MNBP SPECIAL Council Meeting Minutes May 28, 2019: Short Term Rentals

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MEMBERS PRESENT: Mayor Milt McIver, Deputy Mayor Debbie Myles, Councillor Laurie (Smokey) Golden, Councillor James Mielhausen, Councillor Megan Myles
STAFF PRESENT: Bill Jones, Chief Administrative Officer, Mary Lynn Standen, Clerk, Tessa Townson, Administrative Assistant, Teresa Shearer, Treasurer, Wilf Barnes, Fire Chief, Wendy Elliott, Chief Building Official
OTHERS PRESENT: Michael Wynia, Skelton Brumwell and Associates Inc.
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
Mayor McIver called the meeting to order at 10:01 a.m. and Council members were reminded to disclose any pecuniary interest and general nature thereof that may arise during the course of the meeting.
Councillor Myles declared a conflict of interest in respect to Agenda Item #1 as she owns a hostel/tourist accommodation in the Municipality.
APPROVAL OF THE AGENDA
Moved by L. Golden Resolution #16-01-2019 Seconded by D. Myles
THAT the content of the agenda be approved as presented.
Carried
ADOPTION OF THE MINUTES
There are no Minutes to adopt for Special Council Meeting No. 19-16, May 28, 2019.
PUBLIC MEETING
There is no Public Meeting for Special Council Meeting No. 19-16, May 28, 2019.
DELEGATION
There is no Delegation for Special Council Meeting No. 19-16, May 28, 2019.
Having declared a conflict of interest, Councillor Myles excused herself from the Council table and took a seat in the audience.
CONSIDERATION OF AGENDA ITEMS

Michael Wynia- Skelton Brumwell and Associates Inc.
RE: Short Term Rental Accommodations Discussion
Mayor McIver welcomed Mr. Michael Wynia to the meeting. Mr. Wynia advised that he wished to have a discussion with Council prior to moving any further in the process of short term accommodations (STAs) and is meeting with Council to discuss direction.
Mr. Wynia discussed the following:
Council has not stated their position on STAs and has no pre-conceived notions
there will be a public consultation process
stakeholders will be consulted with, including renters, their neighbours, rental companies, commercial operators and the general public
everyone will have an opportunity to speak
there will be a multi-approach to consultation
in addition to a public meeting, a stakeholder workshop, survey and website will be used for input streams
the 2015 STA survey that was conducted can be used as information; however, it was noted that STAs have evolved since then
the website platform will be used for the public to submit comments, view others’ comments and have a community dialogue
the STA process will be published on the newly developed STA website once approved by Council
the 2015 STA survey revealed that 58% of the 325 survey respondents did not think that STAs should be regulated differently than a regular household
commercial operations will not be included in the process, including campgrounds, hotels, motels, tourist homes and lodges
bed and breakfast establishments are to be determined in regards to their inclusion in the STA process
Benefits of STAs were then discussed as follows:
the high demand for accommodations can be better met by STAs as there are not enough accommodations with hotels, motels, etc. alone in NBP
an increase in cottage owners, as owners have the ability to afford a cottage in the NBP if they are able to rent the cottage and gain revenues to offset costs
additional employment opportunities are created, such as cleaners, etc.
companies building homes specifically for the intent to use the cottage as a rental are increasing assessments
Council and Mr. Wynia proceeded to discuss the concept of STAs affecting the low supply of monthly rentals in NBP and the decreased availability for long-term rentals and affordability. Council suggested that STAs are located everywhere in the NBP and not just along the shoreline or just in one area.
Issues with STAs were noted as follows:
noise, fireworks, campfires, etc.
the loss of a residential feel and sense of community amongst residents
owners not residing nearby to their rental homes and poor management
the increase in garbage from STAs making it harder on municipal services, garbage pickup/landfills
Further discussion ensued relating to the following:
a dedicated website separate from the Municipal website is a value
the stakeholder workshop will occur prior to a public meeting
a summary of opportunities and constraints will be made available to the public and a “best practice tool bag”
STA information can be written in a newsletter, advertisements and interviews with the media (if applicable)
two reports will be prepared during the process to summarize input
the method of licensing and any municipal liability
Council and Mr. Wynia proceeded to outline the next steps:
a draft process outline will be developed and approved by Council
a draft survey will be created and approved by Council
the STA website will be setup and remain inactive until approved by Council
the best practices tool kit will be drafted
key stakeholders and best methods of contact will be identified with staff’s assistance
Moved by L. Golden Resolution #16-02-2019 Seconded by D. Myles
THAT Council endorses the presentation of consultant, Michael Wynia of Skelton Brumwell and Associates Inc., with respect to short term rental accommodations in the Municipality;
AND THAT Council directs the consultant to proceed with the preparation of the short term rental accommodation process outline, preliminary survey and dedicated website information for Council’s review and approval. Carried
OTHER BUSINESS
Councillor Myles resumed her place at the Council table.
CORRESPONDENCE
There is no Correspondence for Special Council Meeting No. 19-16, May 28, 2019.
READING OF BY-LAWS
Moved by J. Mielhausen Resolution #16-03-2019 Seconded by L. Golden
THAT the following listed by-law be given 1st, 2nd and 3rd reading and enacted:
2019-60 BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF NORTHERN BRUCE PENINSULA HELD TUESDAY, MAY 28, 2019. Carried
CLOSED SESSION
There is no Closed Session for Special Council Meeting No. 19-16, May 28, 2019.
RECONVENE FROM “CLOSED SESSION” TO RESUME COUNCIL MEETING
There is no Closed Session for Special Council Meeting No. 19-16, May 28, 2019.
ADJOURNMENT
Moved by J. Mielhausen Resolution #16-04-2019 Seconded by M. Myles
THAT the meeting adjourns at 11:05 a.m. Carried