Municipality Of Northern Bruce Peninsula Council Meeting Minutes No. 20-35 (Electronic) September 14, 2020

98

MEMBERS PRESENT: Mayor Milt McIver, Deputy Mayor Debbie Myles, Councillor Laurie (Smokey) Golden, Councillor James Mielhausen, Councillor Megan Myles

STAFF PRESENT: Peggy Van Mierlo-West, Chief Administrative Officer, Cathy Addison, Clerk, Tessa Swanton, Administrative Assistant, Troy Cameron, Public Works Manager, Teresa Shearer, Treasurer, Wendy Elliott, Chief Building Official 

OTHERS PRESENT: Sharron Colter, Northern Bruce Peninsula Community Support Advisory Action Committee

NOTE: All members of Council and Staff were present in the council chamber and the meeting was held via zoom, an electronic platform, for members of the public to attend. 

DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

Mayor McIver called the meeting to order at 1:01 p.m. Council members were reminded to disclose any pecuniary interest and the general nature thereof that may arise during the course of the meeting.

APPROVAL OF THE AGENDA

Moved by J. Mielhausen Resolution #35-01-2020 Seconded M. Myles

THAT the content of the agenda be approved as presented. 

Carried

ADOPTION OF THE MINUTES

RE: Council Meeting No. 20-33, August 24, 2020 and Special Council Meeting No. 20-34, September 2, 2020

Councillor Golden requested that the following be omitted “she is pleased to see that the Park is aware of the destruction occurring at Flowerpot Island” and be replaced with “she has not seen any comprehensive studies of the destruction of Flowerpot Island, but she has seen evidence of it in the community. She stated that the Municipality is struggling to deal with parking, garbage, service and more, plus the associated costs.”

Moved by D. Myles Resolution #35-02-2020 Seconded by L. Golden

THAT the minutes of Council Meeting No. 20-33, August 24, 2020 and Special Council Meeting No. 20-34, September 2, 2020 be approved as amended.

Carried

PUBLIC MEETING

There is no Public Meeting for Council Meeting No. 20-35, September 14, 2020.

DELEGATION

Delegation- Northern Bruce Peninsula Community Support Advisory Action Committee, Sharron Colter

RE: Introduce the purpose of the NBPCSAAC and present information relating to the Council on Aging Grey Bruce

Sharron Colter appeared before Council on behalf of the Northern Bruce Peninsula Community Support Advisory Action Committee (NBPCSAAC) via zoom. She thanked Council for the opportunity to introduce the Council on Aging (COA) Grey Bruce.

Sharron Colter stated that the COA provides on outlet for older adults to express their opinions and encourages the age friendly community concept to municipalities and informs community members of what service and programs are available. She advised that the COA works towards facilitating the establishment of multiple Community Advisory Committees across Grey Bruce in various municipalities. Sharron Colter noted that one member from each Committee sits on the COA.

Community/Senior Advisory Committees were then explained by Sharron Colter. She stated that the Committee has duties such as, working with older adults, contributing to age friendly community plans, providing a delegate to participate in the CAO, act as an avenue for communication and inform older adults of what assistance is available and methods for accessing that information. Sharron Colter explained that all parts are connected: the COA, older adults in Grey Bruce and the Community Senior Advisory Committee. She proceeded to list the municipalities in the area that currently have a Community/Senior Advisory Committee.

Sharron Colter then described age friendly communities. Some key elements of age friendly communities include, but are not limited to, accessible outdoor spaces and buildings, transportation, housing, social participation and community support and health services. 

Sharron Colter elaborated on the elements of age friendly communities. She noted that access and safety are particularly important. She indicated that barriers should be removed that are essential to health and social services and that there should be access to parks, grocery stores and pharmacies in age friendly communities. Sharron Colter also emphasized the importance of physical and social activities. Regarding transportation and housing, she said that they should be both affordable and diverse. She mentioned that social participation benefits mental health and older adults need to be respected, recognized, and included in their communities. Sharron Colter stated that older adults still possess talent and the ability to contribute to their community by volunteering and sitting on committees. She also said that information should be available and delivered in a variety of formats, not online only. 

Sharron Colter presented pages from their newly developed website. She explained the purpose of the Community Support Advisory Action Committee and described the Seniors Summit that took place in 2019. To conclude her presentation, she displayed a list of website links to other relevant organizations that may be helpful to all community members. 

Sharron Colter requested that the applicable fees be waived for all future meetings that occur the second Wednesday of every month in the council chamber, however all meetings have been cancelled until further notice due to Covid-19. She also asked that Council support a future application that will be submitted to the Grey Bruce Community Foundation for the group’s purchase of a screen, laptop and projector that will be utilized for future meetings. The final request was that Council provide a liaison person from municipal staff member or member of Council to serve as the primary contact for the Committee.

Councillor Myles said that she is supportive of the age friendly principles that are applicable to both children and seniors and that she encourages better communities to live in for seniors and young families.

Mayor McIver thanked Sharron Colter for her presentation. 

Peggy Van Mierlo-West, CAO, advised that staff will prepare a report regarding Sharron’s requests to be presented at the September 28, 2020 Council meeting.

CONSIDERATION OF AGENDA ITEMS

1. Public Works Manager Report No. PW 20-38

RE: Waste and Recycling Collection and Waste and Recycling Containers Contracts

Lengthy discussion ensued regarding the Municipality’s contract with Waste Management for curbside garbage and recycling collection. 

Troy Cameron, Public Works Manager, informed that other municipalities use Waste Management as their service provider; however, they do not receive both garbage and recycling collection like the Municipality of Northern Bruce Peninsula (MNBP). 

Councillor Myles mentioned that the Municipal Innovation Council was planning on including the topic of waste management as one of their projects. The CAO said that there is a study underway and findings will be made available next year.

Regarding the contract, the Public Works Manager advised that the contract could include exit clauses, indicate how missed collections are to be handled and direct complaints to waste management rather than the Municipality. 

Councillor Myles noted that she sent the report to the Waste Management and Diversion Committee for their information and they had commented that there seems to be an issue with garbage being placed outside on Sundays as critters can destroy the garbage before collection on Mondays. She mentioned that some towns only have pickup every other week and asked if that concept has been considered in the past as there may be an opportunity for cost savings. Troy Cameron said that those options were considered, Mondays are the best day for the Municipality to provide collection, to provide the best service both garbage and recycling collection is needed and it is difficult to determine a schedule that appeases to the needs of everyone in the Municipality. He stated that Waste Management is the best option as they are well-equipped to adapt to the changes coming for garbage and recycling. 

Troy Cameron said that staff have discussed issues that have arose with Waste Management regarding missed collection. He noted that the problems seem to occur on holiday Mondays and when experienced drivers call in sick. He said that moving forward there will be more defined responsibilities for missed collections and this should improve in the future. Councillor Myles suggested a financial implication for missed collections as that may be an incentive to do better. The Public Works Manager commented that missed collections are difficult as it can be controversial to determine who is at fault.

Mayor McIver directed staff to negotiate with Waste Management.

Moved by M. Myles Resolution #35-03-2020 Seconded by L. Golden

THAT Council receives Public Works Department Report PW 20-38 as it relates to the current Waste and Recycling Collection and Waste and Recycling Containers Contracts; 

AND THAT Council acknowledging that the existing Contracts expire on December 31, 2020, advises staff to negotiate with Waste Management of Canada for a three-year extension (optional fourth year) of the contracts. 

Carried

2. Public Works Manager Report No. 20-43 Road

RE: South Bruce Peninsula ATV Club Request for Use of The Bury Road

Council and staff briefly discussed the location of the trail. 

Moved by D. Myles Resolution #35-04-2020 Seconded by J. Mielhausen

THAT, Council receives the report titled South Bruce Peninsula ATV Club Request for Use of The Bury Road;

AND THAT Council authorizes the South Bruce Peninsula ATV Club to integrate an approximate four kilometre section of The Bury Road road allowance into its trail system.

Carried

3. Building Department Report No. BD 20-25

RE: Trailer Agreement

Applicant/Owner: 2690694 Ontario Corp (Terry Croteau and Amparo Araneta)

Plan M79 Lot 1 Section M79 Parcel 1-1 Parts 5 & 6 3R2697 Part 2 

6 Robert Allen Drive Assessment Roll No. 41 09 680 002 29401

Councillor Myles recommended that the approval of Trailer Agreements be delegated to the Chief Building Official (CBO). Wendy Elliott, CBO, indicated that they are presented to Council for their information. 

Moved by J. Mielhausen Resolution #35-05-2020 Seconded by L. Golden

THAT Council approves the Trailer Agreement requested by the property owners, 2690694 Ontario Corp (Terry Croteau and Amparo Araneta), for the property legally described as Plan M79 Lot 1 Section M79 Parcel 1-1 Parts 5 & 6 3R2697 Part 2 and located at 6 Robert Allen Drive (Assessment Roll No. 41 09 680 002 29401), Municipality of Northern Bruce Peninsula. 

AND THAT the owners acknowledge that the building being constructed will be substantially completed and ready for occupancy within one (1) year from date of signing of the Trailer Agreement. 

Carried

4. Building Department Report No. BD 20-26

RE: No Demand for Services Site Plan Control Agreement

Owner: John Calvin Waters and Cecilia Margaretha Waters

Part Lot 33 Concession 3 EBR St. Edmunds as in R366216; T/W R366216; Northern Bruce Peninsula

344 Cameron Lake Road Assessment Roll No. 4109 680 006 23500 (PIN): 33108-0183 (LT)

Troy Cameron confirmed that the snowplow does not service 344 Cameron Lake Road, therefore the No Demand for Services Agreement is warranted. 

Moved by D. Myles Resolution #35-06-2020 Seconded by J. Mielhausen

THAT Council approves the negotiation and registration of a No Demand for Services Site Plan Control Agreement requested by John Calvin Waters and Cecilia Margaretha Waters, owners of the property legally described as Part Lot 33 Concession 3 EBR St. Edmunds as in R366216; T/W R366216; Northern Bruce Peninsula and located at 344 Cameron Lake Road, Municipality of Northern Bruce Peninsula.

Carried

5. Chief Building Official Report No. BD 20-27

RE: Trailer Agreement

Applicant/Owner: Barry Scott Hepburn

Concession 4 EBR Part Lot 40 RP 2R3226 Part 3

87 Caudle Sideroad Assessment Roll No. 41 09 620 006 05505

Moved by M. Myles Resolution #35-07-2020 Seconded by J. Mielhausen

THAT Council approves the Trailer Agreement requested by the property owner, Barry Scott Hepburn, for the property legally described as Concession 4 EBR Part Lot 40 RP 2R3226 Part 3 and located at 87 Caudle Sideroad (Assessment Roll No. 41 09 620 006 05505), Municipality of Northern Bruce Peninsula. 

AND THAT the owner acknowledges that the building being constructed will be substantially completed and ready for occupancy within one (1) year from date of signing of the Trailer Agreement. 

Carried 

6. Community Services Manager Report No. CS 20-42

RE: Next Steps for the MS Norgoma Proposal

Councillor Golden said that the Community Services Manager prepared a great report.

Councillor Myles stated that Council should define a vision for downtown Tobermory to determine if the proposal is compatible with the vision. She also mentioned the Streetscaping Plan and commented on the Norgoma being responsible for public consultation. 

Deputy Mayor Myles commented that the proposal may impact dock availability for recreational boating and questioned if the Municipality has a commercial waiting list for the Tobermory Harbour. The CAO advised that to the best of her knowledge, there is no commercial waiting list as companies can sell their boats and retain the existing slip in the Harbour.

Councillor Golden emphasized the importance of a clear and transparent public consultation process and said that the Municipality needs to be involved.

Peggy Van Mierlo-West stated that the proposal is being reviewed like any other large development within the Municipality that requires servicing. She discussed options for the public consultation process and said that other municipalities place an advertisement in the local newspaper and some only notify landowners within a designated radius of the proposal like a subdivision development. 

Councillor Golden expressed that everyone takes a piece of ownership in the Tobermory Harbour and that public consultation needs to be more extensive than the typical planning process. The CAO said that they are following The Planning Act and if Council wants a third party to facilitate the public consultation process, then that can be requested to the Norgoma.

Councillor Myles mentioned that the creation of a policy would allow for a more consistent process to follow for areas close to downtown cores. 

Mayor McIver asked for Council’s direction regarding a public meeting. Councillor Mielhausen was in support of a joint public meeting between the Municipality and the proponent. Councillor Myles recommended a third-party facilitator with public notice. 

The CAO suggested that she discuss expectations and public consultation with the proponent and report back to Council.

Moved by L. Golden Resolution #35-08-2020 Seconded by M. Myles 

THAT Council receives Manager of Community Services Report CS 20-42, Next Steps for the MS Norgoma Proposal.

AND THAT Council defer the development of an MOU until the proponent, Tobermory Real Estate Group, has come back with more information, built on a pre-feasibility study and public consultation.

AND THAT Before moving forward, any costs associated with retaining legal and engineering advice, shall be covered by the proponent.

Carried

7. Community Services Manager Report No. CS 20-44

RE: Update to Lion’s Head Harbour and Campground Shoreline Protection

Councillor Myles asked if Ryan Deska, Community Services Manager, had received any advice from a coastal engineer regarding shoreline protection. Peggy Van Mierlo-West said that they are currently receiving advice and it is too late in the year to be granted permits for shoreline work. 

Moved by M. Myles Resolution #35-09-2020 Seconded by J. Mielhausen

THAT Council receives Manager of Community Services Report CS 20-39, Update to Lion’s Head Harbour and Campground Shoreline Protection as information.

Carried

8. Treasurer Report No. TR 20-18

RE: Recommendations for Reserve Transfers

Moved by D. Myles Resolution #35-10-2020 Seconded by L. Golden

THAT Council receives Treasurer’s Report TR20-18 as information regarding reserves and reserve funds; and

THAT Council approves the transfer, consolidation, and closure of reserve and reserve funds as recommended in this report.

Carried 

9. Treasurer Report No. TR 20-19

RE: Approval of Asset Management Plan

Councillor Myles asked what Council was approving and if Council had received a copy of the complete Asset Management Plan (AMP) and said that a summary of Part 1 of the AMP was included in the staff report at a previous Council meeting. Teresa Shearer, Treasurer, indicated that she can include the complete AMP in a report at the September 28, 2020 Council meeting. The CAO noted that in the past, Council was only provided with the summary of the AMP. 

Peggy Van Mierlo-West stated that Part 2 of the AMP is more technical. She said that there may have been some differences in what Council/staff expected from the AMP and what was produced, as Council/staff had anticipated that an in-depth five-year capital plan including infrastructure would be the final product. 

Councillor Myles commented that $100,000 was paid to OCWA for the AMP and she was under the impression that conditions for all buildings and facilities would be provided. 

The CAO advised that additional studies are required including a facility review of all structures, Recreation Master Plan, Roads Needs Study and Water Funding Strategy. She stated that the consultant created an AMP consisting of an overview, value of assets and funding needed for the assets to remain at a good to excellent level. She indicated that OCWA has indicated that their scope of work is complete with respect to the AMP.

Councillor Myles listed the components included in the project proposal from OCWA and questioned if all has been complete. Peggy Van Mierlo-West said that training will be provided, and hard copies of the plan can be mailed to the office.

Mayor McIver suggested that the report be deferred until staff have reviewed the scope of work and Council/staff have determined if they are satisfied with the final product.

The CAO confirmed that facility values are based on insurance values and a structural review of the buildings was not conducted due to Covid-19.

Moved by J. Mielhausen Resolution #35-11-2020 Seconded by L. Golden

THAT Council approves the Asset Management Plan (AMP) as presented by Ontario Clean Water Agency (OCWA) at the Regular Meeting of August 24, 2020; and

THAT Council receives the explanation of next steps for implementing the AMP as information.

Deferred 

10. Clerk Report No. C 20-36

RE: Owners/Applicants: John Delbert & Debbie Richardson 

File No. B/R/2020-2021/156

Related File Nos.: B/R/1995-1996/9162 (85) – (4370)

Part Lot 38, Concession 5, EBR, (Eastnor)

Unassigned Forty Hills Road Assessment Roll No. 4109 620 006 22210

Council discussed housekeeping amendments to the Zoning By-law 2002-54, as amended. Housekeeping amendments were directed to include reducing the minimum habitable square footage requirement for detached dwellings and addressing shipping containers.

CBO, Wendy Elliott, advised that she can prepare a staff report outlining housekeeping amendments to the Zoning By-law to be presented at the September 28, 2020 Council meeting.

Moved by D. Myles Resolution #35-12-2020 Seconded by J. Mielhausen

THAT Council directs staff to submit to the Niagara Escarpment Commission, the Municipality’s position of “no objection” to the request for comments, as it relates to the Development Permit application submitted by the owners/applicants, John Delbert and Debbie Richardson, for property known as Part Lot 38, Concession 5, EBR, (Eastnor) and located a unassigned Forty Hills Road address, Municipality of Northern Bruce Peninsula, who is seeking to install a ±80.26 m2 (±864 ft2) pre-constructed dwelling, to construct a (200 – 300 ft2) residential addition (vestibule/rec room) onto the relocated dwelling, construct a 46.45 m2 – 55.74 m2 (500 – 600 ft2) attached garage with a total floor area of 167.22 m2 (1800 ft2) having a maximum height of ±5.1 m (±17 ft); upgrade and extend the existing driveway (dimensions have not been provided), install a well and private sewage disposal system, on an existing 1.25 ha (3.1 acre) lot.

Carried

11. Clerk Report No. C 20-37

RE: Owners/Applicants: John Delbert Richardson & Jenifer Jean Matthews

File No. B/R/2020-2021/134

Part Lot 38, Concession 5, EBR, Pt 1, 4, 5, 8 RP 6353, 5331 (Eastnor)

Municipality of Northern Bruce Peninsula

Unassigned Forty Hills Road Assessment Roll No. 4109 620 006 25101

Wendy Elliott explained that the Development Control (DC) classification is not a zone listed in the Municipal Zoning By-law 2002-54, therefore the proposed structure is exempt from a side yard setback measured from the intersection of the Resort Residential (R2) and DC zone.

Following a brief discussion, the recommendation was amended to reflect “no objection” from the Municipality. 

Moved by L. Golden Resolution #35-13-2020 Seconded by J. Mielhausen

THAT Council directs staff to submit to the Niagara Escarpment Commission, the Municipality’s position of “no objection” to the request for comments with the Development Permit application submitted by the for the applicant/owners, John Delbert Richardson & Jenifer Jean Matthews, for property known as Part Lot 38, Concession 5, EBR, Pt 1, 4, 5, 8 RP 6353, 5331(Eastnor), unassigned Forty Hills Road address, Municipality of Northern Bruce Peninsula, who is seeking to construct a 1 storey ± 143 m2 (± 1546 ft2) dwelling, having a maximum height to peak of ± 7 m (± 25 ft), install septic system, well and driveway, on an existing 3.25 ha (8.7 acre) lot.

Carried

12. Clerk Report No. C 20-38

RE: COVID-19 Updates

Moved by M. Myles Resolution #35-14-2020 Seconded by J. Mielhausen

THAT Council receives Deputy Clerk Report C 20-38 as information with respect to the Covid-19 updates.

Carried

13. Clerk Report No. C 20-39

RE: Integrity Commissioner Annual Report 

Moved by L. Golden Resolution #35-15-2020 Seconded by J. Mielhausen

THAT Council receives Deputy Clerk Report C 20-39 as information with respect to the Integrity Commissioner Annual Report submitted by Mr. H. (Harold) G. Elston.

Carried

14. Chief Administrative Report No. C 20-35

RE: Deputy Clerk Appointment By-law

Mayor McIver congratulated Tessa Swanton on her new position as Deputy Clerk.

Moved by M. Myles Resolution #35-16-2020 Seconded by D. Myles

THAT, Council receives the Deputy Clerk Appointment By-Law Report, AND;

THAT, Council enacts By-law No. 2020-83, being a by-law to appoint Ms. Tessa Swanton as Deputy Clerk, at this regular Council meeting of Council on Monday, September 14th, 2020.

Carried

15. Chief Administrative Officer Report No. CAO 20-39

RE: Modernization Funding Project

Moved by M. Myles Resolution #35-17-2020 Seconded by L. Golden

THAT, Council receives report titled Modernization Funding, AND;

THAT, Council supports the appointment of Think Best Practice for Stage 1 of the Municipal Modernization Project in the amount of $46,560.00.

Carried

16. Chief Administrative Officer Report No. CAO 20-40

RE: Audio-Visual Design and Installation

Peggy Van Mierlo-West confirmed that the Town of Saugeen Shores uses the same software program for agendas/minutes and Taylor Electronic Services Inc. completed a similar audio-visual design and installation in their council chamber.

Moved by J. Mielhausen Resolution #35-18-2020 Seconded by D. Myles 

THAT, Council receives the report titled Audio Visual Design and Installation, AND;

THAT, Council supports the award of Taylor Electronic Services Inc in the amount of $33,181.01 for the Audio-Visual Design Services for the Municipal Council Chambers.

Carried

17. Chief Administrative Officer Report No. CAO 20-41

RE: Council Comments Regarding August 24, 2020 Parks Delegation

Councillor Golden stated that discussion needs to occur regarding business licencing, specifically for commercial dockage within the Tobermory Harbour. 

The CAO suggested that a recommendation be brought forward for staff to proceed accordingly with the preparation of a report.

Councillor Golden advised that she will prepare a Notice of Motion to be presented at the September 28, 2020 Council meeting requesting that staff investigate business licencing in the Municipality including municipal harbours.

Councillor Myles asked that Peggy Van Mierlo-West thank Parks Canada for being collaborative in the process. Councillor Myles inquired if business licencing will be applicable to the harbours only or also encompass short term accommodations and general businesses. 

The CAO asked Councillor Golden to prepare her Notice of Motion for consideration and mentioned that a consultant can be hired to oversee the licencing process.

Councillor Golden requested that the CAO correct one of her comments relating to the maximum number of visitors to enter Flowerpot Island from 1000 to 650. 

Councillor Golden expressed that Parks Canada should be considering municipal businesses before considering other businesses across the country. She commented that the Municipality needs to be protected. 

Peggy Van Mierlo-West said that she will thank Parks Canada for their work, indicate that business licences are required to be obtained from the Municipality for the successful RFP proponents, site plan control may be applicable, and notify the Municipality of any requirements regarding washrooms, parking lots, ticket booths, etc. She said that Council/staff will continue discussions with Parks Canada regarding sustainable solutions.

Moved by J. Mielhausen Resolution #35-19-2020 Seconded by M. Myles 

THAT, Council receives the report titled Council Comments Regarding August 24, 2020 Delegation, AND;

THAT, Administration provide these comments to Parks Canada.

Carried

18. Accounts Payable Voucher

RE: August 2020

Moved by L. Golden Resolution #35-20-2020 Seconded by J. Mielhausen

THAT Council receives approved Accounts Payable Voucher, August 2020, in the amount of $929,588.25.

Carried

OTHER BUSINESS

Councillor Myles inquired on when the Lion’s Head Lighthouse will be erected. The CAO stated that she will email Council when a date is selected. 

Councillor Myles asked when Committee meetings will be reinstated. The CAO advised that the meetings can be held electronically via zoom and the Clerk is preparing a report regarding Committees to be presented at the September 28, 2020 Council meeting.

Councillor Myles informed that the Special Meeting for the Tobermory and District Chamber of Commerce has been cancelled for tonight; however, there is a board meeting this Thursday that she will be attending and the Annual General Meeting is scheduled for October 7, 2020 in the evening.

Mayor McIver informed staff that he had been notified from a member of the public that there is camping occurring in the Lion’s Head Arena parking lot.

CORRESPONDENCE

Mayor McIver advised that he would excuse himself from correspondence item #10 if there was any discussion.

1. Mary Barr and Ron Coughlin- Ferndale Road access and parking- Receive and direct to Special Council Meeting on September 16, 2020

2. Laurie Barclay and Dan Brady- Safety issues on Grant Watson Drive- Receive and direct to Special Council Meeting on September 16, 2020

3. Dominic Wong- New free annual event in Lion’s Head- Pumpkin parade on November 1, 2020- Forward to Community Services Manager and report back to Council

4. Wendy Donohue- Ferndale Road access to Lion’s Head Provincial Nature Reserve- Receive as information 

5. Jan Pugsley- Support of Troy Cameron’s recommendation regarding Cabot Head Road- Receive as information

6. Doug and Paula Cunningham- Lion’s Head Moore Street parking lot- Receive and direct to Special Council Meeting on September 16, 2020

7. Carolyn Graham- Concerns regarding unwelcoming signage on the Bruce Peninsula, no access to popular locations, lack of support for a walkable downtown and continual negative racial slurs- Receive and direct to Special Council Meeting on September 16, 2020

8. Roy Warder- Concerns with proposed opening of road allowance between lots 25 and 26 Con 6 EBR – Receive and direct to Special Council Meeting on September 16, 2020

9. Lindsay Road 20 Ratepayers Association, Lynda Carway- Several concerns raised by your constituents and our membership- this has been addressed by Public Works Department

10. Bonnie Warder, Patti Hellyer and Shane Warder- Strong objection to proposal to use the unopened road allowance east of the Ferndale Road as parking and access to the Bruce Trail- Receive and direct to Special Council Meeting on September 16, 2020

11. Howard James- Comments regarding parking options in Lion’s Head- Receive and direct to Special Council Meeting on September 16, 2020

12. Catherine McKinnon- Lion’s Head Nature Reserve- Receive and direct to Special Council Meeting on September 16, 2020

13. Mary Catherine Janssen- Request to install no parking and no camping signage on Elgin Street- Receive and direct to Special Council Meeting on September 16, 2020

14. Robert Hiscott- Strongly oppose any proposal before Municipal Council to redirect traffic and parking for Lion’s Head Provincial Nature Reserve to the unopened road allowance- Receive and direct to Special Council Meeting on September 16, 2020

15. Sources of Knowledge Forum, Board of Directors- Postpone the Annual Sources of Knowledge Forum to Spring of 2021- Noted and filed

16. Ontario Land Tribunals- Notice of Pre-Hearing Conference- Campbell v. Ontario (NEC) – Noted and filed

17. Public Health Grey Bruce- Media Release Advisory- International Overdose Awareness Day- August 31- Noted and filed

18. Municipal Innovation Council- Q3 Report to Municipal Councils- Councillor Myles commented on the relevance of the projects to the Municipality and regional approaches 

19. Ministry of Natural Resources and Forestry- Amendments to Ontario Regulation 244 97 under the Aggregate Resources Act- Noted and filed 380/04 under the Emergency Management and Civil Protection Act- annual exercise 2020 exempt- Noted and filed

21. Bruce County Media Release- Bruce County Early On Child and Family Centres Prepare for Re-Opening- Noted and filed

22. Grey Sauble Conservation Authority- Board Meeting Highlights 07 22 2020- Councillor Myles commented that Eugenia Falls had an area Management Plan in place that is useful to reference 

23. 2020 Grey Bruce Virtual Climate Change Conference- Hosted by Grey Bruce Healthy Communities Partnership- October 28, 2020- Noted and filed

24. Public Health Grey Bruce Media Release- Medical Officer of Health Renews Order- Face Coverings in Indoor Public Places in Grey Bruce- September 9, 2020- Noted and filed 

Moved by L. Golden Resolution #35-21-2020 Seconded by D. Myles

THAT the correspondence items be received for information, as printed and circulated.

Carried

READING OF BY-LAWS

Moved by D. Myles Resolution #35-22-2020 Seconded by M. Myles

THAT the following listed by-law be given 1st, 2nd and 3rd reading and enacted:

2020-76 A BY-LAW TO ADOPT A RESERVE AND RESERVE FUND POLICY 

2020-79 BEING A BY-LAW TO GOVERN THE CALLING, PLACE AND PROCEEDINGS OF MUNICIPAL COUNCIL AND TO REPEAL ALL FORMER BY-LAWS RELATED THERETO

2020-80 BEING A BY-LAW TO AMEND BY-LAW NO. 2002-54, AS AMENDED, BEING THE COMPREHENSIVE ZONING BY-LAW FOR THE MUNICIPALITY OF NORTHERN BRUCE PENINSULA AS IT RELATES TO THE REMOVAL OF THE HOLDING (H) ZONE PROVISION – PART LOT 24, CONCESSION 3 EBR, PART 2, 3R8439 (EASTNOR), MUNICIPALITY OF NORTHERN BRUCE PENINSULA

2020-81 BEING A BY-LAW TO AMEND BY-LAW NO. 2002-54, AS AMENDED, BEING THE COMPREHENSIVE ZONING BY-LAW FOR THE MUNICIPALITY OF NORTHERN BRUCE PENINSULA AS IT RELATES TO THE REMOVAL OF THE HOLDING (H) ZONE PROVISION –

TOWN PLOT BURY EBR LOT 48 FRONT N/S PARTS 2, 3 & 6 RP 3R474 (ST. EDMUNDS); 4 FRONT STREET, MUNICIPALITY OF NORTHERN BRUCE PENINSULA

2020-83 BEING A BY-LAW TO APPOINT A DEPUTY CLERK FOR THE CORPORATION OF THE MUNICIPALITY OF NORTHERN BRUCE PENINSULA

2020-87 BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF NORTHERN BRUCE PENINSULA HELD MONDAY, SEPTEMBER 14, 2020

Carried

CLOSED SESSION

Mayor McIver advised that Council was moving into Closed Session for the following reasons: b) personal matters about an identifiable individual including municipal or local board members, e) litigation or potential litigation including matters before administrative tribunals affecting the municipality or local board (Personnel), and b) personal matters about an identifiable individual including municipal or local board members, and f) advice that is subject to solicitor client privilege including communications necessary for that purpose (Outstanding Legal Matters – Native Land Claim), and c) a proposed or pending acquisition or disposition of land by the Municipality or local board (land offer – Bay Street).

Moved by L. Golden Resolution #35-23-2020 Seconded by J. Mielhausen

THAT Council move into closed meeting at 2:54 p.m. pursuant to Section 239 of The Municipal Act, 2001, as amended, for the following reasons: b) personal matters about an identifiable individual including municipal or local board members, e) litigation or potential litigation including matters before administrative tribunals affecting the municipality or local board (Personnel), and b) personal matters about an identifiable individual including municipal or local board members, and f) advice that is subject to solicitor client privilege including communications necessary for that purpose (Outstanding Legal Matters – Native Land Claim), and c) a proposed or pending acquisition or disposition of land by the Municipality or local board (land offer – Bay Street).

Carried

RECONVENE FROM “CLOSED SESSION” TO RESUME COUNCIL MEETING

Moved by J. Mielhausen Resolution #35-24-2020 Seconded by M. Myles

THAT Council reconvene from “Closed Session” at 3:08 p.m. and resume the Council meeting.

Carried

The Mayor advised that the CAO provided an exit interview report on the Airport Attendant position, an update on the SON litigation, and property information for a building on Bay Street, was the discussed.

ADJOURNMENT 

Moved by M. Myles Resolution #35-25-2020 Seconded by L. Golden

THAT the meeting adjourns at 3:08 p.m.

Carried