Municipality Of Northern Bruce Peninsula Council Meeting Minutes (Electronic) May 25, 2020

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MEMBERS PRESENT: Mayor Milt McIver, Deputy Mayor Debbie Myles, Councillor Laurie (Smokey) Golden, Councillor James Mielhausen, Councillor Megan Myles

STAFF PRESENT: Peggy Van Mierlo-West, Chief Administrative Officer, Mary Lynn Standen, Clerk, Cathy Addison, Deputy Clerk, Tessa Swanton, Administrative Assistant, Troy Cameron, Public Works Manager, Ryan Deska, Manager of Community Services, Carol Hopkins, By-law Enforcement Officer, Wilf Barnes, Fire Chief 

OTHERS PRESENT: Nil

NOTE: In the absence of the ability to vote by a show of hands, in accordance with By-law No. 2018-73, Section 2(dd), Council votes will be recorded for resolutions presented at electronic Council meetings.

DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

Mayor McIver called the meeting to order at 1:00 p.m. and Council members were reminded to disclose any pecuniary interest and the general nature thereof that may arise during the course of the meeting.

Councillor Myles declared a conflict of interest with respect to Manager of Community Services Report No. CS 20-30 in regard to Municipal Support for OMAFRA Funding Application “because my mom is a co-manager of the Lion’s Head Farmers’ Market”.

APPROVAL OF THE AGENDA

Moved by L. Golden Resolution #24-01-2020 Seconded by J. Mielhausen

THAT the content of the agenda be approved as presented. 

The Clerk proceeded to call and record the votes of Council:

Councillor Golden Yes

Councillor Mielhausen Yes

Councillor Myles Yes

Deputy Mayor Myles Yes

Mayor McIver Yes 

The Clerk announced that the motion was carried.

Carried

ADOPTION OF THE MINUTES

RE: Council Meeting No. 20-22, May 11, 2020 and Special Council Meeting No. 20- 23, May 15, 2020

Moved by M. Myles Resolution #24-02-2020 Seconded by L. Golden

THAT the minutes of Council Meeting No. 20-22, May 11, 2020 and Special Council Meeting No. 20-23, May 15, 2020 be approved as printed and circulated.

The Clerk proceeded to call and record the votes of Council:

Councillor Golden: Yes

Councillor Mielhausen: Yes

Councillor Myles: Yes

Deputy Mayor Myles: Yes

Mayor McIver: Yes 

The Clerk announced that the motion was carried.

Carried

PUBLIC MEETING

There is no Public Meeting for Council Meeting No. 20-24, May 25, 2020. 

DELEGATION

There is no Delegation for Council Meeting No. 20-24, May 25, 2020. 

CONSIDERATION OF AGENDA ITEMS

1. Public Works Department Report No. PW 20-16

RE: Isthmus Bay Road Reconstruction – Phase 1 Tender

Councillor Myles commented that she is glad to see the project moving forward.

Moved by J. Mielhausen Resolution #24-03-2020 Seconded by M. Myles

THAT Council, pending discussion and comments from today’s review, directs GSS Engineering Consultants Ltd. to proceed with the tendering process for phase one of the Isthmus Bay Road Reconstruction.

The Clerk proceeded to call and record the votes of Council:

Councillor Golden: Yes

Councillor Mielhausen: Yes

Councillor Myles: Yes

Deputy Mayor Myles: Yes

Mayor McIver: Yes 

The Clerk announced that the motion was carried.

Carried

2. Treasury Department Report No. TR 20-13

RE: 2020 Big Tub Lighthouse Donation

Moved by L. Golden Resolution #24-04-2020 Seconded by M. Myles

THAT Council receives Treasurer’s Report TR 20-13 as information regarding a donation to the Big Tub Lighthouse project; and

THAT Council authorizes a donation of $15,000 to the Big Tub Lighthouse project to be funded by the Capital Reserve.

The Clerk proceeded to call and record the votes of Council:

Councillor Golden: Yes

Councillor Mielhausen: Yes

Councillor Myles: Yes

Deputy Mayor Myles: Yes

Mayor McIver: Yes 

The Clerk announced that the motion was carried. 

Carried

3. Manager of Community Services Report No. CS 20-29

RE: Campground Electrical Update

Councillor Golden stated that she is assuming that the electrical upgrades at the campground would not be considered if there was a possibility of some sites being affected by highwater now or in the future. Mr. Deska, Manager of Community Services, said that there is some uncertainty surrounding highwater but the proposed electrical upgrades will be in compliance with the current Electrical Code. He further noted that the concern exists regarding additional erosion on the shoreline.

Mr. Deska provided further detail and advised that he had a consultation with the Electrical Safety Authority (ESA) where they informed that only 14 sites with 30-amp service are permitted. He indicated that some sites would have to be eliminated; however, these sites could still be used as unserviced. 

In response to an inquiry from Councillor Myles, Mr. Deska stated that seasonal campground patrons can access their sites during the daytime only while abiding by social distancing guidelines. 

Councillor Myles questioned the process for issuing refunds and dealing with cancellations when staff are unsure of the reopening date for the campground. Mr. Deska advised that staff have communicated with transient customers that have made reservations up to June 15, 2020 and notified them that their bookings will have to be rescheduled.

Councillor Mielhausen mentioned that transient bookings are currently not permitted by the Province. Mr. Deska agreed and said that the campground is only open for those with seasonal contracts. 

Deputy Mayor Myles asked Mr. Deska where in the campground visitors will be able to place fire pits, picnic tables, etc. She noted that the campground gets crowded and if it reopens for a regular season then there may be issues with space. Mr. Deska said that if some sites are removed then extra space will become available. He further stated that campers will have less access to waterfront sites and if space is limited then that can be evaluated by staff.

Councillor Myles suggested that space configuration at the campground be discussed in the Lion’s Head Harbour Waterfront Plan. 

Moved by J. Mielhausen Resolution #24-07-2020 Seconded by L. Golden

THAT Council receives Manager of Community Services Report CS 20-29, with an update on the required electrical upgrades at the Lion’s Head Beach Park Campground;

AND THAT Council pending discussions and comments from today’s review, awards the Lion’s Head Beach Park Campground electrical contract (Option 2 as outlined in CS 20-29 Report- Campground Electrical Upgrades) to CAN Electric Inc. in the amount of $12,168.18, excluding HST. 

The Clerk proceeded to call and record the votes of Council:

Councillor Golden: Yes

Councillor Mielhausen: Yes

Councillor Myles: Yes

Deputy Mayor Myles: Yes

Mayor McIver: Yes 

The Clerk announced that the motion was carried.

Carried

Having declared a conflict of interest, Councillor Myles did not participate in the following portion of the meeting.

4. Manager of Community Services Report No. CS 20-30

RE: Municipal Support for OMAFRA Funding Application

Moved by L. Golden Resolution #24-08-2020 Seconded by J. Mielhausen

THAT Council receives Manager of Community Services Report CS 20-30 Municipal Support for OMAFRA Funding Application, outlining new funding opportunities for the agriculture sector in Ontario.

AND THAT Council approves the Municipality’s submission of the applications to the Agri-Food Open for E-Business program on behalf of the Lion’s Head Farmers’ Market.

The Clerk proceeded to call and record the votes of Council:

Councillor Golden: Yes

Councillor Mielhausen: Yes

Councillor Myles: Yes

Deputy Mayor Myles: Yes

Mayor McIver: Yes 

The Clerk announced that the motion was carried. 

Carried

Councillor Myles resumed her participation in the meeting at this time.

5. Deputy Clerk Report No. DC 20-15

RE: COVID-19 Updates

Moved by D. Myles Resolution #24-09-2020 Seconded by J. Mielhausen

THAT Council receives Deputy Clerk Report DC 20-15 as information with respect to the Covid-19 updates.

The Clerk proceeded to call and record the votes of Council:

Councillor Golden: Yes

Councillor Mielhausen: Yes

Councillor Myles: Yes

Deputy Mayor Myles: Yes

Mayor McIver: Yes 

The Clerk announced that the motion was carried.

Carried

6. Deputy Clerk Report No. DC 20-16

RE: Delegation of Authority to Open Municipal Cemeteries

Moved by L. Golden Resolution #24-10-2020 Seconded by D. Myles 

THAT Council receives Deputy Clerk Report DC 20-16 recommending the opening of all Municipal Cemeteries pursuant to the Delegation of Authority By-law No. 2020-40 being a by-law to delegate authority to the Mayor and Clerk for certain acts during uncertain times.

The Clerk proceeded to call and record the votes of Council:

Councillor Golden: Yes

Councillor Mielhausen: Yes

Councillor Myles: Yes

Deputy Mayor Myles: Yes

Mayor McIver: Yes 

The Clerk announced that the motion was carried.

Carried

7. Chief Administrative Officer Report No. 20-15

RE: 2020 Non-Union Cost of Living Adjustment

CAO, Peggy Van Mierlo-West, clarified that the cost of living adjustment will apply to all non-union staff. She advised that the adjustment occurs on an annual basis and allows the Municipality to stay competitive within the market so that large increases are not seen during pay equity reviews. Mrs. Van Mierlo-West stated that she will look at a policy for the cost of living adjustment and that the practice is that the adjustment occurs annually and is brought to Council for approval.

Moved by M. Myles Resolution #24-11-2020 Seconded by J. Mielhausen

That the Municipal wage grid be adjusted by a cost of living increase of 2.00% for 2020.

The Clerk proceeded to call and record the votes of Council:

Councillor Golden: Yes

Councillor Mielhausen: Yes

Councillor Myles: Yes

Deputy Mayor Myles: Yes

Mayor McIver: Yes 

The Clerk announced that the motion was carried.

Carried 

8. Minutes- Emergency Management Program Committee- 20-01, May 13, 2020

Moved by M. Myles Resolution #24-12-2020 Seconded by L. Golden

THAT Council does hereby adopt the Emergency Management Program Committee minutes dates May 13, 2020, as circulated, and approves all actions contained therein.

The Clerk proceeded to call and record the votes of Council:

Councillor Golden: Yes

Councillor Mielhausen: Yes

Councillor Myles: Yes

Deputy Mayor Myles: Yes

Mayor McIver: Yes 

The Clerk announced that the motion was carried.

Carried 

9. Resolution- City of Kitchener

RE: Universal Basic Income

Moved by M. Myles Resolution #24-13-2020

Seconded by J. Mielhausen

THAT Council supports a resolution from the City of Kitchener with respect to a universal basic income. 

The Clerk proceeded to call and record the votes of Council:

Councillor Golden: No

Councillor Mielhausen: No

Councillor Myles: Yes

Deputy Mayor Myles: No

Mayor McIver: No 

The Clerk announced that the motion was defeated.

Defeated

OTHER BUSINESS

Councillor Myles informed Council that she had attended a Tobermory Chamber of Commerce meeting and they discussed options for reopening the office safely, paid parking, a potential member survey and possible outdoor film nights.

Councillor Myles introduced the following Notice of Motion regarding Improving Access to Affordable, Reliable High Speed Internet that will be brought forward for consideration at the June 8, 2020 Council Meeting. 

“WHEREAS affordable, reliable high-speed internet is an essential service to local youth, residents and businesses;

AND WHEREAS lack of high-speed internet in our Municipality is a barrier to: 1) local youth (approximately 30%) participating in online learning; 2) local businesses competing in the online marketplace; 3) local residents working from home and staying socially connected; and 4) our most vulnerable populations accessing for social supports and services;

AND WHEREAS the current COVID-19 pandemic has amplified the gap in internet connectivity and its impact on the well-being of local residents and further increased the urban-rural socioeconomic divide;

AND WHEREAS the Municipality’s 2017 Economic Development Strategy identified development of high-speed internet as its first recommendation;

AND WHEREAS on May 11, 2020, Council unanimously supported Resolution #6 from the Township of Armour with respect to the need to make substantial investments in high speed internet connectivity in the rural areas of Ontario, and supported GBTel’s funding application to bring advanced fibre to the Municipality of Northern Bruce Peninsula; 

THEREFORE, BE IT RESOLVED THAT Council requests a Staff report on the current availability, quality and cost of internet service across the Municipality and concrete actions, including potential public and private partnerships and a presentation to Council from Eastlink (the primary local internet service provider), Council can pursue to improve access to affordable, reliable high-speed internet service.”

Councillor Golden requested an update on the short-term accommodation (STA) process. The CAO advised that she has been in conversation with the consultant and he is going to be providing some dates for public information sessions. She said that she will provide a report at the next Council meeting. 

Councillor Myles asked if Council would be interested in holding Council meetings in-person at the Municipal Office. Deputy Mayor Myles questioned if that would be permitted as the Province has restricted gatherings to 5 people. Councillor Myles mentioned that, because Municipal government is considered an essential service, the 5-person limit is not applicable. 

CORRESPONDENCE

 1. County of Bruce- Notice of Passing of By-law by the Corporation of the Town of South Bruce Peninsula- File Z-29-2020- noted and filed

2. Resolution- Town of Grimsby- Support for Commercial Rent Assistance Program- noted and filed

3. Crime Stoppers of Grey Bruce Inc.- thank you for the $1,000.00 grant donation- noted and filed

Moved by J. Mielhausen Resolution #24-14-2020

THAT the correspondence items be received for information as printed and circulated.

The Clerk proceeded to call and record the votes of Council:

Councillor Golden: Yes

Councillor Mielhausen: Yes

Councillor Myles: Yes 

Deputy Mayor Myles: Yes

Mayor McIver: Yes 

The Clerk announced that the motion was carried.

Carried

READING OF BY-LAWS

Moved by L. Golden Resolution #24-15-2020 Seconded by M. Myles

THAT the following listed by-law be given 1st, 2nd and 3rd reading and enacted:

2020-60 BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF NORTHERN BRUCE PENINSULA HELD MONDAY, MAY 25, 2020

The Clerk proceeded to call and record the votes of Council:

Councillor Golden: Yes

Councillor Mielhausen: Yes

Councillor Myles: Yes 

Deputy Mayor Myles: Yes

Mayor McIver: Yes 

The Clerk announced that the motion was carried.

Carried

CLOSED SESSION

There is no Closed Session for Council Meeting No. 20-24, May 25, 2020.

RECONVENE FROM “CLOSED SESSION” TO RESUME COUNCIL MEETING

There is no Closed Session for Council Meeting No. 20-24, May 25, 2020.

ADJOURNMENT 

Moved by M. Myles Resolution #24-16-2020 Seconded by D. Myles

THAT the meeting adjourns at 1:34 p.m.

The Clerk proceeded to call and record the votes of Council:

Councillor Golden: Yes

Councillor Mielhausen: Yes

Councillor Myles: Yes

Deputy Mayor Myles: Yes 

Mayor McIver: Yes 

The Clerk announced that the motion was carried.

Carried