Municipality of Northern Bruce PeninsulaSpecial Council Meeting Minutes April 26, 2024 – Road Tour

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Members Present: Mayor – Milt McIver, Deputy Mayor – Rod Anderson, Councillor – Todd Dowd, Councillor – Laurie (Smokey) Golden, Councillor – Aman Sohrab (Left meeting at 3:12 p.m.)

Staff Present: Chief Administrative Officer – Peggy Van Mierlo-West, Clerk – Cathy Addison, Committee/Licensing Coordinator – Lindsay Forbes, Public Works Manager – Troy Cameron, Parks and Facilities Manager – Mark Coleman

Others Present: Public Works Supervisor – Scott Cole, Acting Deputy Fire Chief – Krista Tiernan

Note: Members of Council and staff were present in the Municipal Office Council Chamber and the meeting was held via zoom, an electronic platform, for members of the public to view.

Call to Order and Disclosure of Pecuniary Interest and the General Nature Thereof

Mayor McIver called the meeting to order at 9:01 a.m. and Council members were reminded to disclose any pecuniary interest and the general nature thereof that may arise during the meeting.

Approval of the Agenda

#13-01-2024

Moved by Councillor Todd Dowd, Seconded by Deputy Mayor Rod Anderson

That the content of the agenda be approved as presented.

Carried

Following the approval of the agenda, Council members and staff attendees proceeded to load the shuttle bus and commence the road tour at 9:05 a.m.

Consideration of Agenda Items

1. Heron Point House and Property

· Public Works Manager, Troy Cameron, provided an overview of the status of the property as it relates to the recent completion of an Environmental Assessment for road access.

· Parks and Facilities Manager, Mark Coleman, provided an overview of the dwelling located at 5 Heron Park Road, including a list of maintenance performed on the dwelling.

· Council and staff toured the Heron Point House building.

· It was noted that the Nature Conservancy is currently renting the dwelling.

2. Stokes Bay Community Centre

· Council and staff toured the Stokes Bay Community Centre building.

· Parks and Facilities Manager, Mark Coleman, provided an overview of the capital projects anticipated for the Stokes Bay Community Centre in 2024, including, replacement of the roof, modification of the washrooms to ensure accessibility, and converting the lights to LEDs.

3. Bridges

Re: Bridge on Concession 4 and bridge on Side Road 10.

· Public Works Manager, Troy Cameron, provided an overview of the anticipated replacement of the bridges located on Concession 4 and Side Road 10. 

· It was noted that both bridges will be replaced by polymere coated CSP. 

· It was noted that the contractor has ordered the associated culverts and anticipates to start construction in July 2024. 

4. Eastnor Public Works Department Shop

· Council and staff toured the Eastnor Public Works Department Shop

· Public Works Supervisor, Scott Cole, provided an overview of the status of the building.

· It was noted that a persistent raccoon problem has been identified within the shop. 

· It was further noted that minimal insulation remains within the structure due to the persistent raccoon problem.

· Public Works Supervisor, Scott Cole, noted that he is in the process of obtaining quotes to have the building reinsulated and potential replacement of existing steel and windows.

· Discussion ensued regarding the status of the building and the buildings role within the Pubic Works Department.

· It was noted that new bird netting is required within the Public Works Sand Sheds.

5. Lion’s Head Tennis Courts

· Parks and Facilities Manager, Mark Coleman, provided an overview of the Lion’s Head Tennis Courts to Council. 

· It was noted that a draft agreement has been established between the Municipality of Northern Bruce Peninsula and the Bluewater District School Board surrounding the utilization and refurbishment of the tennis courts.

· Discussion ensued regarding the anticipated refurbishment of the courts. 

· Parks and Facilities Manager, Mark Coleman, noted that the Bluewater District School Board has committed a contribution of 50% up to $100,000.00 for the refurbishment of the courts. It was further noted that this will include the replacement of fencing and asphalt, as well as new net posts and lines for pickleball and tennis. 

· It was noted that the new courts will possess 2 tennis courts, which will contain 4 pickleball courts.

· It was noted that booking for the tennis/pickleball courts following completion of the refurbishment would be conducted through the Municipal Office, for outside of school use.

· Discussion ensued regarding the utilization of the courts by the public as well as by Bruce Peninsula District School.

· It was noted that the final agreement will be presented to Council at a later date.

6. Lion’s Head Rotary Hall

· Council and staff toured the Lion’s Head Rotary Hall building.

· Parks and Facilities Manager, Mark Coleman, provided an overview of the building to Council and commented on the anticipation completion of capital projects including new insulation, conversion to LED lights, and replacement of basement windows.

· It was noted that the members of the Rotary Club have been completing maintenance on the building, including recent painting of the interior of the hall.

· It was noted that the facility is receiving increased bookings for 2024.

· It was noted that members of the Rotary Club intend to complete upgrades to the facility, including new siding and new flooring.

· Discussion ensued surrounding the accessibility of the Lion’s Head Rotary Hall.

7. Isthmus Bay Road

It was noted that the Isthmus Bay Road project is anticipated to be completed in May 2024.

The Special Council Meeting Re: Road Tour took a break for lunch at 11:16 a.m.

The Special Council Meeting Re: Road Tour, reconvened at 12:02 p.m. following a lunch break.

8. St. Edmunds Public Works Department Shop

· Council and staff toured the St. Edmunds Public Works Department Shop

· Public Works Supervisor, Scott Cole, provided an overview of the building.

· Discussion ensued regarding the useful life of the building.

· It was noted that the building has been experiencing a persistent raccoon problem and a leaky roof.

9. Tobermory Airport

· Parks and Facilities Manager, Mark Coleman, provided an overview of the facility to Council. 

· It was noted that the facility is no longer staffed and that the gas pump is intended to be replaced with a cardlock system.

· Discussion ensued regarding the required replacement of taxiway and runway lights and required maintenance to address cracks on the tarmac.

· It was also noted that the lines on the tarmac need repainted.

· Discussion ensued regarding the long-term objectives of the Tobermory Airport.

10. Primary Place Day Care

· Council and staff toured the Primary Place Daycare Centre building located at 3 Centennial Drive in Tobermory.

· Discussion ensued regarding the long-term objectives of the building.

11. Tobermory Fire Hall

· Council and staff toured the Tobermory Fire Hall Building.

· Acting Deputy Fire Chief, Krista Tiernan, provided an overview of the hall to Council.

· It was noted that the Hydro service for the building was upgraded in the fall of 2023.

12. Brock Street Property

· Discussion ensued regarding the long-term objectives of the property.

· It was noted that CAO, Peggy Van Mierlo-West, will bring a report to Council surrounding the property. 

13. Docks in Tobermory Harbour

· Discussion ensued regarding the parking area located near the south docks. 

· Discussion ensued regarding the anticipated availability of hydro on the docks for boaters.

· Discussion ensued regarding the parking spaces located by the previous Peacocks Foodland.

· Council directed staff to remove the parking spaces located in front of the previous Peacocks Foodland.

· Clerk, Cathy Addison, advised Council that the accessible parking spot located to the side of Verna’s belongs to the associated property owners and is not on municipal property. 

· It was noted that the Public Works Department will remove the existing lines on the associated parking spots located in front of the previous Peacocks Foodland.

14. Tobermory Sidewalks, Boardwalks, and Pedestrian Crossings

· Public Works Manager, Troy Cameron, provided an overview on the Tobermory Sidewalks, Boardwalks, and Pedestrian Crossings.

· Discussion ensued regarding the creation of a Pedestrian Plan for Tobermory prior to the implementation of new pedestrian crossings. 

· It was noted that the re-construction on the Tobermory sidewalks is anticipated to begin in May. It was further noted that the reconstruction will occur in phases.

· It was noted that the line paint on the municipal roads in downtown Tobermory will be updated prior to the commencement of the 2024 season. 

· It was noted that AND-ROD will be performing maintenance on the municipal gardens. 

· Councillor Sohrab left the meeting at 3:12 p.m.

· It was noted that Public Works Manager, Troy Cameron, will talk to Municipal By-law Enforcement Officer, Carol Hopkins, surrounding the posting of “No Parking” on Harpur Drive below the hill. 

Other Business – Nil.

Reading of By-laws

2024-40

Being A By-Law to Confirm the Proceedings of the Special Council Meeting of The Corporation of The Municipality of Northern Bruce Peninsula Held Friday, April 26, 2024

#13-02-2024

Moved by Councillor Todd Dowd, Seconded by Deputy Mayor Rod Anderson

That the listed by-law be given 1st, 2nd, and 3rd reading, and enacted.

Carried

Closed Session – Nil.

Reconvene from Closed Session to Resume Council Meeting – Nil.

Adjournment

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#13-03-2024

Moved by Councillor Laurie (Smokey) Golden, Seconded by Councillor Todd Dowd

That the meeting adjourns at 3:29 p.m.

Carried