Municipality Of Northern Bruce Peninsula Special Council Meeting Minutes March 13, 2019

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MEMBERS PRESENT: Mayor Milt McIver, Deputy Mayor Debbie Myles, Councillor Laurie (Smokey) Golden, Councillor James Mielhausen, Councillor Megan Myles
STAFF PRESENT: Mary Lynn Standen, Clerk, Tessa Townson, Administrative Assistant, Cathy Addison, Deputy Clerk, Teresa Shearer, Treasurer, Troy Cameron, Public Works Manager, Wilf Barnes, Fire Chief, Marshall Tigert, Facilities Supervisor, Bill Jones, Chief Administrative Officer
DISCLOSURE OF PECUNIARY INTEREST
Mayor McIver called the meeting to order at 9:03 a.m. and Council members were reminded to disclose any pecuniary interest that may arise during the course of the meeting.
APPROVAL OF THE AGENDA
Moved by L. Golden Resolution #08-01-2019 Seconded by J. Mielhausen
THAT the content of the agenda be approved, as presented.
Carried
ADOPTION OF THE MINUTES
There are no Minutes for Special Council Meeting No. 19-08, March 13, 2019.
PUBLIC MEETING
There are no Minutes for Special Council Meeting No. 19-08, March 13, 2019.
DELEGATION
There is no Delegation for Special Council Meeting No. 19-06, March 11, 2019.
CONSIDERATION OF AGENDA ITEMS

1 Treasury Department Report No. TR 19-09
RE: Budget Draft #2
Tobermory Tennis Court:
Mr. Tigert, Facilities Supervisor, advised Council that costs to repair the tennis court by hiring professionals would be approximately $27,000.00 for surface preparation with an epoxy sealant, painting and installing posts and nets or $41,000.00 if the surface is to be covered with a rubber coating. He noted that it would cost $2,500.00 to purchase the net and sleeves which the existing net and sleeves would need to be uninstalled prior to any further work on the tennis court in future phases. Mayor McIver requested Mr. Tigert prepare a comprehensive report for Council on options for tennis court repairs. Mayor McIver directed staff to leave the tennis court project funds in the 2019 budget and if it is not used in 2019, it can be transferred to reserves.
Ferndale Park and Information Centre (FPIC):
Councillor Myles questioned the purpose of the $5,000.00 budgeted for the FPIC. Mr. Jones stated that the funds are allocated for a sign; however, staff do not have a vision of the sign yet. Mr. Jones mentioned the possibility of creating a second entrance to the FPIC via the adjacent Public Works yard by constructing a loop from there to the parking lot at the FPIC because it is known that many visitors miss the existing entranceway to the FPIC. Councillor Myles brought up the idea of placing signage underneath the Lion’s Head sign south of Ferndale that will advertise a rest and information station ahead.
Barrow Bay Dredging:
Council discussed having grants benefit as many people as possible. Council directed staff to include funds in the reserve for possible future dredging: however, it would be made clear that the use of the funds would be at Council’s direction in the future. A letter of explanation is to be sent to the Barrow Bay Property Owners Association in this regard.
Daytrip Companion:
Mr. Jones noted that Mr. Francis will be returning to Council with more information in regards to the revamping of the Daytripper Companion website.
Phragmites Control:
Mr. Cameron, Public Works Manager, informed that the Municipality’s contractor is willing to undertake the work of spraying phragmites on Municipal roadsides. He said that he has yet to receive a quote. Council directed staff to include an additional $5,000.00 in the budget to be given to the Bruce Peninsula Biosphere for the spraying of phragmites on private lands.
Paid Parking:
Deputy Mayor Myles asked to go back to the topic of Paid Parking. She stated that she is confused with the paid parking budget and did not understand an email that was sent to her from Mr. Jones, CAO. Mr. Jones indicated that emails can be brought to open council for public viewing. He then said that he would prepare a spreadsheet that is easier to understand for Council on paid parking. Councillor Myles reiterated her support of having paid parking separated from the by-law enforcement budget as this will simplify some things. Councillor Golden remarked that one comprehensive (expenses and revenues) report would help. The Deputy Mayor commented that there are no starting figures or revenue stated.
Deputy Mayor Myles questioned the portion of by-law enforcement that was parking fines. Mr. Jones explained that it is difficult to separate parking fines from paid parking and it is not an exact science. The Treasurer concurred with this.
Payment in Lieu of Parkland:
Council discussed conservation lands in the Municipality and the potential increase in tax dollars if those lands were to be developed. Councillor Myles mentioned looking at the total costs that visitors bring the Municipality in terms of increased services due to tourism.
Councillor Golden addressed the fire management agreement with the National Park. Fire Chief Barnes explained cases in which the Municipality responds. Councillor Golden stated that forest fires are likely in old growth forested areas and the Municipality should be prepared if a forest fire occurs. Mr. Jones advised that the Municipality has an Emergency Management Plan in place which includes a Forest Fire Plan. Mrs. Addison, Deputy Clerk/Emergency Management Coordinator, informed that there is an Emergency Management Control Group (EMCG) meeting coming up in April noting that the Mayor and Deputy Mayor sit on the EMCG. She extended an invitation to the remaining members of Council to attend that meeting as guests.
Fire Chief Barnes indicated that lightning strikes in the NBP have decreased.
Councillor Myles elaborated on the emergency management training that she, the Deputy Mayor, Fire Chief and Deputy Clerk received last week. She mentioned that the emergency management plans in place are designed for the permanent population more so than for the many visitors and transients that also need to be accounted for. To which the Deputy Clerk responded.
Mrs. Shearer advised Council that she generally receives an additional $6,000.00 in funding requests after the community grant submission deadline has passed. Councillor Myles stated that it would be ideal to have as many grant submissions approved through the process as possible. She noted that facility rates are quite affordable. Council proceeded to direct staff to have any new groups requesting funding after the deadline to be brought forward to Council for consideration and disposition.
Moved by M. Myles Resolution #08-02-2019 Seconded by J. Mielhausen
That Council receives Draft #2 of the 2019 Budget, as prepared and presented by Municipal staff; and
That upon consideration of any comments or input received from the review, Council directs staff to make the necessary revisions for the Public Presentation on March 25, 2019.
Carried
OTHER BUSINESS
Mayor McIver commenced community grant funding deliberations. Discussion and direction were as follows:
Pike Bay Community Association:
Ask: $2,000.00, Supported a $2,000.00 grant
Crime Stoppers Grey Bruce:
Ask: $2,000.00, Supported a $1,000.00 grant
Tobermory Meeting Place:
Ask $2,000.00, Supported a $2,000.00 grant
Sources of Knowledge:
Ask: $2,000.00, Supported a $1,000.00 grant
Councillor Myles questioned if Council could set conditions for funding such as, requesting that a couple of the sessions are open to the public free of charge.
Ferndale, Lion’s Head Lions Club:
Ask: $1,500.00, Supported a $1,500.00 grant
Tobermory Firefighters Association:
Ask: $1,500.00, Supported a $1,500.00 grant
Bruce Peninsula Spirit Singers:
Ask: $1,400.00, Supported a $1,000.00 grant
Council requested it be made known that the funding is for the 30th Anniversary of the Spirit Singers Group.
Tobermory Community Gardens Group:
Ask: $1,394.50, Supported a $1,000.00 grant
Councillor Myles stated that it is good to support community groups; however, she does not want organizations to be fully dependent on Municipal funding to operate. A letter of explanation is to be sent to the group.
Woodlands Recreation Association:
Ask: $2,000.00, Supported a $750.00 grant
Discussion ensued on the proposed Miller Lake trail proposed to be constructed by the Woodlands Recreation Association. Council agreed that more information is needed to determine if the construction of the trail is feasible and how it will be maintained, etc. Mayor McIver said that recreation opportunities are important to the community.
Councillor Myles proposed removing the $2,000.00 cap for funding requests if a requirement is established that a group is accountable for its spending through the submission of financial reports to Council at the time of requesting further funding.
Lion’s Head Promotion Group:
Ask: $2,000.00, Supported a $2,000.00 grant
Northern Bruce Truth and Reconciliation Group:
Ask: $1,700.00, Supported a $1,000.00 grant
Peninsula Bruce Trail Club (PBTC):
Ask: $5,593.50, Funding already incorporated into Parks and Facilities budget for 2019. A letter of explanation is to be sent to the PBTC.
Bruce Peninsula Biosphere Association:
Ask: $2,000.00, Supported a $1,500.00 grant
Deputy Mayor Myles referred to the presentation from the BPBA at the March 11, 2019 Special Council Meeting, where the group indicated that the volunteers performing the Bayside Astronomy program are not interested in charging for the experience. She stated that the group is not exploring possible ways to generate its own revenues. Councillor Mielhausen said this popular program does bring visitors to the area which contributes to bringing in revenues to local businesses. Councillor Golden indicated that she would not assume the experience would be free as she expects to pay for experiences when she travels. Mayor McIver said that the volunteers perform the service out of the kindness of their hearts and that is something to consider. A letter of explanation is to be sent to the BPBA.
Bruce Peninsula Society of Artists:
Ask: $2,000.00, Supported a $2,000.00 grant
Council agreed to provide $2,000.00 funding in total to the group, as they also had three other requests for funding totaling an additional $1,500.00. Council discussed the importance of repairing the building as it is a Municipal facility.
Bruce Peninsula Hospice:
Ask: $1,500.00, Supported a $1,500.00 grant
Central Peninsula Sno-drifters:
Ask: $2,000.00, Supported a $2,000.00 grant
Lion’s Head Skating Club:
Ask: $2,000.00, Supported a $2,000.00 grant
Councillor Myles mentioned that the group could contact skating clubs in neighbouring towns and see if there is any way they could collaborate and share equipment.
St. Edmunds Public School Council:
Ask: $2,000.00, Supported a $2,000.00 grant
Tobermory Snowmobile Club:
Ask: $1,500.00, Supported a $1,500.00 grant
Friends of the Lion’s Head Library:
Ask: $1,000.00, Supported a $1,000.00 grant
Bruce Peninsula Art Show:
Ask: $500.00, Supported a $500.00 grant
Fire Chief Barnes informed that the Lion’s Head Fire Station helps with the assembly of the placement of the art display boards for the art show and the art show donates back to the Station.
Wiarton and District Agricultural Society:
Ask: $100.00, Supported a $100.00 grant
Halloween Spooktacular:
Ask: $200.00, Supported a $200.00 grant
Bruce Peninsula School Council (Library upgrades, Breakfast Club and Kids Lunch Program)
Ask: $1,500.00 total, Supported a $1,000.00 grant for the Breakfast Club and Kids Lunch Program. A letter of explanation is to be sent to the BPSC.
Tobermory Health Services Auxiliary:
Ask: $500.00, Supported a $500.00 grant
The Rotary Club:
Ask: $250.00, Supported a $250.00 grant
Tobermory Legion Ladies Auxiliary:
Ask: $250.00, Supported a $250.00 grant
St. Johns Ambulance:
Ask: $500.00, Did not support a grant
Council agreed that no funding was necessary based on the limited presence of the St. Johns Ambulance in NBP and requested that a letter of explanation be forwarded to the organization.
Bruce Peninsula Environment Group:
Ask: $500.00, Supported a $500.00 grant
Badge of Life Canada:
Ask: $500.00, Supported a $500.00 grant
Mr. Jones advised that he and Mr. Tigert met with Lynn Rusk from Badge of Life Canada and reviewed the requests which include funding and the waiving of the fees for the Rotary Hall for about five sessions in 2019. The group has asked to use the kitchen for preparing meals for session attendees and the upstairs space for morning yoga. Councillor Myles noted that attendees are not generally from the NBP. Fire Chief Barnes mentioned that the potential exists for fire service staff to participate in the program.
Bruce County Countryfest:
Ask: $500.00, Supported a $500.00 grant
Lion’s Head Minor Softball:
Ask: $500.00, Supported a $500.00 grant
Bruce Peninsula Minor Hockey:
Ask: $500.00, Supported a $500.00 grant
Mrs. Shearer totaled the above funding requests to $33,550.00.
There was a break in the Special Council Meeting at 10:40 a.m.
The meeting reconvened at 10:47 a.m.
Bruce Peninsula Tourism:
Ask: $32,000.00, Supported a $32,000.00 grant
Mr. Jones advised that staff will report back to Council soon with an update on improvements. Councillor Golden said that the FPIC and Tobermory Chamber of Commerce are two lines of defence for tourists and hold high value to NBP.
Bruce Peninsula Family Centre:
Ask: $18,600.00, Supported a $18,600.00 grant
Tobermory Chamber of Commerce
Ask: $42,000.00, Supported a $42,000.00 grant
Tobermory Gardening Club:
Ask: Waiving of Fees, Supported the waiving of fees
Tobermory Coffee Club
Ask: Waiving of Fees, Supported the waiving of fees
Tobermory Princess Hotel:
Ask: Waiving of Fees, Supported the waiving of fees
Women’s Information Network:
Ask: Waiving of Fees, Supported the waiving of fees
Top of the Bruce Wood Carvers:
Ask: Waiving of Fees, Supported the waiving of fees
Lions Head Hospital Auxiliary:
Ask: Waiving of Fees, Supported the waiving of fees
AGM for Miller Lake Community Group:
Ask: Waiving of Fees, Supported the waiving of fees
Lakewood Preservation Partnership Non-profit Corporation:
Ask: Waiving of Fees, Supported the waiving of fees
Community Dance and Fundraiser Np CoWork:
Ask: Waiving of Fees, Supported the waiving of fees
Tobermory United Church:
Ask: Waiving of Fees, Supported the waiving of fees
Tobermory Community Outreach Fund:
Ask: Waiving of Fees, Supported the waiving of fees
Community Potluck:
Ask: Waiving of Fees, Supported the waiving of fees
VON SMART:
Ask: Waiving of Fees, Supported the waiving of fees
Ferndale Lion’s Head and District Lioness:
Ask: Waiving of Fees, Supported the waiving of fees
Lion’s Head and District Curling Club:
Ask: Waiving of Fees, Did not supported the waiving of fees
Art and Tai Chi:
Ask: Waiving of Fees, Supported the waiving of fees
CORRESPONDENCE: There is no Correspondence for Special Council Meeting No. 19-08, March 13, 2019.
READING OF BY-LAWS
Moved by L. Golden Resolution #08-03-2019 Seconded by J. Mielhausen
THAT the following listed by-law be given 1st, 2nd and 3rd reading and enacted:
2019-33 BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF NORTHERN BRUCE PENINSULA HELD WEDNESDAY, MARCH 13, 2019 Carried
CLOSED SESSION: There is no Closed Session for Special Council Meeting No. 19-08, March 13, 2019.
RECONVENE FROM “CLOSED SESSION” TO RESUME COUNCIL MEETING
There is no Closed Session for Special Council Meeting No. 19-08, March 13, 2019.
ADJOURNMENT
Moved by M. Myles Resolution #08-04-2019 Seconded by D. Myles
THAT the meeting adjourns at 11:41 a.m.
Carried