Members Present: Mayor – Milt McIver, Deputy Mayor – Debbie Myles, Councillor – Laurie (Smokey) Golden, Councillor – James Mielhausen, Councillor – Megan Myles
Staff Present: Chief Administrative Officer – Peggy Van Mierlo-West, Clerk – Cathy Addison, Committee/Licensing Coordinator – Lindsay Forbes, Treasurer – Teresa Shearer, Public Works Manager – Troy Cameron, GIS/IT Coordinator – Kara Smith, Chief Building Official – Wendy Elliott
Others Present: Traci Smith, Incorporated Partner of BDO (Zoom), Genevieve Scott, Cuesta Planning Consultant
Note: Members of Council and staff were present in the Municipal Office Council Chamber and the meeting was held via zoom, an electronic platform, for members of the public to attend.
Call to Order and Disclosure of Pecuniary Interest and the General Nature Thereof
Mayor McIver called the meeting to order at 1:00 p.m. and Council members were reminded to disclose any pecuniary interest and the general nature thereof that may arise during the meeting.
Approval of the Agenda
#15-01-2022
Moved by Deputy Mayor Debbie Myles, Seconded by Councillor Laurie (Smokey) Golden
That the content of the agenda be approved as presented.
Carried
Adoption of the Minutes
Re: Special Council Meeting No. 22-13 and Council Meeting No. 22-14, May 9, 2022
#15-02-2022
Moved by Councillor James Mielhausen, Seconded by Councillor Megan Myles
That the minutes of Special Council Meeting No. 22-13 and Council Meeting No. 22-14, May 9, 2022 be approved as printed and circulated.
Carried
Public Meeting
Public Meeting Notice for Disposal of a Small Portion of Unopened Road Allowance to Correct an Encroachment Issue
NBPSL #01-22
Part Lot 44, Concession 5, WBR, Part of Part 9, Plan 3R-580 (St. Edmunds)
Municipality of Northern Bruce Peninsula PIN 33105-0162 (LT)
Clerk, Cathy Addison, provided Council with an overview of the proposed disposal of a small portion of unopened road allowance to correct an encroachment issue for Part Lot 44, Concession 5, WBR, Part of Part 9, Plan 3R-580 (St. Edmunds). She further stated the unopened road allowance in question was not an original road allowance.
Discussion ensued regarding the status of the application. Clerk, Cathy Addison, informed Council that no written comments were received prior to the May 13, 2022 deadline regarding the public meeting. She further stated that a survey on the property remains outstanding, however an appraisal of the property has been completed.
It was noted that Agenda Item # 11: Clerk Report No. 22-24 Re: Declaring Surplus land for an Unopened Road Allowance to correct an Encroachment issue for property known as, Bob’s Harbour a portion of road allowance; Part of Lot 44, Concession 5 WBR, Part of Part 9, Plan 3R-580 (St. Edmunds) – Municipality of Northern Bruce Peninsula, addresses the topic in question.
Mayor McIver opened the meeting to questions from the public at this time.
No public comments were received.
Mayor McIver closed this portion of the public meeting.
Delegation
Traci Smith, BDO LLP
Re: Audit Final Report to Council
BDO LLP Incorporated Partner, Traci Smith appeared via Zoom to present the 2021 Final Audit Report to members of Council.
Traci Smith provided a brief overview of the Executive Summary contained within the 2021 Final Audit Report. It was noted that all draft financial statements were approved by Council prior to being submitted to BDO.
Following the overview of the Executive Summary, Traci Smith disclosed information pertaining to the Auditors Report. The following points were noted within the Auditors Report:
· As of December 31, 2021, the Municipality of Northern Bruce Peninsula had no significant capital commitments
· BDO LLP did not find any deficiencies in the design and implementation of the internal controls tested during the audit
· BDO LLP did not identify any unadjusted differences or disclosures omissions throughout the audit
· BDO LLP reported a very clean audit
A brief overview of the Statement of Financial Position was provided to Council. Discussion surrounding the following categories were noted:
· Reserves
· Accounts Payable
· Deferred Revenue
· Financial Assets and Non-Financial Assets
· Statement of Operations
· User Fees
· Donations
· Operating Expenses
· Annual Surplus
It was noted that the increase in net financial assets was attributed to capital expenses utilizing less funds than budgeted, creating an operating surplus.
Terri Smith stated that the Municipality of Northern Bruce Peninsula is currently in a strong financial position.
It was noted that an operating surplus of $447,000 was transferred to Capital Reserves in compliance with Operating By-law 2002-04.
At this time, Terri Smith, opened the floor to questions.
Councillor Myles inquired regarding the differences reserves and reserve funds. Traci Smith responded and indicated that there are no differences between reserves and discretionary reserve funds. However, discretionary reserve funds must be kept in a separate bank account from the reserves and are not shown on the Statement of Financial Position
Councillor Golden inquired with regards to the operation of school boards within the County of Bruce. It was noted that the Municipality of Northern Bruce Peninsula remits approximately $10,000,000 in tax dollars, with approximately $2,700,00 going to the school board and the remaining funds being remitted to Bruce County.
Traci Smith responded and stated that the remittance of $10,000,000 in tax dollars is not shown as income on any of the financial statements and is not considered taxation revenue, as the amount is not utilized by the Municipality. She further noted that the amount remitted is a standard percentage for a Municipality of our size and population.
Councillor Golden congratulated the Treasury Department for their efforts throughout 2021.
Mayor McIver thanked Traci Smith for her delegation to Council and the entire staff that was involved with the audit process.
Consideration of Agenda Items
1. Public Works Manager Report No. PW 22-24
Re: Request for Ditch Cleanout– Part Lot 31 and 32 Concession 3 EBR (Eastnor)
#15-03-2022
Moved by Councillor James Mielhausen, Seconded by Councillor Laurie (Smokey) Golden
THAT Council receives Public Works Department Report PW 22-24, Request for Ditch Cleanout – Part Lot 31 and 32 Concession 3 EBR in the former Township of Eastnor;
AND THAT Council approves the request for the clean out of the ditch on the north side of Everatt Sideroad on the south side of the lands legally described as Part Lot 31 and 32 Concession 3 EBR (East of The Bury Road) in the former Township of Eastnor.
Carried
2. Public Works Manager Report No. PW 22-25
Re: Request for Ditch Cleanout– Lot 16 Concession 3 WBR (Eastnor)
#15-04-2022
Moved by Deputy Mayor Debbie Myles, Seconded by Councillor Megan Myles
THAT Council receives Public Works Department Report PW 22-25, Request for Ditch Cleanout – Lot 16 Concession 3 WBR (West of The Bury Road) in the former Township of Eastnor;
AND THAT Council approves the request for the cleanout of a section of the ditch on the north side of Little Pike Bay Road between the West Road and Shaw Road.
Carried
3. Chief Building Official Report No. BD 22-09
Re: Partial No Demand for Services Site Plan Control Agreement
Owner: Eva May Graham-Chernovsky
Plan 630 Lot 13, 117 Old Woman’s River Road
Assessment Roll No. 4109-620-003-12100-0000
Property Identifier Number (PIN): 33116-0253 (LT)
#15-05-2022
Moved by Councillor Laurie (Smokey) Golden, Seconded by Councillor James Mielhausen
That Council approves the negotiation and registration of a Partial No Demand for Services Site Plan Control Agreement requested by Eva May Graham-Chernovsky, owner of the property legally described as Plan 630 Lot 13 and located at 117 Old Woman’s River Road, Municipality of Northern Bruce Peninsula.
Carried
4. Chief Building Official Report No. BD 22-10
Re: Lift Holding (H) Zone
Owner: Eva May Graham-Chernovsky
Plan 630 Lot 13, 117 Old Woman’s River Road
Assessment Roll No. 4109-620-003-12100-0000
#15-06-2022
Moved by Councillor Megan Myles, Seconded by Deputy Mayor Debbie Myles
That Council supports the removal of the Holding “H” zone requested by Eva May Graham-Chernovsky of the property legally described as Plan 630 Lot 13; 117 Old Woman’s River Road, Municipality of Northern Bruce Peninsula; and
That Council will consider approving the passage of By-law No. 2022-33, being a by-law to lift the Holding “H” zone, at its regular Council meeting on Tuesday, May 24, 2022.
Carried
5. Chief Building Official Report No. BD 22-11
Re: Lift Holding (H) Zone
Owners: Daniel Ross Bryans and Heather Gillian Bryans
D6 Unit 50, 57 Main Street
Assessment Roll No. 4109-640-001-17800-0000
#15-07-2022
Moved by Councillor Laurie (Smokey) Golden, Seconded by Councillor James Mielhausen
That Council supports the removal of the Holding “H” zone requested by Daniel Ross Bryans and Heather Gillian Bryans of the property legally described as D6 Unit 50; 57 Main Street, Municipality of Northern Bruce Peninsula;
And That Council will consider approving the passage of By-law No. 2022-50, being a by-law to lift the Holding “H” zone, at its regular Council meeting on Monday June 13, 2022.
Carried
6. Chief Building Official Report No. BD 22-12
Re: Trailer Agreement
Applicant/Owner (s): Paul William Bartley
Lindsay Con 8 EBR Pt Lot 40 RP 3R9844 Part 2 (former Lindsay)
136 Lindsay Road 40, Municipality of Northern Bruce Peninsula, County of Bruce
Assessment Roll No. 41 09 660 004 03874 0000
#15-08-2022
Moved by Councillor Megan Myles, Seconded by Councillor James Mielhausen
That Council recommends approval of the Trailer Agreement requested by the property owners, namely Paul William Bartley for the property legally described as Lindsay Con 8 WBR Pt Lot 40 RP 3R9844 Part 2 (former Lindsay); 136 Lindsay Road 40 (Assessment Roll No. 41 09 660 004 03874 0000) Municipality of Northern Bruce Peninsula.
And that the owner acknowledges that the building being constructed will be substantially completed and ready for occupancy within one (1) year from date of signing of the Trailer Agreement.
Carried
7. Chief Building Official Report No. BD 22-13
Re: Zoning By-law Housekeeping Amendments
Agenda Item #7: Chief Building Official Report No. BD 22-13 Re: Zoning By-law Housekeeping Amendments, was dealt with later in the meeting to accommodate the attendance of Cuesta Planning Consultant, Genevieve Scott at 2:00 p.m., today.
Upon the arrival of Cuesta Planning Consultant, Genevieve Scott, Council returned to Agenda Item #7:Chief Building Official Report No. BD 22-13 Re: Zoning By-law Housekeeping Amendments.
Cuesta Planning Consultant, Genevieve Scott, provided Council with an overview of the Comprehensive Zoning By-law 2002-54 Housekeeping Update Report, that was included within Chief Building Official Report No. BD 22-13.
Genevieve Scott informed Council that the report provides information and some recommendations with respect to the following matters: Boathouses, Docks, Food Trucks, Mini Storage, Shipping Containers, Additional Dwelling Units including Garden Suites, Tiny Homes, and Permitted Use Guidelines in Agricultural Areas. She further stated that the report includes new definitions for “Columbarium” and “Short Term Accommodation” and updated provisions for the following uses: “Private Guest Cabin”; “Tourism Cottage; “Tents, Trailers and Recreational Vehicles”; “Farmers Market” and “Lighting”.
The following comments were received by Council during the overview;
· Recommended to state that Boathouses may not be utilized within the Municipality as a secondary dwelling unit and that the structure may not accommodate any living space
· It was noted that any docks in physical contact with 15 square metres of Crown owned lands require a work permit from the Ministry of Northern Development, Mines, Natural Resources, and Forestry (MNRF)
· It was noted that any properties within Fathom Five National Marine Park must receive a permit prior to the installation of a dock
· Recommended to require dock permits within the Municipality, to address issues of encroachment on shore road allowances and shoreline development
· Recommended to incorporate the proposed implementation of permit limits for food trucks and zoning/ facility requirements for the establishment of food trucks within Zoning By-law Housekeeping Amendments
· Recommended to reevaluate the permitted zones for shipping containers
· Recommended to review the proposed utilization, maximum permitted number, and proposed property size requirements for shipping containers
· It was noted that stacking shipping containers will not be permitted
· It was noted that the zoning for Additional Dwelling Units should be revised
· Recommended to review the locational requirements within Agricultural and Rural zones in consideration of the Official Plan Amendments
· It was noted that Tiny Homes should comply with zoning provisions for Additional Dwelling Units.
· Recommended to solely permit a water closet and a sink within Private Guest Cabins
· Revisions required regarding the number of Tourist Cottage Rental buildings permitted per establishment in consideration with acreage
· Recommended to include provisions on the location of tents, trailers and recreational vehicles
· It was noted that Farmers Market booths are not permitted within 3 metres of any lot line
Ms. Scott will consider today’s comments from Council and incorporate them into the report that will be presented at the June 13, 2022 Council meeting.
Mayor McIver thanked Ms. Scott for the information provided to Council today. He further stated that Council looks forward to further discussion at the June 13, 2022 Council meeting.
At this time, Mayor McIver returned to Agenda Item #19: Re Chief Administrative Officer Report No. 22-23 Re: Updated Hours of Work Policy.
#15-09-2022
That Council receives Building Department Report BD 22-13 regarding the Zoning By-law Housekeeping Amendments, as information and discussion purposes; and
That Council direct staff to issue notice of a public meeting in accordance with the requirements of the Planning Act for the proposed Housekeeping Zoning By-law Amendment.
Carried
8. Community Services Manager Report No. CS 22-08
Re: Lion’s Head Classical Music Series
It was noted that staff is in full support of the Lion’s Head Classical Music Series.
Discussion ensued regarding the proposed inclusion of a barge for performers to utilize during the 2022 Lion’s Head Classical Music Series.
CAO, Peggy Van Mierlo-West, indicated that staff would like the Lion’s Head Classical Music Series to take place on land this year, as the rental of a barge would be cost prohibitive to the event. It was noted that funding opportunities should be researched to have the event take place on a barge in corresponding years.
Council directed staff to report back regarding the proposed utilization of Lion’s Head Marina docks for performers during the event, as well as the proposed purchase of a barge for Municipal use.
#15-10-2022
Moved by Councillor Megan Myles, Seconded by Councillor James Mielhausen
THAT Council receives Manager of Community Services report CS 22-08 Lion’s Head Classical Music Series, AND
THAT Council provides the staff support and funding as outlined in the Comments section below, AND
THAT Council defer decision on providing a barge stage pending further thought and consideration to the investment.
Carried
9. Treasurer Report No. TR 22-11
Re: Approval of 2021 Audited Financial Statements
#15-11-2022
Moved by Deputy Mayor Debbie Myles, Seconded by Councillor Laurie (Smokey) Golden
That Council received Treasurer’s Report TR22-11 as information regarding the 2021 financial statements; and
That Council approves the 2021 Draft Audited Financial Statements as prepared and presented by BDO Canada LLP at the Regular Meeting of May 24, 2022.
Carried
10. Clerk Report No. C 22-23
Re: Owner: Shirley Johnstone
File No: B-2022-031 (Consent)
Legal Description: Concession 1 EBR Part Lot 8 and Concession 2 EBR
Lot 8 (former St. Edmunds) Municipality of Northern Bruce Peninsula
Roll Number: 410968000610000 and 410968000601000
Clarification was provided by Clerk, Cathy Addison, regarding the Site Plan map located on page 9 of Clerk Report No. C 22-23.
#15-12-2022
Moved by Councillor James Mielhausen, Seconded by Councillor Megan Myles
That Council directs staff to submit to the County of Bruce Planning and Economic Development Department, the Municipality’s position of no objection to a severance submitted by the owner, Shirley Johnstone for the property known as, Concession 1 EBR Part Lot 8 and Concession 2 EBR, Lot 8 (former St Edmunds Township) Municipality of Northern Bruce Peninsula; and
That Council approves the imposition of conditions of granting of consent as follows:
1. That the owner enter into an Agreement with the Municipality, if deemed necessary by the Municipality of Northern Bruce Peninsula, to satisfy all the requirements, financial or otherwise of the Municipality, which may include, but shall not be limited to, the provision of parkland (or cash-in-lieu of land), roads, installation of services, facilities, drainage and the timing and payment of a development charge.
2. That a Reference Plan (survey that is registered) be completed and a copy filed with the Municipal Clerk and a digital copy and hard copy be filed with the Approval Authority, or an exemption from the Reference Plan be received from the Approval Authority.
3. That the Municipality provide written confirmation to the Approval Authority that the municipal conditions as imposed herein have been fulfilled.
4. That, pursuant to Section 53(42) of the Planning Act, the ‘Certificate of Consent’ be affixed to the deed within two years of the giving of the Notice of Decision. (Note: Section 53(43) of the Planning Act requires that the transaction approved by this consent must be carried out within two years of the issuance of the certificate (i.e., Stamping of the deed)).
5. That the applicant pays the applicable County of Bruce consent certification fee at the time of certification of the deeds.
6. That the application is for a lot addition only; and, that the lands to be severed be merged under the same ownership as the abutting lands (ST EDMUNDS CON 1 EBR PT LOT;8), as shown on the attached Schedule and that Subsection (3) or (5) of Section 50 of the Planning Act, apply to any subsequent conveyance.
a. A copy of the Registered Deed to the abutting lands (ST EDMUNDS CON 1 EBR PT LOT;8) shall be filed with the Approval Authority for the County of Bruce; and
b. The lawyer shall provide an undertaking to consolidate the pins for the property upon registration of the consent.
Carried
11. Clerk Report No. 22-24
Re: Declaring Surplus land for an Unopened Road Allowance to correct an Encroachment issue
for property known as, Bob’s Harbour a portion of road allowance; Part of Lot 44, Concession 5 WBR, Part of Part 9, Plan 3R-580 (St. Edmunds) – Municipality of Northern Bruce Peninsula.
#15-13-2022
Moved by Councillor Laurie (Smokey) Golden, Seconded by Deputy Mayor Debbie Myles
That the Municipality of Northern Bruce Peninsula receive Clerk’s report C 22-24 with regards to declaring surplus land for a portion of the unopened road allowance to correct an encroachment issue, for property known as, Bob’s Harbour Road Unopened Road allowance; Part of Lot 44, Concession 5 WBR, Part of Part 9, Plan 3R-580 (St. Edmunds) Municipality of Northern Bruce Peninsula;
And further that the Mayor and Clerk be authorized to execute all ancillary documents pertaining to the sale and closing up of the specific portion of unopened road allowance.
Carried
12. Clerk Report No. 22-25
Re: Transfer of Ownership of the area known as the Whiskey Harbour “Rocks” to the Municipality of Northern Bruce Peninsula
#15-14-2022
Moved by Councillor James Mielhausen, Seconded by Councillor Megan Myles
That Council receive Clerk’s report C 22-25 with regards to transferring ownership of the area known as the Whiskey Harbour “Rocks” to the Municipality: and
That Council direct Municipal staff to have the Municipal Solicitor to transfer title of the lands known as, Part of Lots 28 and 29, Plan 44 being Part 1, 3R10830 Municipality of Northern Bruce Peninsula (former Eastnor) from the Whiskey Harbour Recreation Association to the Municipality of Northern Bruce Peninsula; and
That the said land remains a public recreation property in perpetuity.
Carried
13. Clerk Report No. 22-26
Re: Encroachment Agreement – Michael John McDonald and Laura Burnett, to address water lines running under the unopened road allowance
known as Part 38 on Plan RP 3R143, Part 61 (known as Georgian Drive) and lane access on Part 12 on Plan RP 3R143 and hydro line access on unopened road allowance known as Part 38 and will connect on the Georgian Drive.
Clarification was provided by Public Works Manager, Troy Cameron, regarding the property owners inability to have a well dug on the property. He further stated that there are several existing above ground waterlines, as water is difficult to obtain for most dwellings in the surrounding area.
#15-15-2022
Moved by Councillor Laurie (Smokey) Golden, Seconded by Deputy Mayor Debbie Myles
That Council considers entering into an Encroachment Agreement with Michael John McDonald and Laura Burnett as it relates to the encroachment of water and hydro lines running under a unopened road allowance, under Georgian Drive and along Part 12 right of way to Georgian Bay at the properties known as Part 38 on Plan RP 3R143, Part 61 (known as Georgian Drive) and lane access on Part 12 on Plan RP 3R143; Municipality of Northern Bruce Peninsula (former Eastnor Township); and
That the property owners shall be responsible for all costs relating to the preparation and execution of the Agreement including, survey, registration and like costs that may result during the process; and
That Council recommends that By-law No. 2022-49, to authorize an encroachment agreement with Michael John McDonald and Laura Burnett, as presented, be adopted at the June 13, 2022, Council meeting.
Carried
14. Clerk Report No. 22-27
Re: Bill 109 – Delegation of Authority Over Site Plan Control By-law
Clarification was provided by Clerk, Cathy Addison, regarding Council’s role in Site Plan Control Agreements in consideration of Bill 109 – Delegation of Authority Over Site Plan Control By-law.
#15-16-2022
Moved by Councillor Megan Myles, Seconded by Councillor Laurie (Smokey) Golden
That Council receives Clerk Report C 22-27 with regards to Bill 109 and Delegation of Authority Over Site Plan Control Agreements and By-law, as information;
And That Council considers of passage of By-law No. 2022-43 being By-Law to Delegate Authority for the Processing of Site Plan Control Applications and for the Approval and Execution of Site Plan Control Agreements in the Municipality of Northern Bruce Peninsula, at the regular Council meeting on Monday, June 13, 2022.
Carried
15. Clerk Report No. 22-28
Re: Fees and Charges By-law No. 2022-46 – Proposed Amendments and/or Additions
#15-17-2022
Moved by Councillor James Mielhausen, Seconded by Councillor Megan Myles
That Council holds a Public Meeting on Monday, June 13, 2022, at 1:00 p.m. with respect to the proposed amendments and/or additions to the Municipality’s Fees and Charges By-law; and
That following discussions and review, Council considers passage of the enacting By-law No. 2022-46 at its regular meeting on Monday, June 27th, 2022.
Carried
16. Clerk Report No. 22-29
Re: Appoint a Chief Building Official and Deputy Chief Building Official/Building Inspector
Chief Building Official, Wendy Elliott, informed Council that RSM Building Consultants remain available to the Municipality as Building Inspectors.
It was noted that RSM Building Consultants are experiencing staff shortages and have not been able to assist the Municipality of Northern Bruce Peninsula with building inspections as of late.
#15-18-2022
Moved by Councillor Laurie (Smokey) Golden, Seconded by Deputy Mayor Debbie Myles
That Council approves the appointment of a Chief Building Official and Deputy Chief Building Official/Building Inspector for the Municipality of Northern Bruce Peninsula as follows:
Chief Building Official Wendy Elliott, Deputy Chief Building Official/Building Inspector Emily McDougall, Don Tedford, and Richard A. Carefoot; and Gerald Moore, Rick Block, Mike McKean, John Drahorat, Grant Schwartzentruber and John Rennick (RSM Building Consultants) are hereby appointed as Building Inspectors for the Municipality of Northern Bruce Peninsula; and
That Council will consider appointing the said individuals as Chief Building Official and Deputy Chief Building Official/Building Inspectors and, due to the time sensitive nature of the matter, consider the passage of By-law No. 2022-48 at today’s meeting.
Carried
17. Clerk Report No. C 22-30
Re: Restricted Acts of Council (Lame Duck Periods)
#15-19-2022
Moved by Councillor Megan Myles, Seconded by Councillor Laurie (Smokey) Golden
That Council received Clerk’s report number 22-30, with regards to Restricted Acts of Council during “Lame Duck” periods;
And further Council authorizes the adoption of By-law No. 2022-51 to delegate authority to the Chief Administrative Officer for certain acts during the Lame Duck Council period in 2020 in the Municipality of Northern Bruce Peninsula, at its regular meeting on Monday, June 13th, 2022.
Carried
18. Chief Administrative Officer Report No. 22-22
Re: Shuttle System Scope of Work
Discussion ensued regarding the scope of requirements included within the Request for Proposal (RFP) for a shuttle system.
It was noted that the operating days highlighted within Chief Administrative Officer Report No. 22-22 did not include Sundays in August or Mondays following long weekends. CAO, Peggy Van Mierlo-West indicated that the operating days indicated within the RFP would be change to reflect the days previously stated.
Discussion ensued regarding the application process previously utilized for shuttle operations within Lion’s Head during the Summer of 2021.
CAO, Peggy Van Mierlo-West, indicated that some requirements contained within the RFP for the shuttle system could be optional. She further stated that some of the items must remain as requirements for the application process to ensure compliance with provincial and federal guidelines.
#15-20-2022
Moved by Councillor James Mielhausen, Seconded by Councillor Megan Myles
That Council receive Report Number CAO-22-22 Shuttle System Scope of Work; and
That Council approve the scope of work to be included within a Request for Proposal for the 2022 Lion’s Head Shuttle System.
Carried
19. At this point, Council returned to Agenda Item #7: Chief Building Official Report No. BD 22-13 Re: Zoning By-law Housekeeping Amendments, due to the arrival of Cuesta Planning Consultant, Genevieve Scott.
20. Chief Administrative Officer Report No. 22-23
Re: Updated Hours of Work Policy
Following discussion on Agenda Item #7: Chief Building Official Report No. BD 22-13 Re: Zoning By-law Housekeeping Amendments, Council returned to Agenda Item # 19: Chief Administrative Officer Report No. 22-23 Re: Updated Hours of Work Policy, and continued to followed the order of the agenda items as laid out in the agenda.
Clarification was provided from CAO, Peggy Van Mierlo-West regarding the new disconnecting from work policy in the event of an emergency.
#15-21-2022
Moved by Councillor Megan Myles, Seconded by Councillor James Mielhausen
That Council receive Report Number CAO-22-23 Updated Hours of Work Policy; and
That Council approve the updated Hours of Work Policy to reflect changes relating to the new disconnecting from work policy requirements in compliance with the changes to the Employment Standards Act, 2000 (ESA).
Carried
21. Accounts Payable Voucher
Re: April 2022
#15-22-2022
Moved by Deputy Mayor Debbie Myles, Seconded by Councillor Laurie (Smokey) Golden
That Council receives approved Accounts Payable Voucher, April 2022, in the amount of $853,377.54.
Carried
22. Climate Action Committee Minutes
Re: Meeting 22-04, April 12, 2022
#15-23-2022
Moved by Councillor Megan Myles, Seconded by Councillor Laurie (Smokey) Golden
That Council approves Climate Action Committee minutes dated April 12, 2022 and approves all actions contained therein.
Carried
23. Cemetery Committee Minutes
Re: Meeting 22-02, May 10, 2022
#15-24-2022
Moved by Councillor James Mielhausen, Seconded by Councillor Megan Myles
That Council approves Cemetery Committee minutes dated May 10, 2022 and approves all actions contained therein.
Carried
24. Resolution – Community Schools Alliance
Re: Rural and Northern Education
#15-25-2022
Moved by Councillor Laurie (Smokey) Golden, Seconded by Councillor Megan Myles
That Council supports the following resolution from the Community Schools Alliance regarding Rural and Northern Education.
Whereas all students should have the opportunity to attend elementary and secondary school in their home community;
Therefore, be it resolved that:
1. The province increase the Rural and Northern Education Fund {RNEF) to $50 million;
2. Should the current moratorium on accommodation reviews and school closures be lifted, we ask that the moratorium remain in place for schools that qualify for the RNEF until a thorough review of the education funding formula is completed;
3. Before templates required by the 2018 Pupil Accommodation Review Guideline {PARG) are developed, there be consultation with school boards and community groups including the Community Schools Alliance.
Carried
Other Business
Councillor Golden inquired regarding the completion date for the ongoing roof replacement project at the Lion’s Head Marina.
Discussion ensued amongst Council members regarding the terms of the Request for Proposal (RFP) associated with the roof replacement. CAO, Peggy Van Mierlo-West, indicated that she will come back to Council with more information regarding the project.
Councillor Golden inquired regarding the complaint process for non-compliant short-term rental properties with the Short-term Accommodation By-law.
CAO, Peggy Van Mierlo-West indicated that a nuisance hotline is available on the Short-term Accommodation page on the Municipality’s website. She further stated that individuals are able to contact the By-law Department to file complaints against short-term rental properties.
Councillor Myles acknowledged the former Community Services Manager’s contributions to the Municipality of Northern Bruce Peninsula and wished Ryan Deska all the best on his future endeavours.
Correspondence
1. 2022 Healthy Communities Conference – Save the Date – September 28, 2022 8:30 a.m. to 4:30 p.m. at the Bayshore Community Centre in Owen Sound (Information)
2. Bev Sawyer – Tiny Houses Inquiry (Information)
3. Municipal Innovation Council – Smart Beach Project Invite – May 25, 2022 at 11:00 a.m. at Station Beach, Kincardine (Information)
#15-26-2022
Moved by Councillor James Mielhausen, Seconded by Councillor Megan Myles
That the correspondence items # 1-3 be received as information as printed and circulated.
Carried
4. Alex Ruff – Platinum Jubilee Nomination Request (Direction)
#15-27-2022
Moved by Councillor Laurie (Smokey) Golden, Seconded by Councillor Megan Myles
That Council nominates Pamela Loughlean for the Platinum Jubilee award for her contributions to the COVID-19 vaccine campaign, as a Community Builder in health care; and
That the Clerk submit the necessary nomination form and applicable documents, prior to the June 30, 2022 deadline.
Carried
Reading of By-laws
By-law 2022-44
Being a By-law to Amend By-law No. 2002-54, as Amended, Being the Comprehensive Zoning By-law for the Municipality of Northern Bruce Peninsula As it relates to the Removal of the Holding (H) Zone Provision – Plan 630 Lot 13 (Eastnor); 117 Old Woman’s River Road, Municipality of Northern Bruce Peninsula
By-law 2022-45
Being a By-law to authorize an Agreement with Chargerquest Incorporated (Electric Vehicle Charging Station)
By-law 2022-48
Being A By-Law to Appoint a Chief Building Official, Deputy Chief Building Official and Building Inspectors for The Municipality of Northern Bruce Peninsula
By-law 2022-52
Being A By-Law to Confirm the Proceedings of the Council Meeting of The Corporation of The Municipality of Northern Bruce Peninsula Held Tuesday, May 24, 2022
#15-28-2022
Moved by Councillor Megan Myles, Seconded by Deputy Mayor Debbie Myles
That the listed by-law(s) be given 1st, 2nd, and 3rd reading, and enacted.
Carried
Closed Session
#15-29-2022
Moved by Councillor James Mielhausen, Seconded by Councillor Laurie (Smokey) Golden
That Council move into closed meeting at 3:58 p.m. pursuant to Section 239 (2) of The Municipal Act, 2001, as amended, for the following reasons: b) personal matters about an identifiable individual including municipal or local board members,(Community Services Manager) b) personal matters about an identifiable individual including municipal or local board members, (Fire Department).
Carried
Reconvene from Closed Session to Resume Council Meeting
#15-30-2022
Moved by Councillor Laurie (Smokey) Golden, Seconded by Councillor Megan Myles
That Council reconvenes from Closed Session at 4:26 p.m. and resumes the Council meeting.
Carried
Mayor McIver advised that Council approved previous Close Session minutes, Council received an information update with regards to personnel matters relating to the exit interview for the former Community Services Manager, Ryan Deska, and personnel matters within Fire Department, were discussed.
Adjournment
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#15-31-2022
Moved by Councillor James Mielhausen, Seconded by Councillor Megan Myles
That the meeting adjourns at 4:28 p.m.
Carried
