Greetings Trail Runners!
We’d been holding out hope that the Tobermory Trail Race Weekend could proceed in 2020 as planned, however it’s become clear we won’t be able to host the event. The safety of participants and volunteers is our primary concern, and mass participation events of this nature are simply not possible with this goal in mind. In Ontario, we currently have indoor gathering limits of 50 and outdoor gathering limits of 100 which require 2m of space between each person. We also have restrictions on public transportation, our host site (the community centre) remains closed, plus there’s no clear indication if these restrictions could tighten once again.
We’re sure you share in our disappointment at having to make this decision. The organizing team at TTRW loves nothing more than introducing participants to the natural beauty of the Bruce Peninsula and seeing all those hard-earned, brilliant finish line smiles. These are challenging times for us all, but with the support of our participants, volunteers, partners and communities we are confident we will return to racing stronger than ever, when it is safe to do so.
The next TTRW is now scheduled to take place on September 18/19, 2021. With respect to entries and fees paid we’re providing the following 3 options. Please bear in mind we’re a non-profit organization with the goal of promoting, supporting and advocating for outdoor sport initiatives. We have annual fixed costs and derive 100% of our revenue from organizing these events. A portion of proceeds from TTRW also support the Tobermory Primary Place Daycare.
Option 1. Deferral. Your entry will automatically be transferred to the Sept. 18/19, 2021 event. What do I need to do to defer my entry? Nothing, all entries from the 2020 event will be automatically deferred to the 2021 event unless participants choose Option 2, or Option 3 below.
Option 2. Donation. Some participants have inquired about donating their entry fee. All donations will be directed the Tobermory Primary Place Daycare. In this instance we can donate 65% of your race entry, plus 100% of any fees paid for; extra meals, or extra swag. You’ll receive a charitable tax receipt for the amount of the donation. What do I need to do? Email firstname.lastname@example.org your request to donate before Sept. 18th, 2020.
Option 3. Refund. We’re able to provide a 65% refund for the race entry portion of fees paid, plus 100% refunds for the cost of any extra meals, or extra swag purchased. We’re not able to refund the transaction/system fee charged by Zone4, our registration provider. What do I need to do? Email email@example.com your request for a refund before Sept. 18th, 2020. Let us know if you’d prefer a cheque mailed, or Interac e-transfer sent along with the applicable email address (plus the security answer you’d appreciate.) For teams, please have only one person on the team request a refund.
Stay tuned for more news. We’re planning a Bruce Trail themed Scavenger Hunt for the month of October to help raise funds for the daycare. Full details will be released in the coming weeks.
Thank you all for your continued support and understanding. We appreciate every one of our valued participants, volunteers and partners as we manage through this together.
The TTRW Organizing Committee