Members Present: Mayor – Milt McIver, Deputy Mayor – Debbie Myles, Councillor – Laurie (Smokey) Golden, Councillor – James Mielhausen, Councillor – Megan Myles
Staff Absent: Treasurer – Teresa Shearer, GIS/IT Coordinator – Kara Smith, Chief Building Official – Wendy Elliott, Bylaw Enforcement Officer – Carol Hopkins
Staff Present: Chief Administrative Officer – Peggy Van Mierlo-West, Clerk – Cathy Addison, Deputy Clerk – Tessa Swanton, Committee/Licensing Coordinator – Lindsay Forbes, Public Works Manager – Troy Cameron, Manager of Community Services – Ryan Deska, Fire Chief – Jack Burt
Others Present: Nil
Note: Members of Council and staff were present in the Municipal Office Council Chamber and the meeting was held via zoom, an electronic platform, for members of the public to attend.
Note: In the absence of the ability to vote by a show of hands, in accordance with By-law No. 2021-08 Section 3-64.3, Council votes will be recorded for resolutions presented at electronic Council meetings. Voting took place by way of roll call by the Clerk to ensure that Council members and the public were aware of how each Council member voted.
Call to Order and Disclosure of Pecuniary Interest and the General Nature Thereof
Mayor McIver called the meeting to order at 10:00 a.m. and Council members were reminded to disclose any pecuniary interest and the general nature thereof that may arise during the meeting.
Approval of the Agenda
#08-1-2022
Moved by Councillor Laurie (Smokey) Golden, Seconded by Councillor James Mielhausen
Yes: Mayor Milt McIver, Deputy Mayor Debbie Myles, Councillor Laurie (Smokey) Golden, Councillor James Mielhausen, and Councillor Megan Myles.
No: None.
That the content of the agenda be approved as presented.
Carried
Consideration of Agenda Items
1. Community Services Manager Report No. CS 22-02
Re: Award of Contract for Lion’s Head Harbour Dock Construction RFP
CAO, Peggy Van Mierlo-West, provided Council with the Municipality of Northern Bruce Peninsula’s procurement policy as information. She also informed Council that no confirmed results from the Insurance provider have been received at this time.
Staff informed Council that on Friday, March 4, 2022, an engineer visited and reviewed the claim site. Clarification was provided to Council that the current insurance policy held on the Harbour covers wave damage, but does not include tidal coverage.
CAO, Peggy Van Mierlo-West noted that if insurance payments do not cover all the costs associated with the repairs to the Harbour, as projected in the Community Services Manager Report CS 22-02, Council will consider the allocation of reserve funds to the project.
Considerable discussion ensued regarding Community Services Manager Report No. CS 22-02. It was noted that the Municipality must fund any damage that is not covered by the insurance claim filed on the Lion’s Head Harbour.
Community Services Manager, Ryan Deska, provided further clarification on features of the proposed docks, such as a wave attenuator (underwater breakwall).
Council discussed coverage under the Municipality’s current insurance policy, specifically the applicability of tidal wave coverage. It was noted that C and D dock are most susceptible to damage caused by intense waves within the Harbour. Staff have reached out to the Municipal insurance broker to review the current policy and evaluate risk management as it pertains to the Lion’s Head Harbour.
#08-2-2022
Moved by Deputy Mayor Debbie Myles, Seconded by Councillor Laurie (Smokey) Golden
Yes: Councillor Laurie (Smokey) Golden, Mayor Milt McIver, Councillor James Mielhausen, and Councillor Megan Myles.
No: Deputy Mayor Debbie Myles.
That Council receives Manager of Community Services Report No. CS 22-02, with an update on the Lion’s Head Harbour Dock Construction project;
And that Council awards the contract for Lion’s Head Harbour Dock Construction to Kropf Industrial in the amount of $429,536.73, including HST.
Carried
Other Business
CAO, Peggy Van Mierlo-West circulated an email to Council regarding an Ontario Good Roads Conference as information. She advised Council that if they wish to register for the conference, to contact staff.
Mayor McIver noted that he has registered for this event through Bruce County.
Reading of By-laws
By-law No. 2022-25
Being a By-Law to Confirm the Proceedings of the Special Council Meeting of The Corporation of The Municipality of Northern Bruce Peninsula Held Monday, March 7, 2022
#08-3-2022
Moved by Councillor James Mielhausen, Seconded by Councillor Laurie (Smokey) Golden
Yes: Mayor Milt McIver, Deputy Mayor Debbie Myles, Councillor Laurie (Smokey) Golden, Councillor James Mielhausen, and Councillor Megan Myles.
No: None.
That the listed by-law(s) be given 1st, 2nd, and 3rd reading, and enacted.
Carried
Adjournment
#08-4-2022
Moved by Councillor James Mielhausen, Seconded by Councillor Laurie (Smokey) Golden
Yes: Mayor Milt McIver, Deputy Mayor Debbie Myles, Councillor Laurie (Smokey) Golden, Councillor James Mielhausen, and Councillor Megan Myles.
No: None.
That the meeting adjourns at 10:17 a.m.
Carried
