MNBP Special Council Meeting Minutes March 11, 2019

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MEMBERS PRESENT: Mayor Milt McIver, Deputy Mayor Debbie Myles, Councillor Laurie (Smokey) Golden, Councillor James Mielhausen, Councillor Megan Myles
STAFF PRESENT: Mary Lynn Standen, Clerk, Tessa Townson, Administrative Assistant, Cathy Addison, Deputy Clerk, Teresa Shearer, Treasurer, Bill Jones, Chief Administrative Officer
DISCLOSURE OF PECUNIARY INTEREST
Mayor McIver called the meeting to order at 9:01 a.m. and Council members were reminded to disclose any pecuniary interest that may arise during the course of the meeting.
APPROVAL OF THE AGENDA
Moved by M. Myles Resolution #06-01-2019 Seconded by J. Mielhausen
THAT the content of the agenda be approved, as presented.
Carried
ADOPTION OF THE MINUTES
There are no Minutes to adopt for Special Council Meeting No. 19-06, March 11, 2019.
PUBLIC MEETING
There is no Public Meeting for Special Council Meeting No. 19-06, March 11, 2019.
DELEGATION
There is no Delegation for Special Council Meeting No. 19-06, March 11, 2019.
CONSIDERATION OF AGENDA ITEMS
Treasury Department Report No. TR 19-06
RE: Community Funding
Moved by L. Golden Resolution #06-02-2019 Seconded by D. Myles
That Council receives Treasurer’s Report TR19-06 regarding the 2019 Municipal Funding requests and directs staff as to the allocations to be included in the 2019 Budget.
Carried

9:03 a.m. – Bruce Peninsula Family Centre (BPFC) – Katherine Crivrea and Ali Appleton
Ask: $15,000.00
Thanked Council for ongoing support
Described the BPFC, including being a non-profit organization and acting as an extension of the home and family
Childcare fees only cover a portion of expenses
Due to low-income clients and seasonal positions, costs need to remain reasonable
Wages need to be competitive in order to secure long-term staff
Want to encourage young families to move to Northern Bruce Peninsula
Many fundraising events take place, like themed dinner parties, food fundraisers and the annual street dance
The kitchen has been upgraded through municipal donation and meets Public Health standards
Want to upgrade the outdoor space in 2019
The BPFC is offering a necessary service and the educational foundation for our future
Councillors Mielhausen and Myles commented on the importance of the BPFC
Mayor McIver thanked the BPFC for offering the service and commended their great fundraising efforts

9:10 a.m. – Pike Bay Community Association (PBCA) – Debbie Dover
Ask: $2,000.00
Noted that it is important to offer opportunities at the Community Centre for residents
The Community Centre is owned by the PBCA
There are challenges with the building, as it is aging
The main entryway needs repairs on the old wooden set of stairs
The Community Centre caters to many seniors and visitors with children
150 people call the area home and 120 families pay membership fees
Game nights, bake sales, trunk sales and more take place at the Community Centre
Offering a senior’s SMART exercise program, hoping to begin before the summer months
Councillor Myles inquired if there was another entrance to the building
Ms. Dover advised that there is another accessible entrance on the side of the building with a ramp; however, most use the front entryway to enter to building
Mayor McIver thanked Ms. Dover

9:14 a.m.- The Meeting Place Tobermory- Jace Weir
Ask: $2,000.00
Appreciates past support from the Municipality and is asking for continued support
Proposing new role, Community Information and Resource Coordinator (CIRC) service (16 hours/week)
Jennifer Cuffe assisted 93 families through 318 visits this past year
Will host a full day workshop called Bridges Out of Poverty
Mr. Weir assisted 60 clients with tax returns free of charge

9:21 a.m.- Standby- Central Peninsula Sno-Drifters- Jim Sauve
Ask: $2,000.00
Have 134 km of trail for the benefit of snowmobilers coming to NBP
Non-profit organization run by volunteers and fundraisers
The bridge is a constant problem and costs about $2,000.00 each year to keep it above water
The recent family day weekend brought 1,500 to 2,000 snowmobilers to NBP
Have left money from previous years in account intentionally to help pay for bridge repairs
Councillor Myles inquired on the total cost of the bridge
The total cost of the bridge is approximately $5,000.00, maybe more

9:28 a.m. – Standby- St. Edmund’s Public School Council – Sandra Paccanaro
Ask: $2,000.00
The request for funding is to purchase soccer nets
With the closest soccer league being in Sauble Beach, it can be difficult for parents to offer that to their children
With the new nets, that service could be offered in Tobermory, along with other activities, like lacrosse or rugby, ultimate frisbee
Councillor Golden expressed that she thinks the idea is great
Councillor Myles asked if there is enough space for mini and full size fields
Ms. Paccanaro said that the field could be rearranged in various ways to accommodate both
Councillor Myles asked if they had spoken with the group who plays ultimate frisbee at the baseball diamond
Ms. Paccanaro stated that she has, and that group would move their location to the St. Edmund’s Public School field if the new nets were installed
The question of approval of the School Board regarding the proposal was raised to which Ms. Paccanaro replied that Matt Pickett is the contact
9:34 a.m. – Standby- Friends of the Lions Head Library – Isla Carmichael and Donna Hambleton
Ask: $1,000.00
Want to build on the numeracy program offered and set up a sac garden project behind the library
Want to bring in two speakers to the library, as some members of the community cannot afford to travel to other locations where these are presented
The first speaker is from the Canadian Raptor Conservancy and the second speaker is from the Scales Nature Reserve
Each program costs $500.00
Councillor Myles mentioned that they could partner with Bruce Peninsula District School and use the garden that is available there
Mayor McIver said that the Friends of the Library is a very important part of the Lion’s Head Library and is happy to see the group up and running again
9:41 a.m. – Standby- Bruce Peninsula Society of Artists- Nicole Gamble
Ask: $3,500.00
Will offer family art workshops the first week in July, the cost to join is low at $5 a class
Will continue to offer the studio tour, the tour signage needs updated
In 2019 the following improvements will take place: updating the flooring and cabinets, replace the lighting and provide a better layout in the front room, repairs to electrical, wall repairs, internal and external painting, new signage on the building
Councillor Golden questioned if the total request is $3,500.00 which Ms. Gamble confirmed but under four separate business asks
Ms. Gamble said that the request consists of $2,000, plus three additional requests of $500 for the Kids Workshop, Studio Tour signage and website maintenance
Councillor Myles requested that on the next year’s budget that the Ferndale Information Centre and Art Co-op Gallery be separated
9:59 a.m. – Standby- Tobermory Snowmobile Club – Harvey Rintoul
Ask: $1,500.00
Need funding to brush the snowmobile trail for safety purposes and will hire a local contractor
Have about 90 km of trail
Thanked Council for past support
10:02 a.m. – Tobermory Gardening – Rod Steinacher
Ask: $1,394.50
The group has been operating since 2014 and has up to 11 raised beds
Focuses on organic gardening and student involvement, such as the pumpkin patch planted by students at St. Edmund’s Public School
Request is to replace two raised beds that have fallen apart and to purchase fruit trees
Councillor Myles said the group is a great initiative and asked if they have considered charging for the plots that are being used by local gardeners
Mr. Steinacher said that the intention is to keep the group as a no-cost initiative
Councillor Golden suggested the group donate some local produce to the food bank, to which Mr. Steinacher said that would be a good idea noting that 11 beds do not produce as much as one might assume
10:13 a.m. – Standby – Bruce Peninsula Hospice Inc- Nancy Forgrave
Ask: $1,500.00
Founded in early 1990’s
It is a philosophy of care that includes giving a compassionate presence to those living with life limiting illnesses or grieving
Have trained volunteers
Served over 95 individuals last year
Published the book called “Stepping Stones”, a personal conversation guide
Will be offering a community survey to gather information
Councillor Golden asked if they offer services in senior citizen homes
Ms. Forgrave informed that they do go into senior citizen homes
Councillor Golden mentioned the benefit of creating a relationship with the volunteers
Mayor McIver thanked Ms. Forgrave and the Bruce Peninsula Hospice for the service they provide
10:21 a.m. – Sources of Knowledge – Bob Patrick
Ask: $2,000.00
Anticipating 120 attendees to the forum this year, down from past registrations
Offer Kids in the Park Program, SOK Talks and Annual Forum
Councillor Myles noted that she has attended the Annual Forum previously and it is a great opportunity for local residents to attend, she suggested the option to buy individual sessions rather than the whole weekend, as that may allow a more diverse attendance
Mr. Patrick said that there is resistance if the price exceeds $100, so they plan to charge around $90
Councillor Golden asked about the process for bursaries
Mr. Patrick advised that bursaries are in a separate bank account with funds provided by Parks Canada and are awarded to Bruce Peninsula or First Nations students
10:31 a.m. – Tobermory and District Chamber of Commerce – Neda Sarbakhsh and Bev Warren
Ask: $42,000.00
The number of visitors has declined, but the number of website visitors has increased
The parking layout is confusing to visitors
Rely on membership dues and Canada Day grant
Want one budget if the Chamber takes over the Bruce Peninsula Tourism Association
Hears many complaints in regards to shoulder season paid parking that may affect and contribute to a decline in visitors
Councillor Myles mentioned changing the 3-hour parking restriction in the parking lot to all day parking
Councillor Myles asked the number of visitors to the Chamber this past year
Ms. Sarbakhsh said there were about 19,000 visitors in 2018
Air BNB and technology are affecting members
Councillor Golden noted the importance of training for staff, as the job can be very difficult
There is a challenge finding and keeping staff
10:42 a.m. – Standby – Bruce Peninsula Tourist Association (BPTA)- Catrina Dodge
Ask: $32,000.00
The goal for summer 2019 is for the BPTA to speak with the Tobermory Chamber of Commerce and discuss partnership
The guidebook will be updated and only available online
Request better use of the meeting room and new signage
The 80km/h sign has been moved and visitors are speeding up before they reach the centre
The OPP sign is a deterrent
A possible sign could be located at the Ferndale crossroads
Applied for a student grant, can be for anyone under 29 years
Councillor Myles asked if they are gathering membership revenue
Ms. Dodge advised that they are no longer asking for membership fees as they will be polling the Board on this but at this point that are just running the centre
Councillor Golden expressed that the building should be utilized and there is the opportunity for it to work and promote the entire Bruce Peninsula
10:53 a.m.- Lion’s Head Promotion Group – Marydale Ashcroft
Ask: $2,000.00
Created the Lion’s Head welcome map
About 22 members who pay the $100.00 membership fee but they do not care if you do not pay as all businesses are promoted
Marydale Ashcroft and Carla Hellyer unofficial chairs of group
Canvas Studios printed 10,000 maps last year for the Lion’s Head Promotion Group
Second year for the Lion’s Head Community potluck
The Lion’s Head Promotion Group is interested in removing the 3-hour parking limit in Lion’s Head
Want to expand the picnic shelter and make it into more of a community centre to hold movie nights and an eating area
Councillor Myles noted that Council discussed parking in Lion’s Head previously and the limited enforcement of 3-hour parking
Usually send a wish list to Council in November but did not have time to do so in 2018
11:00 a.m. – Tobermory Firefighter Association – Laura McFarlane
Ask: $1,500.00
The only cost to the public at the Tobermory Winter Carnival is the meal
70 kids attended last year, many being cottagers
Activities included a guided snow shoe hike, craft tables, manicures, book sale, snowmobile rides and afternoon movie and hot chocolate
Have $2,000.00 in donations from local businesses currently
Grant money from the Municipality goes towards entertainment costs
Hotels were fully booked family day weekend in 2019
11:07 a.m. – Standby- Bruce Peninsula Biosphere Association – Katherine MacLeod
Ask: $2,000.00
Work with land owners to improve water quality
Provided 90 septic inspections to residents and 30 incentives to replace failed systems
Work with invasive phragmites
Asking for continued support for Bayside Astronomy
Applied for two positions for 2019
Free stargazing program five (5) nights per week through July and August
Want to offset costs of a program manager and seasonal office and request for rental fees to be waived
Fundraising and membership covers administrative expenses
Councillor Myles asked if they had considered charging for the stargazing experience to which Ms. MacLeod replied that with Bayside Astronomy volunteers wish for it to remain as a free event
Ms. MacLeod noted that a dark sky component has been added to the eco-adventure program
11:21 a.m. – Ferndale Lions Head Lions Club – Eric McLay
Ask: $1,500.00
Want to erect a new sign showing the four service clubs in the area: Lions, Lioness, Rotary and Legion Clubs
Unsure of cost at this moment
Councillor Mielhausen said that the sign is a good idea
Noted that service club signs were removed when that the new gateway sign was erected
Plans to have meeting with the four service clubs and Marydale Ashcroft
11:24 a.m. – Bruce Peninsula Spirit Singers Community Choir – Marilyn Bullen and Dave Barrow
Ask: $1,400.00
Purchasing music is expensive due to copyright provisions and can cost $4.95 per person at times
Want to include history of the choir in the proposed program brochure
There will be a concert on July 6, 2019, the location is to be determined
The success of this funding request may determine the venue rental
11:35 a.m. – Woodlands Recreation Association – Dianne Thomson
Ask: $2,000.00
The proposed Miller Lake Community Trail will be wholly on private property
Want to apply to Grey Bruce Community Foundation and Ontario Trillium Foundation
The cost for the design stage only is $2,000.00
Will secure legal advice and written agreements from property owners
Councillor Myles asked the approximate amount of trail proposed
Trail will be about 4 kilometres
Want to avoid wet areas
Costs estimated at $230,000.00
Will conform to Ontario Trails Act
Councillor Mielhausen asked if the Miller Lake Community Group had any problems with the proposed trail to which Ms. Thomson said that they have concerns which are being/will be addressed
Mayor McIver questioned who would maintain the trail
Ms. Thomson stated that there will be ongoing maintenance by volunteers, section by sectoin
11:47 a.m. – Northern Bruce Truth and Reconciliation Group – Glenda Clarke and Dwight Turner
Ask: $1,700.00
Holding the Walk a New Path project for 2019
Will be two public education events open to anyone interested in learning
The United Nations has declared 2019 the year of indigenous languages
Started the group in 2015 and operate as a not-for-profit group
Councillor Myles noted the importance of the group and its offerings
Primary focus is to educate residents on indigenous culture
11:55 a.m. – Peninsula Bruce Trail Club – Grant Ehrhardt
Ask: $5,593.50
The four Bruce Trail portable toilet locations were listed as: McCurdy Parkette, Forty Hills Parking, Devils Monument Parking and Dyers Bay Municipal Parking
Thanked the Municipality for support last year
Benefits the Municipality having the portable toilets
Councillor Golden mentioned the possibility for a long-term solution being composting toilets which would result in a better appearance
Councillor Myles recommended that the Municipality explore partnerships in that it appears that Ontario Heritage Trust owns the subject properties and porta potties are only a short term solution
Requests for Under $500
Mayor McIver referred requests for under $500.00 to the March 13, 2019 Special Council Meeting.
Requests for Under $500 and Waiving of Fees
Mayor McIver referred requests for under $500.00 and waiving of fees to the March 13, 2019 Special Council Meeting.
Requests for Waiving of Fees
Mayor McIver referred requests for the waiving of fees to the March 13, 2019 Special Council Meeting.
Moved by D. Myles Resolution #06-03-2019 Seconded by L. Golden
THAT Council defers requests from the Lion’s Head Skating Club, Crime Stoppers Grey Bruce, and Agenda Items 23, 24 and 25 (requests under $500 and requests for the waiving of fees) to the March 13, 2019 Special Council Meeting.
Carried
OTHER BUSINESS
There was no Other Business for Special Council Meeting No. 19-06, March 11, 2019.
CORRESPONDENCE
Greg Lloyd- Response to the Proposed Miller Lake Trail – Items and concerns for consideration
Moved by D. Myles Resolution #06-04-2019 Seconded by M. Myles
THAT the correspondence items be received for information, as printed and circulated.
Carried
READING OF BY-LAWS
Moved by D. Myles Resolution #06-05-2019 Seconded by M. Myles
THAT the following listed by-law be given 1st, 2nd and 3rd reading and enacted:
2019-29 BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF NORTHERN BRUCE PENINSULA HELD MONDAY, MARCH 11, 2019
Carried
CLOSED SESSION
There is no Closed Session for Special Council Meeting No. 19-06, March 11, 2019.
RECONVENE FROM “CLOSED SESSION” TO RESUME COUNCIL MEETING
There is no Closed Session for Special Council Meeting No. 19-06, March 11, 2019.
ADJOURNMENT
Moved by M. Myles Resolution #06-06-2019 Seconded by J. Mielhausen
THAT the meeting adjourns at 12:18 p.m.
Carried