Municipality Of Northern Bruce Peninsula Council Meeting Minutes (Electronic) December 7, 2020

51

MEMBERS PRESENT: Mayor Milt McIver, Deputy Mayor Debbie Myles (via Zoom), Councillor Laurie (Smokey) Golden, Councillor James Mielhausen, Councillor Megan Myles (via Zoom)

STAFF PRESENT: Peggy Van Mierlo-West, Chief Administrative Officer, Cathy Addison, Clerk, Tessa Swanton, Deputy Clerk, Teresa Shearer, Treasurer, Carol Hopkins, Bylaw Enforcement Officer, Ryan Deska, Community Services Manager, Troy Cameron, Public Works Manager

OTHERS PRESENT: Dave Shorey, Innovation Officer, Municipal Innovation Council and Jessica Linthorne, Director of Strategic Initiatives for Saugeen Shores

NOTE: Some members of Council and staff were present in the council chamber and the meeting was held via zoom, an electronic platform, for members of the public to attend.

NOTE: In the absence of the ability to vote by a show of hands, in accordance with By-law No. 2018-73, Section 2(dd), Council votes will be recorded for resolutions presented at electronic Council meetings.

DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

Mayor McIver called the meeting to order at 1:00 p.m. Council members were reminded to disclose any pecuniary interest and the general nature thereof that may arise during the meeting.

APPROVAL OF THE AGENDA

Moved by L. Golden Resolution #46-01-2020 Seconded J. Mielhausen

THAT the content of the agenda be approved, as printed.

The Clerk proceeded to call and record the votes of Council:

Councillor Golden: Yes

Councillor Mielhausen: Yes

Councillor Myles: Yes

Deputy Mayor Myles: Yes

Mayor McIver: Yes 

The Clerk announced that the motion was carried.

Carried

ADOPTION OF THE MINUTES

RE: Council Meeting No. 20-43, November 23, 2020; Special Council Meeting No. 20-44, November 25, 2020; and Special Council Meeting No. 20-45, November 26, 2020

Moved by J. Mielhausen Resolution #46-02-2020 Seconded by L. Golden

THAT the minutes of Council Meeting No. 20-43, November 23, 2020; Special Council Meeting No. 20-44, November 25, 2020; and Special Council Meeting No. 20-45, November 26, 2020 be approved as printed and circulated.

The Clerk proceeded to call and record the votes of Council:

Councillor Golden: Yes

Councillor Mielhausen: Yes

Councillor Myles: Yes

Deputy Mayor Myles: Yes

Mayor McIver: Yes 

The Clerk announced that the motion was carried.

Carried

PUBLIC MEETING

There is no Public Meeting for Council Meeting No. 20-46, December 7, 2020.

DELEGATION

Dave Shorey, Innovation Officer, Municipal Innovation Council and Jessica Linthorne, Director of Strategic Initiatives for Saugeen Shores 

RE: Summary of the role and function of the Municipal Innovation Council (MIC) and progress made by the MIC in 2020

Mayor McIver welcomed Dave Shorey and Jessica Linthorne to the meeting via Zoom.

Dave Shorey began the presentation by sharing the vision statement of the Municipal Innovation Council (MIC) including that the MIC is committed to building smarter, stronger, and more resilient communities. 

The MIC Innovation Scale was described by Dave Shorey as a scale representing incremental, sustained, or transformational services and operations. Incremental services focus on core existing services and operations while transformational services and operations includes new models, systems, and services.

Dave Shorey stated that there are six (6) opportunity areas identified by the MIC: holistic housing, world-class waste, sustainable development, transformed transportation, resilient infrastructure, and agile service delivery. 

In addition to the six (6) opportunity areas, Dave Shorey shared seven (7) strategic capabilities, such as digitally transformed government and partnerships with elected official at the provincial and federal level.

A chart was presented depicting the relationship between the opportunity areas and strategic capabilities.

Dave Shorey informed Council of current innovation projects being undertaken by the MIC. Projects mentioned included a Solid Waste Management Service Review, “One Bruce” Asset and Flood Mapping, Post-Secondary Engagement with Youth, Digital Signature Solution, Holistic Housing, Transformed Transportation, Community Facilitation Support, and Co-op Pathways. 

Mayor McIver noted that Bruce County is working on a Transportation Master Plan. Dave Shorey indicated that he has been speaking with a contact at Bruce County and is willing to assist in the process.

Dave Shorey went into further detail regarding the “One Bruce” Asset and Flood Mapping topographic imagery provided by Ecopia and said that the product can address natural and manmade assets.

Councillor Myles suggested that Ryan Deska, Community Services Manager, collaborate with Dave Shorey as Council recently approved the establishment of an Attainable Housing Taskforce.

Councillor Myles asked if the Solid Waste Management Service Review is applicable to the Municipality. Dave Shorey advised that the review encompassed all involved municipalities and provides recommendations on how to improve. 

Mayor McIver thanked Dave Shorey and Jessica Linthorne for their presentation.

CONSIDERATION OF AGENDA ITEMS

1. Public Works Manager Report No. PW 20-54

RE: Internal Audit of OCWA’s Quality & Environmental Management System for the Municipality’s Drinking Water Systems and the 12 Month Surveillance Audit of OCWA’s Quality & Environmental Management System for the Lion’s Head Drinking Water System

Moved by L. Golden Resolution #46-03-2020 Seconded by D. Myles

THAT Council receives Public Works Department Report PW 20-54 as it relates to the Internal Audit of OCWA’s Quality & Environmental Management System for the Municipality’s Drinking Water Systems and the 12 Month Surveillance Audit of OCWA’s Quality & Environmental Management System for the Lion’s Head Drinking Water System;

AND THAT Council receives the Internal Audit of OCWA’s Quality & Environmental Management System (QEMS)for the Municipality’s Drinking Water Systems and the 12 Month Surveillance Audit of OCWA’s Quality & Environmental Management System for the Lion’s Head Water Drinking System.

The Clerk proceeded to call and record the votes of Council:

Councillor Golden: Yes

Councillor Mielhausen: Yes

Councillor Myles: Yes

Deputy Mayor Myles: Yes

Mayor McIver: Yes 

The Clerk announced that the motion was carried.

Carried

2. Public Works Manager Report No. PW 20-56

RE: Lion’s Head Drinking Water System Performance Report January 1, 2020 to October 31, 2020

Moved by J. Mielhausen Resolution #46-04-2020 Seconded by L. Golden

THAT Council receives Public Works Department Report PW 20-58 regarding the Lion’s Head Drinking Water System Performance Report; 

AND THAT Council receives the Lion’s Head Drinking Water System Performance Report for the period of January 1, 2020 to October 31, 2020.

The Clerk proceeded to call and record the votes of Council:

Councillor Golden: Yes

Councillor Mielhausen: Yes

Councillor Myles: Yes

Deputy Mayor Myles: Yes

Mayor McIver: Yes 

The Clerk announced that the motion was carried.

Carried 

3. Chief Building Official Report No. BD 20-32

RE: Lift Holding (H) Zone Symbol and No Demand for Municipal Services Site Plan Control Agreement

ANNE LEGRESLEY Part Lot 44 Concession 5 WBR St. Edmunds as in R400503 and Part 1 3R580 T/W R400503 Except Part 1 3R3008; Northern Bruce Peninsula 10 Bobs Harbour Road (St. Edmunds)

Assessment Roll No.: 4109-680-003-38600 (PIN): 33105-0159 (LT)

Moved by D. Myles Resolution #46-05-2020 Seconded by M. Myles 

THAT Council supports the removal of the Holding “H” zone and approves the negotiation and registration of a No Demand for Municipal Services Site Plan Control Agreement for the property legally described as Part Lot 44 Concession 5 WBR St. Edmunds as in R400503 and Part 1 3R580 T/W R400503 Except Part 1 3R3008; Northern Bruce Peninsula located at 10 Bobs Harbour Road, Municipality of Northern Bruce Peninsula;

THAT Council will consider the passage of By-law No. 2020-112 being a by-law to lift the Holding “H” zone symbol, at its regular Council meeting on Monday December 21, 2020.

Councillor Golden: Yes

Councillor Mielhausen: Yes

Councillor Myles: Yes

Deputy Mayor Myles: Yes

Mayor McIver: Yes 

The Clerk announced that the motion was carried.

Carried

4. Bylaw Enforcement Officer Report No. MLEO 20-15

RE: Being a By-law to Prohibit and Regulate Nuisance within the Municipality of Northern Bruce Peninsula

Councillor Myles referred to Section 2. c) and questioned if there is a set fine for littering on municipal lands. Carol Hopkins, Bylaw Enforcement Officer, confirmed that there is a section in the Waste Management By-law regarding disposal of waste materials and that she can add short form wording to the Nuisance By-law schedule pertaining to a littering offence and fine to be approved by the Crown Law Office, if requested by Council. 

A lengthy discussion ensued with respect to cooking on municipal lands, Section 2. h) of the by-law. Councillor Myles raised concerns with the wording and suggested that it be amended to be clearer as to where cooking is permitted and where it is prohibited. 

Carol Hopkins mentioned that individuals can be fined where signs are posted prohibiting cooking. 

Mayor McIver asked Council to email staff with any additional concerns regarding the wording of the by-law and asked staff to be more explicit in the future in terms of areas in which regulations are applicable.

Council agreed to defer the report to the December 21, 2020 Council Meeting and the Clerk confirmed that the by-law can still be considered for passage on December 21, 2020 as required notice was provided. 

Moved by M. Myles Resolution #46-06-2020 Seconded by J. Mielhausen

THAT Council receives and approves MLEO Report # 20-15 a Report as it relates to the By-law to Prohibit Nuisance within the Municipality of Northern Bruce Peninsula, AND;

THAT Council will consider the passage of By-law No. 2020-108 at its regular Council meeting on December 21, 2020.

The Clerk proceeded to call and record the votes of Council:

Councillor Golden: Yes

Councillor Mielhausen: Yes

Councillor Myles: Yes

Deputy Mayor Myles: Yes

Mayor McIver: Yes 

The Clerk announced that the motion was deferred.

Deferred

5. Community Services Manager Report No. CS 20-53

RE: Lion’s Head Harbour Waiting List Policy

Deputy Mayor Myles presented some questions with respect to the waiting list. Ryan Deska, Community Services Manager, clarified that the existing waiting list will remain but transition to an online format. He also noted that individuals are removed from the waiting list if they deny an offer for a slip at the Lion’s Head Harbour. He stated that once they are removed from the waiting list they may reapply if they wish. 

Moved by L. Golden Resolution #46-07-2020 Seconded by J. Mielhausen

THAT, Council received the report titled Lion’s Head Harbour Waiting List Policy, AND;

THAT, Council approves the recommended policy changes to the Lion’s Head Harbour Policy Handbook.

The Clerk proceeded to call and record the votes of Council:

Councillor Golden: Yes

Councillor Mielhausen: Yes

Councillor Myles: Yes

Deputy Mayor Myles: No

Mayor McIver: Yes 

The Clerk announced that the motion was carried.

Carried

6. Treasurer Report No. TR 20-29

RE: By-law to Provide for the Levy and Collection of an Interim Tax

Moved by L. Golden Resolution #46-08-2020 Seconded by M. Myles 

That Council receives Treasurer’s Report TR20-29 as information; an

That By-law No. 2021-02 be presented and considered for passage at the Regular Meeting of Council on January 11, 2021.

The Clerk proceeded to call and record the votes of Council:

Councillor Golden: Yes

Councillor Mielhausen: Yes

Councillor Myles: Yes

Deputy Mayor Myles: Yes

Mayor McIver: Yes 

The Clerk announced that the motion was carried.

Carried

7. Treasurer Report No. TR 20-30

RE: Recommended Reserve Transfers

Moved by J. Mielhausen Resolution #46-9-2020 Seconded by L. Golden

THAT Council receives Treasurer’s Report TR20-30 as information regarding 2020 reserve transfers; and

THAT Council approves the reserve transfers recommended in this report.

The Clerk proceeded to call and record the votes of Council:

Councillor Golden: Yes

Councillor Mielhausen: Yes

Councillor Myles: Yes

Deputy Mayor Myles: Yes

Mayor McIver: Yes 

The Clerk announced that the motion was carried.

Carried

8. Clerk Report No. C 20-56

RE: Owner/Applicant: Bruce Trail Conservancy

Agent: John Grandy 

File No. B/R/2020-2021/361

Related File Nos: B/R/2009-2010 (255);B/R/2010-2011/9038 (255)

Part Lot 16, Concession 7, EBR, (Eastnor) No civic address assigned

Assessment Roll No. 4109 620 008 14900

Moved by M. Myles Resolution #46-10-2020 Seconded by J. Mielhausen

THAT Council directs staff to submit the following Municipal requests to the Niagara Escarpment Commission (NEC) to be included for this proposed project:

-applicant is required to apply for an entrance permit through Bruce County;

-911 application is required to be completed and submitted to the Municipality;

– waste, recycling and washroom facility requirements are required to be located on the premises;

-parking provisions are implemented for parking width, length, maneuvering, and accessible parking requirements;

– appropriate signage items like “no overnight camping” to be installed.

As it relates to the Development Permit application submitted by the owners/applicants, Bruce Trail Conservancy, for property known as Part Lot 16, Concession 7, EBR, (Eastnor) and unassigned off Bruce Road 9, Municipality of Northern Bruce Peninsula, who is seeking to construct a ± 464.5 m2 (± 5,000 ft2) gravel parking lot off Bruce Road 9 with space for ±20 to 24 cars for hikers using the Bruce Trail, and install a driveway entrance culvert 0.6 m (2.0 ft) in diameter, having a maximum length of 8.2 m (27.0 ft), on a 35.2 ha (87.0 ac) existing lot, owned by the Bruce Trail Conservancy.

The Clerk proceeded to call and record the votes of Council:

Councillor Golden: Yes

Councillor Mielhausen: Yes

Councillor Myles: Yes

Deputy Mayor Myles: Yes

Mayor McIver: Yes 

The Clerk announced that the motion was carried.

Carried

9. Clerk Report No. C 20-57

RE: COVID-19 Updates

Cathy Addison, Clerk, advised that the Federal Government has announced that some vaccinations will be available before the end of December 2020. 

Councillor Myles questioned the status of the COVID-19 media releases from the Municipality. Peggy Van Mierlo-West, CAO, stated that various community groups are releasing COVID-19 communications and some residents have complained that the information is too frequent and causing them stress. The CAO confirmed that a media release would be prepared by the end of the week. 

Moved by M. Myles Resolution #46-11-2020 Seconded by D. Myles 

THAT Council receives Clerk Report C 20-57 as information, with respect to COVID-19 updates.

The Clerk proceeded to call and record the votes of Council:

Councillor Golden: Yes

Councillor Mielhausen: Yes

Councillor Myles: Yes

Deputy Mayor Myles: Yes

Mayor McIver: Yes 

The Clerk announced that the motion was carried.

Carried

10. Accounts Payable Voucher

RE: November 2020

Councillor Golden requested clarification on payments for the modernization review, human resources, and organizational review. The CAO stated that the modernization review is funded by a grant received in early 2020 to address the current online reservation system for recreation. She noted that costs for human resources and the organizational review are the same project, funds were allocated in the 2020 budget and outcomes of the project should be presented at the December 21, 2020 Council Meeting.

Moved by J. Mielhausen Resolution #46-12-2020 Seconded by D. Myles 

THAT Council receives approved Accounts Payable Voucher in the amount of $853,269.73.

The Clerk proceeded to call and record the votes of Council:

Councillor Golden: Yes

Councillor Mielhausen: Yes

Councillor Myles: Yes

Deputy Mayor Myles: Yes

Mayor McIver: Yes 

The Clerk announced that the motion was carried.

Carried

11. Resolution- Howick Township

RE: Lowering the Interest Rate on Tile Drain Loans to 4% and Increasing the Yearly Loan Limit to $100,000

Moved by J. Mielhausen Resolution #46-13-2020 Seconded by L. Golden

THAT Council supports a resolution from the Township of Howick with respect to Lowering the Interest Rate on Tile Drain Loans to 4% and Increasing the Yearly Loan Limit to $100,000.

The Clerk proceeded to call and record the votes of Council:

Councillor Golden: Yes

Councillor Mielhausen: Yes

Councillor Myles: Yes

Deputy Mayor Myles: Yes

Mayor McIver: Yes 

The Clerk announced that the motion was carried.

Carried

12. Resolution- Town of Saugeen Shores

RE: Healthy and Professional News Media

Moved by M. Myles Resolution #46-14-2020 Seconded by J. Mielhausen

THAT Council supports Resolution #175-2020 from the Town of Saugeen Shores with respect to Healthy and Professional News Media.

The Clerk proceeded to call and record the votes of Council:

Councillor Golden: Yes

Councillor Mielhausen: Yes

Councillor Myles: Yes

Deputy Mayor Myles: Yes

Mayor McIver: Yes 

The Clerk announced that the motion was carried.

Carried

13. Resolution- Region of Peel

RE: Property Tax Exemptions for Veteran Clubs

Moved by L. Golden Resolution #46-15-2020 Seconded by J. Mielhausen

THAT Council supports a resolution from the Region of Peel with respect to Property Tax Exemptions for Veteran Clubs. 

The Clerk proceeded to call and record the votes of Council:

Councillor Golden: Yes

Councillor Mielhausen: Yes

Councillor Myles: Yes

Deputy Mayor Myles: Yes

Mayor McIver: Yes 

The Clerk announced that the motion was carried.

Carried

14. Resolution- Grey Sauble Conservation

RE: Provincial Bill 229, Protect, Support and Recover from COVID-19 Act (Budget Measures), 2020

Mayor McIver suggested that the resolution be deferred to the December 21, 2020 Council Meeting pending comments from Jack Van Dorp, Planner with Bruce County Planning. The would allow our Planner to investigate if there would be any impacts to the Municipality from Bill 229. 

Moved by M. Myles Resolution #46-16-2020 Seconded by J. Mielhausen 

THAT Council receives the attached resolution, as information.

The Clerk proceeded to call and record the votes of Council:

Councillor Golden: Yes

Councillor Mielhausen: Yes

Councillor Myles: Yes

Deputy Mayor Myles: Yes

Mayor McIver: Yes 

The Clerk announced that the motion was carried.

Deferred

OTHER BUSINESS

Councillor Myles asked staff to provide Council with a list of potential projects that could be completed if funding were to be approved under the Rural Economic Development Intake that opens on December 11, 2020. The CAO announced that a staff report would be forthcoming.

CORRESPONDENCE

1. Bryan Smith, Gravel Watch Ontario- Request for Council to Invite Gravel Watch to Lay Out Some Joint Projects- Noted and filed 

2. Grey Sauble Conservation- Ontario Communities Put at Risk by Changes to Conservation Authorities Act- Further information to be provided by Bruce County Planning

3. Ulla Conrad- Danger Associated with Snow Removal on the Jackson’s Cove Hill- Noted and filed 

4. AMO Communications- AMO Policy Update- Bill 229, Schedule 6 (CA Act) Proposed Amendments- Noted and filed 

5. AMO Communications- AMO Policy Update- Federal Fall Economic Statement- Noted and filed 

Moved by J. Mielhausen Resolution #46-17-2020 Seconded by D. Myles 

THAT the correspondence items be received for information, as printed, and circulated.

The Clerk proceeded to call and record the votes of Council:

Councillor Golden: Yes

Councillor Mielhausen: Yes

Councillor Myles: Yes

Deputy Mayor Myles: Yes

Mayor McIver: Yes 

The Clerk announced that the motion was carried. 

Carried

READING OF BY-LAWS

Moved by L. Golden Resolution #46-18-2020 Seconded by J. Mielhausen

THAT the following listed by-law be given 1st, 2nd and 3rd reading and enacted:

2020-104 A By-Law to Establish A Pay Administration Policy for Non-Union Employees

2020-105 BEING A BY-LAW TO DEEM REGISTERED PLAN LOTS NOT TO BE REGISTERED (LOT 40 PLAN 777; PART LOT 41, 92 PLAN 777 PART 63 R153 & AS IN R315327 ACCEPT R109951; T/W R315327; S/T INTEREST IN R79838; FORMER EASTNOR, MUNICIPALITY OF NORTHERN BRUCE PENINSULA) MUNICIPALITY OF NORTHERN BRUCE PENINSULA

2020-113 BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF NORTHERN BRUCE PENINSULA HELD MONDAY, DECEMBER 7, 2020

The Clerk proceeded to call and record the votes of Council:

Councillor Golden: Yes

Councillor Mielhausen: Yes

Councillor Myles: Yes

Deputy Mayor Myles: Yes

Mayor McIver: Yes 

The Clerk announced that the motion was carried.

Carried

Mayor McIver advised that Council was moving into closed meeting pursuant to Section 239 of The Municipal Act, 2001, as amended, for the following reasons: b) personal matters about an identifiable individual including municipal or local board members (Personnel – Fire Chief Hiring Committee Update).

CLOSED SESSION

Moved by M. Myles Resolution #46-19-2020 Seconded by J. Mielhausen

THAT Council move into closed meeting at 2:14 p.m. pursuant to Section 239 of The Municipal Act, 2001, as amended, for the following reasons: b) personal matters about an identifiable individual including municipal or local board members (Personnel – Fire Chief Hiring Committee Update).

The Clerk proceeded to call and record the votes of Council:

Councillor Golden: Yes

Councillor Mielhausen: Yes

Councillor Myles: Yes

Deputy Mayor Myles: Yes

Mayor McIver: Yes 

The Clerk announced that the motion was carried.

Carried

RECONVENE FROM “CLOSED SESSION” TO RESUME COUNCIL MEETING

Moved by L. Golden Resolution #46-20-2020 Seconded by J. Mielhausen 

THAT Council reconvenes from Closed Session at 2:29 p.m. and resumes the Council meeting.

The Clerk proceeded to call and record the votes of Council:

Councillor Golden: Yes

Councillor Mielhausen: Yes

Councillor Myles: Yes

Deputy Mayor Myles: Yes

Mayor McIver: Yes 

The Clerk announced that the motion was carried.

Carried

Mayor McIver advised that the CAO had provided Council with a verbal hiring committee update with respect to the Fire Chief position.

Due to technical difficulties, Council was unable to resume the open Zoom meeting to adjourn following Closed Session. 

ADJOURNMENT 

Moved by J. Mielhausen Resolution #46-21-2020 Seconded by M. Myles 

THAT the meeting adjourns at 2:29 p.m.

The Clerk proceeded to call and record the votes of Council:

Councillor Golden: Yes

Councillor Mielhausen: Yes

Councillor Myles: Yes

Deputy Mayor Myles: Yes

Mayor McIver: Yes 

The Clerk announced that the motion was carried.

Carried