Municipality Of Northern Bruce Peninsula Council Meeting March 23, 2020

271

MEMBERS PRESENT: Mayor Milt McIver, Deputy Mayor Debbie Myles, Councillor Laurie (Smokey) Golden, Councillor James Mielhausen, Councillor Megan Myles

STAFF PRESENT: Clerk, Mary Lynn Standen, Cathy Addison, Deputy Clerk, Administrative Assistant, Tessa Swanton, Teresa Shearer, Treasurer, Wilf Barnes, Fire Chief, Wendy Elliott, Chief Building Official, Troy Cameron, Public Works Report, Ryan Deska, Manager of Community Services

OTHERS PRESENT: Jack Van Dorp, Bruce County Planning (via teleconference) 

DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

Mayor McIver called the meeting to order at 1:00 p.m. and Council members were reminded to disclose any pecuniary interest and the general nature thereof that may arise during the course of the meeting.

APPROVAL OF THE AGENDA

Moved by L. Golden Resolution #16-01-2020 Seconded by M. Myles 

THAT the content of the agenda be approved as presented. 

Carried

ADOPTION OF THE MINUTES

Re: Special Council Meeting No. 20-09, March 6, 2020; Special Council Meeting No. 20-10, March 9, 2020; Council Meeting No. 20-11, March 9, 2020; Special Council Meeting No. 20-12, March 12, 2020 and Special Council Meeting No. 20-13, March 16, 2020

Moved by J. Mielhausen Resolution #16-02-2020 Seconded by M. Myles 

THAT the minutes of Council Meeting No. Special Council Meeting No. 20-09, March 6, 2020; Special Council Meeting No. 20-10, March 9, 2020; Council Meeting No. 20-11, March 9, 2020; Special Council Meeting No. 20-12, March 12, 2020 and Special Council Meeting No. 20-13, March 16, 2020 be approved as printed and circulated.

Carried

PUBLIC MEETING

1. Bruce County 

Consent Application Notice

Public Meeting Notice

March 23, 2020 at 1:00 p.m. 

RE: 8 Little Cove Road 

410968000608407 

B-2020-014, C-2020-007, Z-2020-011

Mr. Jack Van Dorp, Bruce County Planning, joined the meeting via teleconference. Mr. Van Dorp indicated that the Clerk was provided with a copy of the circulation sheet regarding the application. No members of the public were in attendance at this time. 

Mr. Van Dorp referred to the site plan illustrating the severed parcel’s building envelope. He noted that the application is proposing to sever a vacant residential lot from an existing residential lot containing a dwelling and accessory buildings located in Tobermory. The Planner further said that the zoning amendment would consist of rezoning the severed and retained parcels to R1 (Detached Residential) with a defined building envelope be established for the severed parcel. 

In regards to hazard areas on the property, Mr. Van Dorp stated that the Grey Sauble Conservation Authority (GSCA) had mapped some wet-prone areas where development is not permitted. He indicated that a requirement has been put in place for the owner to ensure that a soil analysis is conducted to confirm that the construction is taking place on stable soils. Mr. Van Dorp also advised that he spoke with the Chief Building Official (CBO) and she is satisfied with the application. 

Councillor Myles questioned if the proponent was in agreement with the building envelope established by the GSCA. Mr. Van Dorp confirmed that the building envelope was circulated to the owner’s planner and reviewed with the client. 

Mayor McIver noted that no members of the public were present at this time for the public meeting. 

In response to an inquiry from Councillor Golden, Mr. Van Dorp confirmed that the meeting is scheduled for April 16, 2020 at Bruce County regarding the application.

Mr. Van Dorp presented the following resolution:

Moved by J. Mielhausen Resolution #16-03-2020 Seconded by D. Myles 

THAT Council approve Zoning By-law Amendment Z-2020-011 as attached and the necessary by-law be forwarded to Council for adoption pending approval of the Official Plan Amendment by County Council.

Carried

2. Treasury Department Report No. TR 20-08

RE: 2020 Budget Approval and Tax Rate By-law

Mrs. Shearer, Treasurer, suggested that the 2nd draft of the 2020 Budget be amended to include a $50,000 reserve to address any additional expenses related to the COVID-19 pandemic. She stated that the fund amount of $50,000 would not affect the tax rate. 

Councillor Golden questioned if $50,000 would be sufficient and recommended that $100,000 be allocated for COVID-19 expenses. Mayor McIver proposed that $50,000 be taken from reserves and $50,000 be added to the tax levy. 

Councillor Myles asked Mr. Cameron if he was aware of the next steps regarding prioritizing roads projects. Mr. Cameron stated that roads towards the top of the list are likely to be established as priority projects and following the selection of roads, test pits would be dug and costs for each project determined. Mr. Cameron also advised that goods and services tenders were made public this week.

Mayor McIver indicated that no members of the public were in attendance for the public meeting.

Councillor Myles inquired if the Tobermory small water project, where $128,000 is being placed in reserves, will occur in 2020. Mr. Cameron was unsure if the project will proceed this year.

Moved by M. Myles Resolution #16-04-2020 Seconded by J. Mielhausen 

THAT Council receives Treasurer’s report TR20-08 regarding the 2nd Draft of the 2020 budget; and

THAT the 2nd draft of the 2020 Budget be approved with the following amendment: The establishment of a $50,000 reserve from the Northern Bruce Peninsula Capital Reserve and an increase in the tax levy to produce an additional $50,000 to address expenses related to the COVID-19 pandemic. 

THAT By-law 2020-33, being a by-law to adopt the estimates of all sums required during the year and set the 2020 tax rates, be presented and considered for passage on April 14, 2020; and

THAT Council authorizes the following actions prior to passing of the by-law:

1. Payment of the approved community grants. 

2. Tender for approved Public Works services, providing no tenders are awarded until the by-law is passed.

3. Purchase of the Fire Department’s Utility Terrain Vehicle.

4. Contract for the Evolta E-Permitting program. Implementation fee of $5,000 is waived until the end of March.

Carried 

DELEGATION

There is no Delegation for Council Meeting No. 20-16, March 23, 2020. 

CONSIDERATION OF AGENDA ITEMS

1. Public Works Department Report No. 20-08

RE: 2019 Lion’s Head Drinking Water System and Tobermory Primary Place Day Care Centre Drinking Water System Annual Reports

Moved by D. Myles Resolution #16-05-2020 Seconded by L. Golden 

THAT Council receives Public Works Department Report PW 20-08 as information as it relates to the 2019 Lion’s Head Drinking Water System and Tobermory Primary Place Day Care Centre Drinking Water System Annual Reports;

 AND THAT Council directs Staff to place a notice in the Municipal Ad in the Bruce Peninsula Press indicating that the Annual Reports are available for viewing at the Municipal Office.

Carried

2. Public Works Department Report No. 20-09

RE: 2019 Lion’s Head Drinking Water System Summary Report

Moved by J. Mielhausen Resolution #16-06-2020 Seconded by L. Golden 

THAT Council receives Public Works Department Report PW 20-09 as it relates to the 2019 Lion’s Head Drinking Water System Summary Report;

AND THAT Council directs Staff to place a notice in the Municipal Ad in the Bruce Peninsula Press indicating that the Summary Report is available for viewing at the Municipal Office; 

AND THAT Council directs Staff to notify Ontario Clean Water Agency (OCWA) that Council has accepted the Schedule 22 Summary Report and post this Resolution of Acceptance on the Municipal Website.

Carried

3. Public Works Department Report No. PW 20-10

RE: Public Works Department Staffing

Mr. Cameron noted that half of the existing Public Works Department staff is nearing retirement and it would be beneficial to hire a Waste Management Equipment Operator at this time to allow for sufficient time for training and ahead of the summer season, as well. 

Councillor Myles stated that the she wants to ensure that current staff are being supported at this time and it may not be a good time to hire due to implications from the COVID-19 pandemic. She further said that any matters that are not time sensitive should be avoided at this time. She also mentioned that the hiring of summer students should be revaluated. 

Councillor Golden recommended the hiring process be deferred until after the summer season. 

Deputy Mayor Myles mentioned that times are unknown and that staff may have to perform alternate duties. 

Councillor Myles recommended a Human Resources (HR) review be undertaken in the future. 

Councillor Golden noted that she supports the recommendations and would delegate Mr. Cameron authority regarding the timing of the hiring. 

Moved by J. Mielhausen Resolution #16-07-2020 Seconded by L. Golden 

THAT Council receives Public Works Manager’s Report PW 20-10 as information relating to Public Works Department Staffing;

AND THAT Council direct staff to advertise for a Waste Management Equipment Operator.

Carried

4. Public Works Department Report No. 20-13

RE: Request to Purchase Used Street Sweeper

Councillor Mielhausen questioned the condition of the street sweeper. Mr. Cameron advised that the Town of South Bruce Peninsula owns the same machine and further, that he met with a SBP foreman who provided him a demonstration and explanation of the unit. He also noted that the machine is versatile and can be used for many tasks.

Moved by D. Myles Resolution #16-08-2020 Seconded by L. Golden 

THAT Council authorize Staff to proceed with the purchase of a used Johnston 605 Pure Vacuum Street Sweeper from Cubex Limited, as per requested in the 2020 Budget Allocation.

Carried

5. Building Department Report No. BD 20-05

RE: Lift Holding (H) Zone Symbol and No Demand for Municipal Services Site Plan Control Agreement

ROGER HOPKINS

Part Block C, E Plan 480 as in R196449; Northern Bruce Peninsula 

53 Orchid Trail (St. Edmunds) 

Assessment Roll No. 4109 680 003 37900

PIN 33105-0118 (LT)

Mrs. Elliott, CBO, confirmed that the Holding Zone is on the subject property due to the road being unmaintained. 

Moved by D. Myles Resolution #16-09-2020 Seconded by M. Myles 

THAT Council supports the removal of the Holding “H” zone and approves the negotiation and registration of a No Demand for Municipal Services Site Plan Control Agreement requested by Roger Hopkins, owner of the property legally described as Pt Blk C, E Pl 480 as in R196449; Northern Bruce Peninsula and located at 53 Orchid Trail, Municipality of Northern Bruce Peninsula;

THAT Council will consider entertaining the passage of By-law No. 2020-36 being a by-law to lift the Holding “H” zone symbol, at its regular Council meeting on Tuesday, April 14, 2020. 

Carried

6. Manager of Community Services Report No. CS 20-12

RE: Grass Cutting and Trimming Request for Proposal (RFP) Results

Mr. Deska stated that when there is an error in an RFP submission, staff do not contact the bidder as that would be unfair.

Moved by L. Golden Resolution #16-10-2020 Seconded by D. Myles 

THAT Council receives Manager of Community Services Report CS 20-12 as information relating to grass cutting and trimming proposal; and

THAT Council, pending discussions and comments from today’s review, approves the grass cutting and trimming pricing received from Kurt Robbins-Robbins Outdoor Maintenance for all municipal areas specified, for a three (3) year period: and

THAT Council, recommends that By-law No. 2020-34 authorizing the grass and trimming agreement, as presented, be adopted at the April 14, 2020 Council meeting.

Carried

7. Manager of Community Services Report No. CS 20-13

RE: Update on Ferndale Information Centre – Tenancy for Summer 2020

Councillor Golden and Mayor McIver indicated that they were in favour of Option 2–sign a one-year agreement with the Tobermory and District Chamber of Commerce, providing a combination of funding and facilities, to support tourism information throughout the 2020 tourism season. 

Councillor Myles expressed concern with supporting Option 2 as the 2020 tourism season is uncertain at this time and the funds used to support the Information Centre operations could be used elsewhere. 

Moved by L. Golden Resolution #16-11-2020 Seconded by J. Mielhausen

THAT Council receives Manager of Community Services Report CS 20-13 as an update on the current interest from tourism stakeholders (namely the Bruce Peninsula Tourism Association and the Tobermory and District Chamber of Commerce) in using the Ferndale Information Centre for the summer of 2020.

AND THAT Council supports Option #2 contained within CS 20-13 Report with the proviso that the successes and challenges of provision of visitor services at the Ferndale Park and Information Centre by the Tobermory and District Chamber of Commerce be re-evaluated in the fall of 2020 and a report presented to Council.  Carried 

8. Manager of Community Services Report No. CS 20-14

RE: Tobermory Legion Ramp Tender – Next Steps

Mr. Deska stated that he was in contact with a local contractor who had interest in having involvement in the project as a subcontractor.

Councillor Myles recommended that the process be transparent and fair and staff re-tender the project and contact any contractors that may be interested. Mrs. Elliott said that she would provide Mr. Deska with a list of local contractors.

Deputy Mayor Myles questioned if the work needs to be completed at this time given COVID-19 concerns.

Moved by J. Mielhausen Resolution #16-12-2020 Seconded by D. Myles 

THAT Council receives Manager of Community Services Report CS 20-14 outlining the results of the tender process for the Tobermory Legion Ramp.

AND THAT Council directs that, with the assistance of the Chief Building Official, that the Manager of Community Services re-tender the Tobermory Legion Ramp project.  Carried

9. Manager of Community Services Report No. CS 20-16

RE: Update on Lion’s Head Lighthouse Restoration Efforts

Mr. Deska stated that there are concerns with the lighthouse design as the proposed location is not able to withstand the weight of the proposed design. He mentioned that they are considering using other products to lower the weight in order to maintain the proposed location. 

Councillor Myles asked Mr. Deska if he had received any feedback on this from Lion’s Head Harbour users. Mr. Deska said that users are thankful the lighthouse is being rebuilt similar to the original design and they appreciate the fast process.

Mr. Deska said that if the lighthouse has to remain in its original location, then a concrete base and wall will need to be constructed to prevent waves. He also said that the Department of Fisheries and Oceans (DFO) would be contacted for funding.

Councillor Myles requested that the public be made aware of any updates and there may be some concerns from the public. She questioned if it may be a bad investment to rebuild the lighthouse in the current location. 

Mr. Deska informed that he has yet to receive any input indicating that the lighthouse not be built with a similar design. He stated that a navigational light will need to be operating soon and the Coast Guard will place a light on a steel pole until the lighthouse is constructed. 

Mr. Deska said that he would correspond with the engineer and bring back a staff report with an update. 

Moved by L. Golden Resolution #16-13-2020 Seconded by D. Myles

THAT Council receives Manager of Community Services Report CS 20-16 as background information outlining the current status of restoration efforts for the Lion’s Head Lighthouse.

Carried

10. Manager of Community Services Report No. CS 20-17

RE: Report: Lion’s Head Harbour User Consultations

Mr. Deska explained the survey results and said that he received 60 responses. 

Councillor Myles stated that there was a positive response rate, good ideas expressed and that she can support the recommendations in principle. She requested more details and budgetary implications relating to the recommendations. 

Mr. Deska recommended that some proactive measures be put in place after hearing the concerns. 

Deputy Mayor Myles requested that Council read the engineering report from October, 2017 relating to the harbour before any further discussion takes place. She referred to quotes from the report including where it indicated that vessel sizes should be limited to the length of the fingers. Deputy Mayor Myles suggested that what is under the water be investigated and questioned when the chains were last inspected. 

Mr. Deska said that other harbours work tirelessly to accommodate their boaters and it will take creative thinking to come up with some proactive solutions. He further stated that removing the docks during the winter will prevent damage. He recommended that Council see the harbour as an asset and be willing to invest. 

Council requested more information relating to the 34-foot length rule and Councillor Myles suggested the implementation of quality visitor experience training for front-line staff.

Deputy Mayor Myles indicated that the municipal harbours offer significantly lower fees than other harbours in the area. She also mentioned that the Lion’s Head Harbour is unique in regards to protection. 

Deputy Mayor Myles questioned the costs and specifics associated with Mr. Deska’s recommendations. Mr. Deska stated that he believes the recommendations can be achieved in a cost-effective way.

Council briefly discussed the notion of leaving the docks in the water during winter months at the Lion’s Head Harbour.

Deputy Mayor Myles requested that, in any subsequent reports on this topic, Mr. Deska provide a map of the harbour for easy reference.

Moved by J. Mielhausen Resolution #16-14-2020 Seconded by M. Myles 

THAT Council endorses Manager of Community Services Report CS 20-17 outlining the results and recommendations of Lion’s Head Harbour Consultations with exception to requesting that the Manager of Community Services provide a further report on the maximum boat length policy at a future Council meeting. 

Carried

In closing, Mr. Deska advised Council that he wishes to undertake a similar consultation process for the Tobermory Harbour users. 

11. Manager of Community Services Report No. CS 20-18

RE: Toilet Trailer Cost Estimate

Councillor Myles expressed that the toilet trailer information is valuable but may not be a priority at this time. Councillor Golden was in agreement with Councillor Myles and noted that the high cost estimate is a deterring factor. 

Moved by M. Myles Resolution #16-15-2020 Seconded by L. Golden

THAT Council receives Manager of Community Services Report CS 20-18 as information on the costs of toilet trailers.

Carried

12. Deputy Clerk Report No. DC 20-08

RE: COVID-19 Updates

Deputy Clerk and Community Emergency Management Coordinator (CEMC), Cathy Addison, provided the latest update to Council on the COVID-19 pandemic including that the Ontario Government has ordered all non-essential services to close by noon on Tuesday, March 24, 2020. She also stated that she has been made aware that the public is grateful that Council made a statement earlier today asking visitors to remain home at this time.

Mrs. Addison informed that, during a conference call with the Peninsula Family Health Team doctors, they request that Council approve the use of the Rotary Hall, Lion’s Head Community Centre/Arena and Friendship Club for COVID-19 testing, if needed. 

Moved by M. Myles Resolution #16-16-2020 Seconded by J. Mielhausen

THAT Council approves a request from the Peninsula Family Health Team physicians to utilize the Rotary Hall, Lion’s Head Community Centre/Arena and Friendship Club for COVID-19 testing, if needed. 

Carried

Mrs. Addison advised that Bruce County is planning a press release at 3:00 p.m. She confirmed that the Emergency Control Group has not yet been activated as a State of Emergency has yet to be declared by Mayor McIver. Mrs. Addison provided Council with a Declaration of Emergency checklist. 

In response to an inquiry from Councillor Myles, Mrs. Addison indicated that the Clerk is the Information Officer when an emergency is declared and is responsible for communications. 

Deputy Mayor Myles suggested that municipal staff attend work on a rotating basis in order the lessen the likelihood of all staff members contracting COVID-19. 

Councillor Myles noted that it may be beneficial to investigate the use of virtual council meetings. 

Councillor Golden recommended that Council show leadership at this time and stagger the workforce and send staff home with pay. 

Mrs. Standen, Clerk, recited Section 48 of the Procedural By-law at this time.

With further discussion needed on the topic of COVID-19, Mayor McIver called a Special Council Meeting for Wednesday, March 25, 2020 at 9:00 a.m. and asked for staff to prepare a brief report with staffing and business continuity options. 

Moved by J. Mielhausen Resolution #16-17-2020 Seconded by M. Myles 

THAT Council receives Deputy Clerk Report DC 20-08 as information with respect to the COVID-19 Updates.

Carried

13. Deputy Clerk Report No. DC 20-09

RE: Self-Screening Assessment Tool and Compensation Staff Policy for Covid-19

Considerable discussion ensued and Council recommended the report be deferred to the Special Council Meeting on Wednesday, March 25, 2020. 

Council was in agreement that if staff are faced with a staggered work plan then regular pay will be distributed.

Moved by M. Myles Resolution #16-18-2020 Seconded by J. Mielhausen 

THAT Council defers Deputy Clerk Report DC 20-09 (Self-Screening Assessment Tool and Compensation Staff Policy for COVID-19).

Deferred 

14. Clerks Department Report No. C 20-15

RE: Delegation of Authority

Moved by L. Golden Resolution #16-19-2020 Seconded by M. Myles 

THAT Council approves authorizing delegation of authority to the Mayor and Clerk for certain acts during uncertain times as outlined under the Comment section of Clerk Report C 20-15;

AND THAT Council, due to the time sensitive nature of this matter, authorizes By-law No. 2020-20, being a by-law to delegate authority to the Mayor and Clerk for certain acts during uncertain times, to be presented for consideration of passage at today’s regular Council meeting (March 23, 2020).

Carried

15. Clerks Department Report No. C 20-16

RE: Annual Recognition Day Official Ceremony (presentations) scheduled for Monday, April 27, 2020 at regular Council Meeting

Moved by D. Myles Resolution #16-20-2020 Seconded by M. Myles 

THAT Council endorses the cancellation of the Official Ceremony for the presentation of the 2020 Recognition Day awards to the dedicated and committed volunteers within the community due to the uncertain times presently facing us;

AND THAT Council will ensure that the award documents are forwarded to each individual intended to be recognized in 2020. 

Carried

16. Clerks Department Report No. C 20-17

RE: Suspension of Ad Hoc Committee Meetings

Moved by J. Mielhausen Resolution #16-21-2020 Seconded by L. Golden

THAT Council, concerned for the community’s safety and well-being, approves the suspension of all Ad Hoc Committee meetings in light of the current COVID-19 pandemic;

AND THAT the recruitment process for the Climate Action Committee as approved by Council at its regular meeting on March 2, 2020 proceed accordingly.

Carried 

Councillor Mielhausen declared a conflict of interest with respect to Item 17 “as I am the owner of the land that is being severed”. He did not participate in this portion of the meeting. 

17. Clerks Department Report No. C 20-18

RE: Owner: James Mielhausen

Applicant: Dan Carey

Agent: Jason McNamara 

File No.: B-108-19.62 (Consent)

Related File Nos.: Z-66-19.62 (Zoning)

NBP OPA-14-19.62 (Local Official Plan Amendment)

Part Lot 25, Concession 2, (Eastnor) 

County Road 9

Assessment Roll No. 4109 620 007 00501

Moved by D. Myles Resolution #16-22-2020 Seconded by L. Golden

THAT Council directs staff to submit to the County of Bruce Planning and Economic Development Department, the Municipality’s position of no objection to a severance submitted by the agent, Jason McNamara, on behalf of the applicant, Dan Carey, and the owner, James Mielhausen, for property legally described as Part Lot 25, Concession 2, (Eastnor) and located on County Road 9, Municipality of Northern Bruce Peninsula. It is the intention of the application to sever 2 hectare (approximate) in the Hamlet of Ferndale to be used for indoor and outdoor storage and the 31 hectare (approximate) retained lot would continue to be used for agriculture. A Local Official Plan is proposed to add Space Extensive Commercial and Light Industrial uses to the existing Highway Commercial uses (severed parcel) while the retained portion will be designated as Rural and Natural Area. A Zoning By-law Amendment is requested to rezone the property to C2 Hamlet Commercial (several parcel) and RU2 (retained parcel). 

THAT Council approves the imposition of conditions of granting of consent as follows:

1. THAT, pursuant to Section 53(42) of The Planning Act, the Certificate of Consent be affixed to the deed within one (1) year of the giving of the Notice of Decision. [NOTE: Section 53(43) of The Planning Act, 1990, as amended, requires that the transaction approved by this consent must be carried out within two (2) years of the issuance of the certificate–ie. stamping of the deed].

2. THAT the applicant pays the applicable County of Bruce consent certification fee at the time of certification of the deeds. 

3. THAT a reference plan be completed and a copy filed with the Municipal Clerk, the Registrar and two (2) copies filed with the Approval Authority for the County of Bruce. 

4. THAT the owners provide an accredited appraisal of the subject lands to the Municipality. Said accredited appraisal shall be the basis of the 2% cash in lieu of parkland contribution to the Municipality.

5. THAT the Municipal Clerk provides written confirmation to the Approval Authority that Zoning Amendment, under Bruce County File. No. Z-66-19.62, is in force and effect pursuant to the provisions of the Planning Act, 1990, as amended.

6. THAT the County of Bruce provides written confirmation to the Approval 

Authority that Northern Bruce Peninsula Local Official Plan Amendment No. 14 is in force and effect pursuant to the provisions of the Planning Act, 1990, as amended.

7. THAT the Municipality provides written confirmation to the Approval Authority that the Municipal conditions as imposed herein have been fulfilled.

Carried

Councillor Mielhausen resumed participation in the meeting at this time. 

18. Resolution- Municipality of Callander

RE: COVID-19

Moved by L. Golden Resolution #16-23-2020 Seconded by D. Myles 

THAT Council receives the attached resolution, as information.

Carried

19. Resolution- Grey County

RE: Supporting 100% Canadian Wines Excise Exemption

Moved by J. Mielhausen Resolution #16-24-2020 Seconded by M. Myles 

THAT Council supports Resolution# CW 60-20 from the County of Grey in regards to supporting 100% Canadian wines excise exemption.

Carried

20. Resolution- Township of Tyendinaga

RE: Coastal Gas Link Project

Moved by L. Golden Resolution #16-25-2020 Seconded by J. Mielhausen 

THAT Council receives the attached resolution, as information.

Carried

21. Resolution- Town of Hanover

RE: SMART Resolution Service Amalgamation

Moved by J. Mielhausen Resolution #16-26-2020 Seconded by M. Myles 

THAT Council receives the attached resolution, as information.

Carried 

OTHER BUSINESS

Mr. Deska provided an update on the Lion’s Head Campground. He said that he reached out to an electrician regarding eliminating servicing from the areas most affected by high water in the campground. Mr. Deska stated that this work would require about two weeks to complete but would not address the problem of aluminum wiring underground. He mentioned that there is also the risk that the Electrical Safety Authority may view the situation and require that the whole campground be addressed which would accompany a significantly larger cost. Mr. Deska recommended that the opening of the campground and harbours be delayed until June 1, 2020 due to COVID-19 and the above concerns with the campground. 

Mr. Deska informed that he would prepare a report regarding delaying the opening of the Lion’s Head Campground and the Lion’s Head and Tobermory Harbour until June 1, 2020 to be presented at the Wednesday, March 25, 2020 Special Council Meeting.

Councillor Golden presented the following Notice of Motion regarding employment insurance benefits:

Moved by L. Golden Resolution #16-27-2020 Seconded by D. Myles

THAT the Municipality of Northern Bruce Peninsula supports any efforts to streamline the extension of Employment Insurance Benefits to those who are currently receiving benefits and will be affected by the delay of the tourism season due to the COVID-19 pandemic;

AND THAT, while we appreciate that there are provisions in the Employment Insurance policies due to COVID-19 and in light of the increased volume of applications to this agency, the Council of the Corporation of the Municipality of Northern Bruce Peninsula feels it would be prudent to continue benefits to those who would otherwise be at the end of their claim until such time as they are recalled to their employment;

AND THAT this continuity would ensure continued income and lessen anxiety in our community which is heavily dependent on the tourism industry;

AND THAT this Council resolution is expressed to The Honourable Bill Morneau, Minister of Finance, The Honourable Carla Qualtrough, Minister of Employment, Workforce Development and Disability Inclusion, Alex Ruff, MP-Bruce-Grey-Owen Sound, and Bill Walker, MPP-Bruce-Grey-Owen Sound. Carried 

Councillor Golden informed Council that last week approximately 500,000 people filed for employment insurance compared to 27,000 at the same time in 2019. Councillor Myles suggested that Mr. Deska research the economic impacts of COVID-19 on the community.

Councillor Myles shared a notice from the Tobermory Chamber of Commerce in regards to COVID-19 asking tourists to postpone any unessential travel at this time.

CORRESPONDENCE

1. Jennifer Miltenburg- Please join us for Taking Action for Places of Faith in Rural Ontario- April 24, 2020- 9 30am-3 30pm- noted and filed 

2. M. G. Lovering- proposal to add new regulations to Short Term Accommodations- staff to acknowledge 

3. John Haselmayer, Parks Canada- partial barricade and signage on Emmett Lake Road- Mr. Cameron read aloud an email from Mr. Haselmayer requesting that the Municipality approve barricades on Emmett Lake Road and Chi Sin Tub Dik Road and signage at other access points. 

Moved by L. Golden Resolution #16-28-2020 Seconded by M. Myles 

THAT Council delegates authority during the COVID-19 crisis to the Public Works Manager, Troy Cameron, to address requests from Parks Canada relating to Municipal road allowances and the placement of signage and barricades. 

Carried 

4. Tobermory and District Chamber of Commerce- feedback and suggestions for paid Parking- refer to By-law for a more comprehensive overview of paid parking at the end of the 2020 season

5. County of Bruce- Community Open Houses- Cultural Action Plan and Archaeological Management Plan- noted and filed 

6. Public Health Grey Bruce Media Release- Preventing the spread of COVID-19 in Grey Bruce- noted and filed

7. Public Health Grey Bruce- Media Release- COVID-19 Preparedness- noted and filed

8. RTO7’s Coronavirus Update and Resources- noted and filed

9. Statement from MP Alex Ruff- COVID-19- noted and filed

10. Ontario Human Rights Commission- policy statement on the COVID-19 pandemic- noted and filed

11. AMO Communications- Queen’s Park Update- Much Activity and New Legislation of Municipal Interest- noted and filed

12. Ministry of Transportation, Vijay Thanigasalam, Parliamentary Assistant- thank you and your delegation for meeting with me at the 2020 ROMA Annual Conference- noted and filed

13. News Release- MPP Walker announces Municipal Modernization Program funding for projects in Bruce Grey Owen Sound- Mrs. Shearer is looking after this project and an RFP will be prepared 

14. Bruce County Media Release- Bruce County’s Spruce the Bruce Program Accepting Applications- refer to Tobermory Chamber of Commerce and Lion’s Head Promotions Group

15. Bruce County Media Release- Admissions to Begin March 13 at Brucelea Haven Long-Term Care Home- noted and filed

16. Bruce County Media Release- Bruce County Names Sandra Datars Bere as Chief Administrative Officer- noted and filed

17. Public Health Grey Bruce- Media Release- Report Bad Drugs to 211- noted and filed

18. Minister of Municipal Affairs and Housing- government introduced the Protecting Tenants and Strengthening Community Housing Act- noted and filed

19. AMO Communications- Ontario’s Flooding Strategy Released- noted and filed

20. Resolution- Town of Kirkland Lake- support of Bill 156- noted and filed

21. Resolution- Township of Puslinch- Bill 132- noted and filed

22. Multi-Municipal Wind Turbine Working Group- Agenda- March 12, 2020- noted and filed

23. Multi-Municipal Wind Turbine Working Group- Statement of Operations as of December 21, 2018- Council discussed the relevance of the committee 

Moved by D. Myles Resolution #16-29-2020 Seconded by L. Golden 

THAT the correspondence items 1-2 and 4-23 be received for information as printed and circulated. Carried

READING OF BY-LAWS

Moved by D. Myles Resolution #16-30-2020 Seconded by M. Myles 

THAT the following listed by-laws be given 1st, 2nd and 3rd reading and enacted:

2020-16 BEING A BY-LAW TO REGULATE PAID PARKING AND CONTROL TRAFFIC AND MORE PARTICULARLY THE PARKING, STOPPING OR STANDING OF VEHICLES AND THE USE OF MUNICIPAL PARKING LOTS WITHIN THE MUNICIPALITY OF NORTHERN BRUCE PENINSULA

2020-26 BEING A BY-LAW TO PROHIBIT THE FEEDING OF WATERFOWL WITHIN THE MUNICIPALITY OF NORTHERN BRUCE PENINSULA

2020-27 BEING A BY-LAW TO AUTHORIZE THE MAYOR AND CLERK TO EXECUTE AN AGREEMENT BETWEEN PARKS CANADA AND THE MUNICIPALITY OF NORTHERN BRUCE PENINSULA AS IT RELATES TO THE USE AND OCCUPATION OF MUNICIPAL RIGHTS-OF-WAY

2020-38 BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF NORTHERN BRUCE PENINSULA HELD MONDAY, MARCH 23, 2020

2020-40 BEING A BY-LAW TO DELEGATE AUTHORITY TO THE MAYOR AND CLERK FOR CERTAIN ACTS DURING UNCERTAIN TIMES AT THE CORPORATION OF THE MUNICIPALITY OF NORTHERN BRUCE PENINSULA

Carried

Moved by J. Mielhausen Resolution #16-31-2020 Seconded by M. Myles

THAT the following listed by-law be given 1st, 2nd and 3rd reading and enacted:

2020-41 BEING A BY-LAW TO ADOPT A SELF-SCREENING ASSESSMENT TOOL AND STAFF COMPENSATION POLICY FOR COVID-19 FOR THE MUNICIPALITY OF NORTHERN BRUCE PENINSULA

Deferred

CLOSED SESSION

Mayor McIver advised that Council was moving into Closed Session at 3:57 p.m. for the following reasons: b) personal matters about an identifiable individual including Municipal or local board members and d) labour relations or employee negotiations (Clerk recruitment process) (Union Collective Agreement).

Councillor Golden declared a conflict of interest in respect to Closed Session as “my husband is an OPSEU member/employee of the Municipality”. 

Deputy Mayor Myles declared a conflict of interest in respect to Closed Session as “husband is a union member”. 

Moved by J. Mielhausen Resolution #16-32-2020 Seconded by M. Myles

THAT Council move into closed meeting pursuant to Section 239 of The Municipal Act, 2001, as amended, for the following reasons: b) personal matters about an identifiable individual including Municipal or local board members and d) labour relations or employee negotiations (Clerk recruitment process) (Union Collective Agreement).

Carried 

RECONVENE FROM “CLOSED SESSION” TO RESUME COUNCIL MEETING

RECONVENE FROM “CLOSED SESSION” TO RESUME COUNCIL MEETING

Deputy Mayor Myles resumed her place in the meeting at this time.

Moved by J. Mielhausen Resolution #16-33-2020 Seconded by M. Myles

THAT Council reconvenes from Closed Session and resumes the Council meeting at 4:14 p.m.

Carried 

The following resolution was then presented:

Moved by M. Myles Resolution #16-34-2020 Seconded by J. Mielhausen

THAT Council accepts the Memorandum of Settlement prepared by the Provincial Conciliator and agreed to by the Negotiation Team for OPSEU and Management.

Carried

Further, Council instructed that the Clerk recruitment process report be referred to the next regular Council meeting, in open session, on Tuesday, April 14, 2020. 

ADJOURNMENT 

Moved by L. Golden Resolution #16-35-2020 Seconded by D. Myles 

THAT the meeting adjourns at 4:19 p.m.

Carried