Municipality of Northern Bruce Peninsula Special Council Meeting Minutes January 25, 2021 –2021 Budget Draft #1

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Members Present: Mayor Milt McIver, Deputy Mayor Debbie Myles (via Zoom), Councillor Laurie (Smokey) Golden, Councillor James Mielhausen, Councillor Megan Myles (via Zoom)

Staff Present: Peggy Van Mierlo-West, Chief Administrative Officer, Cathy Addison, Clerk, Tessa Swanton, Deputy Clerk, Teresa Shearer, Treasurer (via Zoom), Carol Hopkins, Bylaw Enforcement Officer (via Zoom), Wilf Barnes, Fire Chief (via Zoom), Ryan Deska, Community Services Manager (via Zoom), Troy Cameron, Public Works Manager (via Zoom), Wendy Elliott, Chief Building Official (via Zoom)

Others Present: Nil

Note: Some members of Council and staff were present in the Tobermory Fire Hall and the meeting was held via zoom, an electronic platform, for members of the public to attend.

Note: In the absence of the ability to vote by a show of hands, in accordance with By-law No. 2020-79, Section 3- 61.3, Council votes will be recorded for resolutions presented at electronic Council meetings.

Disclosure of Pecuniary Interest and General Nature Thereof

Mayor McIver called the meeting to order at 9:00 a.m. and Council members were reminded to disclose any pecuniary interest and the general nature thereof that may arise during the meeting.

Approval of the Agenda

Resolution #03-01-2021, Moved by L. Golden, Seconded J. Mielhausen

THAT the content of the agenda be approved, as printed.

The Clerk proceeded to call and record the votes of Council:

Councillor Golden: Yes

Councillor Mielhausen: Yes

Councillor Myles: Yes

Deputy Mayor Myles: Yes

Mayor McIver: Yes 

The Clerk announced that the motion was carried.

Carried

Adoption of the Minutes

There are no Minutes to adopt for Special Council Meeting No. 21-03, January 25, 2021.

Public Meeting

There is no Public Meeting for Special Council Meeting No. 21-03, January 25, 2021.

Delegation

There is no Delegation for Special Council Meeting No. 21-03, January 25, 2021.

Consideration of Agenda Items

1. Treasurer Report No. TR 21-03

Re: 2021 Budget Draft #1

Council and staff discussed the following adjustments from the Special Council Meeting on January 11, 2021 regarding the 2021 Budget. 

Tobermory Harbour:

• Staff are recommending a gradual rate increase in fees over time

Lion’s Head Harbour:

• The kayak launch will not limit launching at the beach area; the launch provides an opportunity for those with limited mobility issues to launch more comfortably and safely

• The kayak launch is approximately $3,000-$5,000 

• The purchase of a kayak rack would allow kayaks to be stored and may contribute to good usage of the kayak launch

• There is a fee to launch kayaks in Tobermory and it is enforced well

• It would be difficult to limit people from using the beach as a launch

• The launch could be a pilot project to determine if sufficient revenues are generated

Lion’s Head Beach Park Campground:

• Some funds are available in the case that the sewage system requires improvements

Rotary Hall:

• There was no discussion on the Rotary Hall

Parks and Recreation:

• New ideas to assist in goose management include a Tow and Collect device that can be towed behind a mower or tractor to remove goose droppings, a twice daily disruption of the birds in the harbour, and sweeping and cleaning of bird droppings off the docks

• The goose management fencing was effective; a more aesthetically pleasing fence will be purchased for the upcoming season 

• Additional investigation is required regarding the potential of an outdoor ice rink in Tobermory in early 2022; the project would cost around $80,000

Parks and Recreation Master Plan:

• The Manager of Community Services outlined the scope of the plan

Community Development:

• Funds for the Attainable Housing Taskforce of $35,000 were added to the 2021 Budget

• The Attainable Housing Taskforce includes a formal needs assessment, community consultations, affordable/attainable housing strategy, financial model and business care

• The Taskforce may bring forward changes to the Zoning By-law and Official Plan to assist in combating the affordable and attainable housing issue in the Municipality

Roads Capital:

• The Public Works Manager identified three roads projects for 2021

• Determine if more funds should be placed in the reserve to fund phase 2 and 3 of the Isthmus Bay Road project

• Phase 2 and 3 of the Isthmus Bay Road project are less difficult than phase 1; phase 2 and 3 could be completed simultaneously to save money

• The Public Works Manager will provide Council with a rough estimate of costs associated with phase 2 and 3 of Isthmus Bay Road

• Construction project estimates tend to be much lower than tender submissions

• The rural location of the Municipality contributes to fewer tender submissions and higher bids

• There are a number of roads in need of attention; deal with high priority projects from a Public Works perspective

• Roads projects suggested for 2021 include improvements to the East Road, Dyers Bay Road and Tammy’s Cove Road

• A Roads Need Study and Transportation Study could include pedestrian traffic and will be a helpful tool for Council and staff; the study is being completed this year and is anticipated to be presented to Council in August 2021

Sidewalk Capital:

• There have been multiple requests to continue the sidewalk on Main Street from Hayes Drive to County Road 9

• An overall plan for the Village of Tobermory regarding sidewalks may be beneficial

Bridge Capital:

• The Isthmus Bay Road bridge rehabilitation could be incorporated into the next phase of Isthmus Bay Road project

Tobermory Sewer System:

• The Water and Wastewater Master Servicing Plan will include water and wastewater for both Tobermory and Lion’s Head

• The previous CAO investigated funding for an extension of the Tobermory Water System; no funding was received; the CAO can provide an estimate and scope for the project

• Further context regarding the grant application for an extension of the Tobermory Water System can be found in Resolution #38-22-2019

• Funding for the Water and Wastewater Master Servicing Plan has been added to the Tobermory Sewer System budget; more information is required

Airport: 

• The pilots lounge and the storage building were previously suggested to be funded by the reserve, as the projects are no longer moving forward, funding from the NBP capital reserve is not being utilized. 

Administration:

• Funds for the human resources contract are included in the legal/consulting fees section of the 2021 Budget; once the 2021 Budget is approved and RFPs are submitted, costs will be outlined

• The figure in the allowance for doubtful accounts section was based on a Council resolution from 2019 dealing with properties under water 

• The audio-visual upgrades to the council chamber is anticipated to be complete in February 2021 with some delays due to COVID-19

• Funds allocated for computer upgrades may be low; items that the future IT Coordinator may require can be funded through the Modernization Grant

Fire:

• The Tobermory Fire Hall will require upgrades in the next few years; the Fire Chief recommends that the Tobermory Fire Hall be relocated to the south end of Tobermory

Policing:

• There was no discussion on policing. 

Building:

• 2020 was a busy year for the Building Department

• The Chief Building Official reviewed the fees for 2021 and increased some building permit fees

• E-permitting should be operational by March/April 2021

Bylaw Enforcement:

• A vehicle is required for the Bylaw Department

• The vehicle should be large enough to accommodate a cage for animal control purposes and to transport signage and posts, etc.

• The Management Team will discuss the vehicle requirements and provide a recommendation on the type of vehicle needed for the job

• An electric vehicle should be considered as there is potential for savings and reduced emissions; SUVs are available; the cost would be similar to funds budgeted

• Contracting bylaw services to James Security would permit their employees to enforce the provisions of the municipal parking by-law; $5,000 is scheduled per week from the end of June to the long weekend in September 2021; approximately 8 weeks in total; they would primarily be working on long weekends

• Council requires further discussion regarding the proposed contracted bylaw services

• The anticipated revenues from the Lion’s Head paid parking program are difficult to estimate

Emergency Planning:

• Funds for the Arena generator are being used for a generator at the Municipal Office

• Until an RFP is prepared and submissions are received, the cost of the generator is unknown

911:

• There was no discussion on 911

Cemeteries:

• Many cemetery plots were sold in 2020 resulting in increased revenues

Accessibility:

• Some general training is required for the new Accessibility Coordinator and small office upgrades

Payments in Lieu:

• The Treasurer was directed to send an email regarding the decrease.

Unconditional Grants:

• The Provincial Modernization Grant has been used to purchase the HR Downloads program and the modernization review 

• The Treasurer confirmed that reporting is required for the Provincial Modernization Grant 

Council:

• There was no discussion on council 

Comments:

• There are many projects backlogged and the budget reflects that some projects need to move ahead

• Have to maintain our infrastructure

• $67.27 increase in taxes based on a $300,000 assessed value home based on the current proposed tax rate 

• Need explore new ideas for additional revenues

• Paid parking in Lion’s Head and short term accommodation licences will generate additional revenues 

Resolution #03-03-2021, Moved by D. Myles, Seconded by M. Myles 

THAT Council receives additional information and amendments as discussed at the budget meeting of January 11, 2021;

AND THAT Council receives Draft #1 of the 2021 Budget for the departments outlined in this report;

AND THAT upon consideration of any comments or input received from the review, Council directs staff to make the necessary revisions for Draft #2 to be presented on February 8, 2021.

The Clerk proceeded to call and record the votes of Council:

Councillor Golden: Yes

Councillor Mielhausen: Yes

Councillor Myles: Yes

Deputy Mayor Myles: Yes

Mayor McIver: Yes 

The Clerk announced that the motion was carried.

Carried

Other Business

There was no Other Business for Special Council Meeting No. 21-03, January 25, 2021.

Correspondence

There is no Correspondence for Special Council Meeting No. 21-03, January 25, 2021.

Reading of By-Laws

Resolution #03-04-2021, Moved by L. Golden, Seconded by J. Mielhausen

THAT the following listed by-law be given 1st, 2nd and 3rd reading and enacted:

2021-11 Being A By-Law to Confirm the Proceedings of the Special Council Meeting of The Corporation of The Municipality of Northern Bruce Peninsula Held Monday, January 25, 2021

The Clerk proceeded to call and record the votes of Council:

Councillor Golden: Yes

Councillor Mielhausen: Yes

Councillor Myles: Yes

Deputy Mayor Myles: Yes

Mayor McIver: Yes 

The Clerk announced that the motion was carried.

Carried

Closed Session

There is no Closed Session for Special Council Meeting No. 21-03, January 25, 2021.

Reconvene from Closed Session to Resume Council Meeting

There is no Closed Session for Special Council Meeting No. 21-03, January 25, 2021.

Adjournment 

Resolution #03-05-2021, Moved by D. Myles, Seconded by M. Myles 

THAT the meeting adjourns at 10:59 a.m.

The Clerk proceeded to call and record the votes of Council:

Councillor Golden: Yes

Councillor Mielhausen: Yes

Councillor Myles: Yes

Deputy Mayor Myles: Yes

Mayor McIver: Yes 

The Clerk announced that the motion was carried.

Carried