Members Present: Mayor Milt McIver, Deputy Mayor Debbie Myles (via Zoom), Councillor Laurie (Smokey) Golden, Councillor James Mielhausen, Councillor Megan Myles
Staff Present: Cathy Addison, Clerk, Tessa Swanton, Deputy Clerk, Peggy Van Mierlo-West, Chief Administrative Officer, Troy Cameron, Public Works Manager, Ryan Deska, Manager of Community Services, Carol Hopkins, Bylaw Enforcement Officer (via Zoom)
Others Present: Nil
Note: Some members of Council and staff were present in the Municipal Office Council Chamber and the meeting was held via zoom, an electronic platform, for members of the public to attend.
Note: In the absence of the ability to vote by a show of hands, in accordance with By-law No. 2021-08, Section 3- 64.3, Council votes will be recorded for resolutions presented at electronic Council meetings.
Disclosure of Pecuniary Interest and General Nature Thereof
Mayor McIver called the meeting to order at 1:02 p.m. and Council members were reminded to disclose any pecuniary interest and the general nature thereof that may arise during the meeting.
Approval of the Agenda
Resolution #12-01-2021, Moved by J. Mielhausen, Seconded D. Myles
THAT the content of the agenda be approved as printed.
The Clerk proceeded to call and record the votes of Council:
Councillor Golden: Yes
Councillor Mielhausen: Yes
Councillor Myles: Yes
Deputy Mayor Myles: Yes
Mayor McIver: Yes
The Clerk announced that the motion was carried.
Carried
Adoption of the Minutes
Re: Special Council Meeting No. 21-09, March 8, 2021 and Council Meeting No. 21-10, March 8, 2021
Resolution #12-02-2021, Moved by L. Golden, Seconded by M. Myles
That the minutes of Special Council Meeting No. 21-09, March 8, 2021 and Council Meeting No. 21-10, March 8, 2021 be approved as printed and circulated.
The Clerk proceeded to call and record the votes of Council:
Councillor Golden: Yes
Councillor Mielhausen: Yes
Councillor Myles: Yes
Deputy Mayor Myles Yes
Mayor McIver: Yes
The Clerk announced that the motion was carried.
Carried
Public Meeting
1. Public Meeting
Re: Fees and Charges By-law
There were no public comments on the Fees and Charges By-law.
Councillor Myles suggested that amendments to the Fees and Charges By-law be highlighted when presented during any future public meetings.
Delegation
There is no Delegation for Council Meeting No. 21-12, March 22, 2021.
Consideration of Agenda Items
1. Public Works Manager Report No. PW 21-06
Re: Waste and Recycling By-law
Resolution #12-03-2021, Moved by L. Golden, Seconded by M. Myles
THAT Council receives Public Works Department Report PW 21-06 titled Waste and Recycling By-law, as information;
AND THAT Council supports passage of By-law 2021-22, being a by-law to regulate the collection, removal, recycling, and disposal of waste in the Corporation of the Municipality of Northern Bruce Peninsula, at its regular meeting of April 12, 2021.
The Clerk proceeded to call and record the votes of Council:
Councillor Golden: Yes
Councillor Mielhausen: Yes
Councillor Myles: Yes
Deputy Mayor Myles: Yes
Mayor McIver: Yes
The Clerk announced that the motion was carried.
Carried
2. Public Works Manager Report No. PW 21-09
Re: 2020 Lion’s Head Drinking Water System Summary Report
The Public Works Manager advised that Ontario Clean Water Agency (OCWA) presented a 100% final inspection rating for the Lion’s Head drinking water system.
Resolution #12-04-2021, Moved by J. Mielhausen, Seconded by D. Myles
THAT Council receives Public Works Department Report PW 21-09 titled 2020 Lion’s Head Drinking Water System Summary Report, as information;
AND THAT Council directs Staff to place a notice in the Municipal Ad in the Bruce Peninsula Press indicating that the Summary Report is available for viewing at the Municipal Office;
AND THAT Council directs Staff to notify the Ontario Clean Water Agency (OCWA) that Council has accepted the Schedule 22 Summary Report and that the resolution of acceptance be posted on the Municipal website.
The Clerk proceeded to call and record the votes of Council:
Councillor Golden: Yes
Councillor Mielhausen: Yes
Councillor Myles: Yes
Deputy Mayor Myles: Yes
Mayor McIver: Yes
The Clerk announced that the motion was carried.
Carried
3. Public Works Manager Report No. PW 21-11
Re: 2020 Annual Monitoring Reports for the Waste Disposal Sites
Troy Cameron stated that staff will begin implementing the recommendations this summer and the Waste Disposal Site operating hours are remaining the same.
Resolution #12-05-2021, Moved by L. Golden, Seconded by M. Myles
THAT Council receives Public Works Department Report PW 21-11 titled 2020 Annual Monitoring Reports for the Eastnor, Lindsay and St. Edmunds Waste Disposal Sites;
AND THAT Council supports the recommendations provided by GM BluePlan Engineering Limited as contained within each of the Annual Monitoring Reports.
Councillor Golden: Yes
Councillor Mielhausen: Yes
Councillor Myles: Yes
Deputy Mayor Myles: Yes
Mayor McIver: Yes
The Clerk announced that the motion was carried.
Carried
4. Public Works Manager Report No. PW 21-12
Re: Tender PW 2021-01 – Supply and Application of 5/8” Granular “A”
The Public Works Manager advised that there has been a 48% increase in the cost of gravel since 2017. He noted that the newly purchased rollers will assist in compaction this year. He stated that the upcoming Roads Needs Study will address whether hard surfacing of some gravel roads is warranted.
Resolution #12-06-2021, Moved by J. Mielhausen, Seconded by D. Myles
THAT Council receives Public Works Department Report PW 21-11 titled Tender PW 2021-01 – Supply and Application of 5/8” Granular “A”;
AND THAT Council awards the 5/8” Granular “A” Tender to Bridge Excavating Limited for the amount of $329,940.00, excluding HST.
The Clerk proceeded to call and record the votes of Council:
Councillor Golden: Yes
Councillor Mielhausen: Yes
Councillor Myles: Yes
Deputy Mayor Myles: Yes
Mayor McIver: Yes
The Clerk announced that the motion was carried.
Carried
5. Public Works Manager Report No. 21-13
Re: 2015 New Holland TS6.140 Tractor
Considerable discussion ensued with respect to issues surrounding the New Holland TS6.140 tractor and the potentially upgrading to the New Holland T6.175 tractor.
Troy Cameron indicated that the T6.175 tractor is a better machine and will be used for a variety of tasks, such as grass mowing and sweeping. He noted that the tractor comes with a 6-month warranty.
Councillor Mielhausen commented on the tractor and questioned if a maintenance schedule is in place for equipment. The Public Works Manager informed that the Public Works Department will soon have a dedicated employee for fleet management and maintenance in addition to utilizing Pre-Use Inspection Sheets and preventative maintenance.
Councillor Myles asked staff to consider tracking equipment emissions.
Resolution #12-07-2021, Moved by J. Mielhausen, Seconded by M. Myles
THAT Council receives Public Works Department Report PW 21-13 titled 2015 New Holland TS6.140 Tractor, as information;
AND THAT Council directs staff to proceed with upgrading to the T6.175 New Holland tractor from Robert’s Farm Equipment.
The Clerk proceeded to call and record the votes of Council:
Councillor Golden: Yes
Councillor Mielhausen: Yes
Councillor Myles: Yes
Deputy Mayor Myles: Yes
Mayor McIver: Yes
The Clerk announced that the motion was carried.
Carried
6. Fire Chief Report No. FC 21-02
Re: Fire Safety Grant
Resolution #12-08-2021, Moved by L. Golden, Seconded by M. Myles
That Council receives the Fire Chief’s Report FC 21-02, regarding the Fire Safety Grant announcement; and
That Council approves the $5,500.00 Fire Safety Grant for on-going training as it relates to fire inspection and code compliance for the Northern Bruce Peninsula Fire & Emergency Services.
The Clerk proceeded to call and record the votes of Council:
Councillor Golden: Yes
Councillor Mielhausen: Yes
Councillor Myles: Yes
Deputy Mayor Myles: Yes
Mayor McIver: Yes
The Clerk announced that the motion was carried.
Carried
7. Chief Building Official Report No. BD 21-04
Re: Trailer Agreement
Applicant/Owner (s): Robert Katerenchuk, Melissa Katerenchuk
Plan 3M 108 Pt Blk 25 RP 3R 5902 Part 1
49 Forbes Road
Assessment Roll No. 41 09 620 001 06430
Resolution #12-09-2021, Moved by J. Mielhausen, Seconded by D. Myles
THAT Council recommends approval of the Trailer Agreement requested by the property owners Robert and Melissa Katerenchuk, for the property legally described as Plan 3M 108 Pt Blk 25 RP 3R 5902 Part 1; 49 Forbes Road (Assessment Roll No.41 09 620 001 06430), Municipality of Northern Bruce Peninsula.
AND THAT the owners acknowledge that the building being constructed will be substantially completed and ready for occupancy within one (1) year from date of signing of the Trailer Agreement.
The Clerk proceeded to call and record the votes of Council:
Councillor Golden: Yes
Councillor Mielhausen: Yes
Councillor Myles: Yes
Deputy Mayor Myles: Yes
Mayor McIver: Yes
The Clerk announced that the motion was carried.
Carried
8. Community Services Manager Report No. CS 21-09
Re: Grant Partnership, Tourism Videos
Councillor Myles commended the Community Services Manager on this initiative and noted the importance of visitor education and messaging.
Councillor Golden suggested that this initiative be incorporated into messaging relating to the Safe Communities Committee and efforts to reduce speeding on Highway 6.
Resolution #12-10-2021, Moved by L. Golden, Seconded by M. Myles
THAT Council receives Manager of Community Services report CS 21-09 Grant Partnership – Tourism Videos, as information.
The Clerk proceeded to call and record the votes of Council:
Councillor Golden: Yes
Councillor Mielhausen: Yes
Councillor Myles: Yes
Deputy Mayor Myles: Yes
Mayor McIver: Yes
The Clerk announced that the motion was carried.
Carried
9. Community Services Manager Report No. CS 21-10
Re: LH Harbour Dredging Project Update
Community Services Manager, Ryan Deska, provided an update on the dredging project in the Lion’s Head Harbour. He advised that the project is more expensive than anticipated and other strategies will be reviewed to reduce project costs. He said the project will not move ahead this year.
Ryan Deska indicated that the break wall has been damaged due to highwater and storm severity and the Department of Fisheries and Oceans (DFO) did not offer to fully pay for repairs. He advised that the received quote was $118,000 over their estimate.
Resolution #12-11-2021, Moved by J. Mielhausen, Seconded by M. Myles
THAT Council receives Manager of Community Services report CS 21-10 LH Harbour Dredging Project Update, as information.
The Clerk proceeded to call and record the votes of Council:
Councillor Golden: Yes
Councillor Mielhausen: Yes
Councillor Myles: Yes
Deputy Mayor Myles: Yes
Mayor McIver: Yes
The Clerk announced that the motion was carried.
Carried
10. Community Services Manager Report No. CS 21-11
Re: Chamber Funding Agreement
Ryan Deska stated that including hours of operation for the Tobermory and Ferndale Information Centres was too restrictive for the Tobermory and District Chamber of Commerce (TDCC). Councillor Myles asked that the organization provide the Municipality with hours of operation, once determined, so that information can be posted on the Municipal website.
Resolution #12-12-2021, Moved by J. Mielhausen, Seconded by L. Golden
THAT Council receives and approves Manager of Community Services report CS 21-11 Chamber Funding Agreement as presented.
The Clerk proceeded to call and record the votes of Council:
Councillor Golden: Yes
Councillor Mielhausen: Yes
Councillor Myles: Yes
Deputy Mayor Myles: Yes
Mayor McIver: Yes
The Clerk announced that the motion was carried.
Carried
11. Treasurer Report No. TR 21-07
Re: 2020 Cash-In-Lieu of Parkland Reserve
Resolution #12-13-2021, Moved by D. Myles, Seconded by M. Myles
THAT Council receives Treasurer’s Report TR21-07 as information regarding the 2020 Cash-in-Lieu of Parkland; and
THAT Council approves the 2020 Statement of Cash- in-Lieu of Parkland as presented.
The Clerk proceeded to call and record the votes of Council:
Councillor Golden: Yes
Councillor Mielhausen: Yes
Councillor Myles: Yes
Deputy Mayor Myles: Yes
Mayor McIver: Yes
The Clerk announced that the motion was carried.
Carried
12. Treasurer Report No. 21-08
Re: 2020 Council Remuneration
Resolution #12-14-2021, Moved by L. Golden, Seconded by J. Mielhausen
That Council receives Treasurer’s Report TR21-08 as information regarding Council Remuneration for 2020.
The Clerk proceeded to call and record the votes of Council:
Councillor Golden: Yes
Councillor Mielhausen: Yes
Councillor Myles: Yes
Deputy Mayor Myles: Yes
Mayor McIver: Yes
The Clerk announced that the motion was carried.
Carried
13. Clerk Report No. C 21-09
Re: Appointments for the Attainable Housing Taskforce
Resolution #12-15-2021, Moved by L. Golden, Seconded by J. Mielhausen
That Council appoints eight (8) Attainable Housing Taskforce members; and
That Council endorses the enactment of By-law No. 2021-17, being a by-law to establish and appoint members to an Attainable Housing Taskforce, at today’s regular meeting by appointing the following individuals to Attainable Housing Taskforce for the Municipality of Northern Bruce Peninsula:
1. Esme Batten
2. Dave Ebel
3. Tom McAfee
4. Ashley Salen
5. Hazel Smith
6. Yvette Roberts
7. Karla Trudgen
8. Robert Tulk
(Councillor Laurie (Smokey) Golden was appointed by Council on December 21, 2020)
And That, the Attainable Housing Taskforce meeting scheduling will be arranged.
The Clerk proceeded to call and record the votes of Council:
Councillor Golden: Yes
Councillor Mielhausen: Yes
Councillor Myles: Yes
Deputy Mayor Myles: Yes
Mayor McIver: Yes
The Clerk announced that the motion was carried.
Carried
14. Accounts Payable Voucher
Re: February 2021
Resolution #12-16-2021, Moved by J. Mielhausen, Seconded by M. Myles
That Council receives approved Accounts Payable Voucher, February 2021, in the amount of $559,815.53.
The Clerk proceeded to call and record the votes of Council:
Councillor Golden: Yes
Councillor Mielhausen: Yes
Councillor Myles: Yes
Deputy Mayor Myles: Yes
Mayor McIver: Yes
The Clerk announced that the motion was carried.
Carried
15. Climate Action Committee Minutes
Re: Meeting No. 21-02, February 9, 2021
Councillor Myles informed that the Climate Action Committee is preparing an Interim Plan that will be provided to the Senior Management Team for input, then presented to Council as information.
Resolution #12-17-2021, Moved by M. Myles, Seconded by J. Mielhausen
That Council does hereby adopt the Climate Action Committee Minutes dated February 9, 2021 as circulated and approves all actions contained therein.
The Clerk proceeded to call and record the votes of Council:
Councillor Golden: Yes
Councillor Mielhausen: Yes
Councillor Myles: Yes
Deputy Mayor Myles: Yes
Mayor McIver: Yes
The Clerk announced that the motion was carried.
Carried
16. Resolution- City of Sarnia
Re: Colour Coded Capacity Limits
Resolution #12-18-2021, Moved by M. Myles, Seconded by J. Mielhausen
That Council receives the attached resolution as information.
The Clerk proceeded to call and record the votes of Council:
Councillor Golden: Yes
Councillor Mielhausen: Yes
Councillor Myles: Yes
Deputy Mayor Myles: Yes
Mayor McIver: Yes
The Clerk announced that the motion was carried.
Carried
Other Business
Councillor Mielhausen questioned the status of the excavator motor. The Public Works Manager indicated that the motor is being serviced by a mechanic and the department is implementing Pre-Use Equipment Sheets which are to be completed by equipment operators. He advised that the Public Works Department is focusing on better fleet management and preventative maintenance for 2021. He stated that new employees are trained to operate equipment.
Councillor Myles requested an update on the possibility of purchasing an electric vehicle (EV) for the Bylaw Department. The CAO advised that a report will be prepared for Council’s consideration highlighting pros and cons of an EV.
Councillor Myles asked that the Dyers Bay parking situation be addressed at the next parking workshop to ensure clearer signage and no parking areas.
Correspondence
1. Graham and Deryn Harkness- Restricted Access to Big Tub Road Properties- Noted and filed
Councillor Myles asked that it be clarified that the Zoom chat feature is not an established mechanism for communicating with Council during meetings as public comment is permitted via the chat feature for public meetings only.
2. Jamie and Deborah Oliver- CAO Report No. 21-06 Parking Recommendations- 12 Brock Street- Noted and filed
3. John Grandy, President of the Bruce Trail Club- Support of the parking recommendations proposals as they relate to the Bruce Trail- Noted and filed
4. John Grandy, President of the Bruce Trail Club- Request for Permission to conduct litter pick up events at Little Cove and Lion’s Head parking lots- Council approved a request from the Bruce Trail Club regarding garbage collection at certain sites and garbage pick up will be arranged with Public Works.
Resolution #12-20-2021, Moved by M. Myles, Seconded by J. Mielhausen
That Council grants the Peninsula Bruce Trail Club permission to conduct summer littler pick up and education events at the McCurdy and Little Cove parking lots;
And that the Peninsula Bruce Trail Club coordinates with the Public Works Department any large quantities of litter to be picked up at these sites.
5. Tourism Advisory Board Minutes- February 19, 2021- Meeting No. 20-04- Noted and filed
6. Grey Sauble Conservation Authority Board Meeting Highlights- February 24, 2021- Noted and filed
7. Public Health Grey Bruce Media Release- Issues Resolved with Online and Phone Booking for COVID-19 Vaccine- Noted and filed
8. Crime Stoppers of Grey Bruce Inc.- Thank you for 2021 grant in the amount of $1,000- Noted and filed
9. Municipality of Tweed- Advocacy for Reform of Joint and Several Liability- Noted and filed
10. AMO Policy Update- Municipal Councillor Code of Conduct Consultations- Noted and filed
11. AMO Policy Update- New Support for Local Fire Services and Updated COVID-19 Vaccine Tools and Resources- Noted and filed
12. Steve Janknegt- Request to purchase municipal unopened road allowance that divides our properties located at 7005 Lot 44, 25 West of The Bury Road
Resolution #12-21-2021, Moved by L. Golden, Seconded by J. Mielhausen
That Council directs staff to proceed with Policy 2021-20, Sale of an Unopened Road Allowance, as per a request from Steve Janknegt.
The Clerk proceeded to call and record the votes of Council:
Councillor Golden: Yes
Councillor Mielhausen: Yes
Councillor Myles: Yes
Deputy Mayor Myles: Yes
Mayor McIver: Yes
The Clerk announced that the motion was carried.
Carried
Resolution #12-22-2021, Moved by M. Myles, Seconded by J. Mielhausen
That Council receives correspondence items #1-4 and #6-11 as information.
The Clerk proceeded to call and record the votes of Council:
Councillor Golden: Yes
Councillor Mielhausen: Yes
Councillor Myles: Yes
Deputy Mayor Myles: Yes
Mayor McIver: Yes
The Clerk announced that the motion was carried.
Carried
Reading of By-Laws
Resolution #12-23-2021, Moved by L. Golden, Seconded by M. Myles
1. By-law No. 2021-10
A by law to amend the Municipality of Northern Bruce Peninsula Comprehensive By-law 2002-54, as amended, Part Lot 35 Concession 5 EBR (Eastnor) North Bruce Peninsula, known as 239 Isthmus Bay Road
2. By-law No. 2021-17
Being a By-law to Establish and Appoint Members to the Northern Bruce Peninsula Attainable Housing Taskforce for the Municipality of Northern Bruce Peninsula
3. By-law No. 2021-18
Being a By-Law to Adopt the Estimates of All Sums Required During the Year and Set The 2021 Tax Rates
4. By-law No. 2021-20
BEING A BYLAW TO FORMALLY ADOPT POLICIES AND PROCEDURES FOR THE SALE OF UNOPENED ROAD ALLOWANCES WITHIN THE MUNICIPALITY OF NORTHERN BRUCE PENINSULA
5. By-law No. 2021-24
A By-law to Establish Policies and Procedures for the Leasing of Municipal Facilities within the Municipality of Northern Bruce Peninsula
6. By-law No. 2021-21
Being A By-Law to Set Fees and Charges for The Municipality of Northern Bruce Peninsula
7. By-law No. 2021-30
Being A By-Law to Confirm the Proceedings of the Council Meeting of The Corporation of The Municipality of Northern Bruce Peninsula Held Monday, March 22, 2021
That the listed by-law(s) be given 1st, 2nd, and 3rd reading, and enacted.
The Clerk proceeded to call and record the votes of Council:
Councillor Golden: Yes
Councillor Mielhausen: Yes
Councillor Myles: Yes
Deputy Mayor Myles: Yes
Mayor McIver: Yes
The Clerk announced that the motion was carried.
Carried
Closed Session
There is no Closed Session for Council Meeting No. 21-12, March 22, 2021.
Reconvene from Closed Session to Resume Council Meeting
There is no Closed Session for Council Meeting No. 21-12, March 22, 2021.
Adjournment
Resolution #12-24-2021, Moved by J. Mielhausen, Seconded by M. Myles
THAT the meeting adjourns at 2:03 p.m.
The Clerk proceeded to call and record the votes of Council:
Councillor Golden: Yes
Councillor Mielhausen: Yes
Councillor Myles: Yes
Deputy Mayor Myles: Yes
Mayor McIver: Yes
The Clerk announced that the motion was carried.
Carried
