Municipality Of Northern Bruce Peninsula Council Meeting Minutes November 12, 2018

250

MEMBERS PRESENT: Mayor Milt McIver

Deputy Mayor Patricia Greig, Councillor Tom Boyle, Councillor Rob Rouse, Councillor Griffin Salen

STAFF PRESENT: Clerk, Mary Lynn Standen, Administrative Assistant, Tessa Townson, Chief Administrative Officer, Bill Jones, Wendy Elliott, Chief Building Official, Teresa Shearer, Treasurer, Troy Cameron, Public Works Manager, Cathy Addison, Deputy Clerk, Marshall Tigert, Facilities Supervisor

DISCLOSURE OF PECUNIARY INTEREST

Mayor McIver called the meeting to order at 1:00 p.m. and Council members were reminded to disclose any pecuniary interest that may arise during the course of the meeting.

APPROVAL OF THE AGENDA

Moved by G. Salen Resolution #26-01-2018 Seconded by T. Boyle

THAT the content of the agenda be approved, as presented.

Carried

ADOPTION OF THE MINUTES

Re: Council Meeting No.18-25, October 29, 2018

Moved by P. Greig Resolution #26-02-2018 Seconded by R. Rouse

THAT the minutes of Council Meeting No. 18-25, October 29, 2018 be approved as printed and circulated.

Carried

PUBLIC MEETING

There is no Public Meeting for Council Meeting No. 18-26, November 12, 2018.

DELEGATION

There is no Delegation for Council Meeting No. 18-26, November 12, 2018.

CONSIDERATION OF AGENDA ITEMS

1. Public Works Manager Report No. PW 18-42

RE: Assume Parcels of Land into the Municipal Road System

(Tamarac Road, Gauleys Bay Road and Greenough Point Road)

Moved by T. Boyle Resolution #26-03-2018 Seconded by R. Rouse

THAT Council supports the passage of By-law 2018-89, being a by-law to assume and declare a parcel of land as a public highway in the Municipality of Northern Bruce Peninsula, at its regular meeting of November 26, 2018 (Tamarac Road, Gauleys Bay Road and Greenough Point Road).

Carried

2. Chief Building Official Report No. BD 18-17

RE: October 2018 Building Report

Moved by P. Greig Resolution #26-04-2018 Seconded by G. Salen

THAT Council receives Chief Building Official Report No. BD 18-17, relating to the October 2018 Building Report, as information.

Carried

3. Facilities Supervisor Report No. FS 18-02

RE: Tobermory Harbour Waiting List Information

Council was in favour of moving Ms. Milligan to the top of the waiting list for the Tobermory Harbour. They further discussed possible policies that could be implemented in order to avoid this situation happening again, such as cross referencing, including property identification and sending a registered letter. Mr. Tigert, Facilities Supervisor, stated that 60% of boaters do not own property in the Municipality which does not allow Staff to tie the wait list information to a property in the MNBP. Councillor Boyle commented that we should notify people by all means available.

Mayor McIver requested that Staff review the policy that is in place for the harbours and determine if there would be alternative methods/policies to be implemented regarding contacting someone who is at the top of the waiting list.

Ms. Milligan thanked Council for their time and consideration in regards to her request and further thanked the 2014-2018 term of Council for their service.

Moved by R. Rouse Resolution #26-05-2018 Seconded by G. Salen

THAT Council receives the Facilities Supervisor Report FS 18-02, regarding the Tobermory Harbour waiting list as information; and

THAT Council, approves a decision to reinstate Ms. Milligan to the top of the waiting list for possible placement in 2019.

Carried

4. Facilities Supervisor Report No. FS 18-03

RE: Lion’s Head Campground Information

Mayor McIver expressed interest in accommodating larger trailers in the campground. Mayor McIver and Deputy Mayor Greig indicated that it may be of interest to conduct a site visit to the campground and determine the maximum trailer size for each specific seasonal site as opposed to the existing fixed maximum of thirty-two (32) feet. Considerable discussion ensued on how to approach accommodating trailers of varying sizes, specifically larger trailers.

Councillor Boyle stated that he believes the Lion’s Head Campground should be more focused on providing transient sites and keep the existing maximum size limit for trailers. He noted that this philosophy would allow more open space and view of the harbour for everyone to enjoy.

Mr. Tigert informed Council that the map on the agenda does not show trees, shrubs, storage, vehicles, etc. that exist on the sites and those additional items need to be taken into consideration when determining a maximum trailer size per site. He also said that the shoreline is not shown.

Staff was directed to identify the maximum size of trailer/recreational vehicles permitted per seasonal site in the Lion’s Head Beach Campground and provide in a report to Council before winter sets in.

Mr. Jones proceeded to read aloud the following recommendation:

Moved G. Salen Resolution #26-06-2018 Seconded by P. Greig

THAT Council receives Facilities Department Report FS 18-03 as it relates to the Lion’s Head Seasonal and Transient Campground Agreements as Information; and

THAT staff be instructed to identify the maximum size of trailer/recreational vehicles permitted per seasonal site in the Lion’s Head Beach Campground and provide in a report to Council before winter sets in.

Carried

Deputy Mayor Greig stated that, under Section 8 of the campground registration document, the language may be problematic and requiring updating as it relates to family structure.

5. Deputy Clerk Report No. DC 18-16

RE: Health and Safety Policy Statement

Annual Council Endorsement

Moved by T. Boyle Resolution #26-07-2018 Seconded by G. Salen

THAT Council receives Deputy Clerk Report DC 18- 16 as information with respect to the Municipality of Northern Bruce Peninsula Health and Safety Policy Statement; and

THAT Council endorses the Municipality’s Health and Safety Policy Statement and authorizes the Mayor and Chief Administrative Officer to sign this document;

AND FURTHER THAT Council recognizes that health and safety is an integral part of our organization’s everyday business;

AND FURTHER THAT it is in the best interests of all to practice proven health and safety principles in all work activities.

Carried

6. Accounts Payable Voucher

RE: October, 2018

Tobermory Community Centre Generator

Mayor McIver spoke to the budgeted funds for the generator. Mrs. Addison advised that the total budget is $78,000.00. Councillor Boyle questioned if the generator had actually been installed in the Tobermory Community Centre. Mr. Tigert, Facilities Supervisor, advised that there was a delivery delay as weather “in the south” required that others (in that area) receive their shipments before ours and, therefore, the generator has not been installed. Mayor McIver questioned that we advance money and the CAO confirmed this.

Moved by P. Greig Resolution #26-08-2018 Seconded by G. Salen

THAT Council receives Accounts Payable Voucher, October 2018, in the amount of $3,563,553.17.

Carried

7. Cemetery Committee Minutes 18-02

RE: Meeting No. 18-02, October 30, 2018

Moved by R. Rouse Resolution #26-09-2018 Seconded by G. Salen

THAT Council does hereby adopt the Cemetery Committee Minutes dated October 30, 2018, as circulated, and approves all actions contained therein.

Carried

8. Ad Hoc Museum Committee Minutes 18-07

RE: Meeting No. 18-07, October 16, 2018

Council agreed that this report be deferred until the new term of Council, as it is their decision in regards to the reformation of committees.

Moved by G. Salen Resolution #26-10-2018 Seconded by P. Greig

THAT Council does hereby adopt the Ad Hoc Museum Committee Minutes dated October 16, 2018, as circulated, and approves all actions contained therein; and

THAT the Ad Hoc Museum Committee will make a request to the new term of Council to establish a Committee consisting of eight (8) members plus one (1) Council Representative, equaling a total of nine (9) members for the upcoming 2018-2022 term of Council.

Deferred

9. Resolution – Township of McKellar

RE: Resolution No. 18-317

Moved by P. Greig Resolution #26-11-2018 Seconded by R. Rouse

THAT Council receives the attached resolution, as information.

Carried

OTHER BUSINESS

Councillor Salen informed that this would be his last meeting of the Council term. He thanked Council, Staff and ratepayers for the privilege to serve. Mayor McIver thanked Councillor Salen for the valuable perspective that he shared during the Council term.

Deputy Mayor Greig requested that the street light at the intersection of Highway 6 and Pike Bay Road be adjusted so that traffic can see the light in the winter months when heading north. Mr. Jones said that he would ensure Mr. Cameron, Public Works Manager, was made aware of the request.

Councillor Rouse requested an update from Mr. Jones regarding ATVs on the side of Highway 6 in the Tobermory area. Mr. Jones stated that he is in the process of arranging a meeting with the new OPP Staff Sergeant requesting clarification on the Highway Traffic Act and how it pertains to the section in question. Councillor Rouse requested that this task be pursued.

CORRESPONDENCE

1. Source Protection – Notice of Source Protection Committee Vacancy- refer to the 2018-2022 Council

2. Certificate of Appreciation – Royal Canadian Legion- noted and filed

3. Grey Bruce Public Health Unit – Municipal Responsibilities Under – Smoke – Free Ontario Act, 2017- Parks and Facilities to post new signage at facilities. Mr. Jones advised that there are signs here available at the Municipal Office and that Mr. Tigert has received all necessary signage for posting at Municipal facilities

4. AMO Communications – AMO Policy Update – While You Were Busy- noted and filed

Moved by P. Greig Resolution #26-15-2018 Seconded by G. Salen

THAT the correspondence be received for information, as printed and circulated.

Carried

READING OF BY-LAWS

Moved by T. Boyle Resolution #26-16-2018 Seconded by R. Rouse

THAT the following listed by-law be given 1st, 2nd and 3rd reading and enacted:

2018-79 BEING A BY-LAW TO PRESCRIBE MAXIMUM RATE OF SPEED FOR MOTOR VEHICLES DRIVEN ON ANY HIGHWAY OR PORTION OF A HIGHWAY WITHIN THE MUNICIPALITY OF NORTHERN BRUCE PENINSULA

2018-83 BEING A BY-LAW TO PROVIDE FOR THE ERECTION OF STOP SIGNS AT INTERSECTIONS

2018-88 BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF NORTHERN BRUCE PENINSULA HELD MONDAY, NOVEMBER 12, 2018

Carried

CLOSED SESSION

There is no Closed Session for Council Meeting No. 18-26, November 12, 2018.

RECONVENE FROM “CLOSED SESSION” TO RESUME COUNCIL MEETING

There is no Closed Session for Council Meeting No. 18-26, November 12, 2018.

Carried

ADJOURNMENT

Moved by R. Rouse Resolution #26-17-2018 Seconded by G. Salen

THAT the meeting adjourns at 2:10 p.m.

Carried