Municipality Of Northern Bruce Peninsula Special Council Meeting Minutes August 12, 2019 – Strategic Planning

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MEMBERS PRESENT: Mayor Milt McIver, Deputy Mayor Debbie Myles, Councillor Laurie (Smokey) Golden, Councillor James Mielhausen, Councillor Megan Myles
STAFF PRESENT: Bill Jones, Chief Administrative Officer, Mary Lynn Standen, Clerk, Tessa Townson, Administrative Assistant
OTHERS PRESENT: Cheryl Brine, OMAFRA
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
Mayor McIver called the meeting to order at 9:00 a.m. and Council members were reminded to disclose any pecuniary interest and general nature thereof that may arise during the course of the meeting.
APPROVAL OF THE AGENDA
Moved by L. Golden Resolution #23-01-2019 Seconded by D. Myles
THAT the content of the agenda be approved as presented. Carried
ADOPTION OF THE MINUTES
There are no Minutes for Special Council Meeting No. 19-23, August 12, 2019.
PUBLIC MEETING
There is no Public Meeting for Special Council Meeting No. 19-23, August 12, 2019.
DELEGATION
There is no Delegation for Special Council Meeting No. 19-23, August 12, 2019.
CONSIDERATION OF AGENDA ITEMSCheryl Brine, OMAFRA
RE: Strategic Planning
Moved by M. Myles Resolution #23-02-2019 Seconded by J. Mielhausen
THAT Council receives as a delegation, Cheryl Brine, Agriculture & Rural Economic Development Advisor with the Ministry of Agriculture, Food and Rural Affairs (OMAFRA) to address the topic of strategic planning. Carried
Ms. Brine was welcomed to the Council Meeting and proceeded to outline the agenda for her presentation on strategic planning.
Ms. Brine stated the following:
strategic planning involves timelines, resources (human and dollar) and performance measurement
your community needs to be involved
there is a resource manual on the OMAFRA website available for download
a benefit of strategic planning involves establishing a shared vision, mission and goals
critical issues are addressed in the plan and new ways to achieve goals
stakeholders need to be included in communication regarding the plan
She then listed the possible next steps for the Municipality:
review the current strategic plan
scan the current situation for MNBP and determine what has changed since the last plan review back in 2015
involve the seasonal population in the process (community consultation)
Ms. Brine finished her presentation and welcomed any discussion from Council.
Mayor McIver discussed the upcoming Asset Management Plan that is to be completed in the near future and its involvement in the new Strategic Plan. Ms. Brine said that the two plans will tie into one another.
Ms. Brine noted that it would be beneficial to Council to identify if the priorities listed in the current Strategic Plan are still relevant.
Councillor Myles questioned what other municipal plans would be of relevance to the Strategic Plan. It was noted that the Parks and Recreation Master Plan, the Roads Needs Study, Economic Development Strategy Plan, Waste Management and Asset Management Plans would all be related to the Strategic Plan.
Council then discussed the following:
performance measurement
changes in demographics, including seniors leaving the area and the increase in tourism
include the public once Council has determined a vision for the plan, this would likely be later in the process
Ms. Brine will provide a scan of changes from 2015 to 2019 with data, mostly inclusive of industrial changes
Councillor Golden mentioned that Council should look at determining changes from 2015 and reviewing what Council has heard from the public to be priorities
Councillor Myles emphasized the importance of public consultation acting as more of a two-way dialogue and having background information to present to the public in order to receive more useful feedback
Councillor Myles also mentioned means of evaluating outcomes from staff reports
Ms. Brine suggested the scanning (review) of the plan be completed this fall with public consultation taking place in the spring/summer of 2020
A SWOT (strengths, weaknesses, opportunities and threats) analysis is recommended during plan review. Deputy Mayor Myles noted that the Economic Development Plan has a SWOT analysis that could be of use
The Asset Management Plan is set to be completed by the spring of 2020
Mr. Jones explained that discussion on levels of service should be brought to the public in order to determine if they are pleased with the current level of service they are receiving for various roads, facilities, etc. or, if they wish to see the level of service increased or decreased
Ms. Brine offered to assist Council and Staff during the Strategic Plan updating process, starting with a meeting with Council and Staff mid-October to begin the review of the current plan
Councillor Myles recommended that there be a small questionnaire distributed with building permits for new-builds, attempting to gain information whether the owners are intending to live year-round in the dwelling within the next five (5) years
how to retain young families in our communities
determine what attracts residents to the area and what amenities we provide
how to make the downtown areas feel vibrant year-round
housing for seniors and younger populations
how to engage the younger demographic in Council meetings and discussions
potential for involvement in multi-unit housing
the Tobermory water expansion project
permitting homes with smaller square footages in downtown areas
Councillor Myles recommended an extension to the CoWork Group’s pilot project at the Rotary Hall
Ms. Brine summarized the regional economic development programs that are being offered. Councillor Myles expressed some interest in the First Impressions Community Exchange (FICE) and asked Ms. Brine if she was aware of any similar municipalities to NBP. Ms. Brine replied that the Townships of either Tiny and Tay may be similar, but she would look into this further if Council was interested.
Ms. Brine advised Council of a Performance Management Workshop that is taking place on October 30, 2019 in Southampton, if any members of Council wish to attend.
Mayor McIver thanked Ms. Brine for taking the time to speak with Council and offer assistance with updating the Strategic Plan.
OTHER BUSINESS
There was no Other Business for Special Council Meeting No. 19-23, August 12, 2019.
CORRESPONDENCE
There is no Correspondence for Special Council Meeting No. 19-23, August 12, 2019.
READING OF BY-LAWS
Moved by J. Mielhausen Resolution #23-03-2019 Seconded by M. Myles
THAT the following listed by-law be given 1st, 2nd and 3rd reading and enacted:
2019-78 BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE SPECIAL COUNCIL MEETING OF THE CORPORATION OF THE MUNICIPALITY OF NORTHERN BRUCE PENINSULA HELD MONDAY, AUGUST 12, 2019. Carried
CLOSED SESSION
There is no Closed Session for Special Council Meeting No. 19-23, August 12, 2019.
ADJOURNMENT
Moved by L. Golden Resolution #23-04-2019 Seconded by D. Myles
THAT the meeting adjourns at 10:19 a.m. Carried