Members Present: Mayor – Milt McIver, Deputy Mayor – Debbie Myles, Councillor – Laurie (Smokey) Golden, Councillor – James Mielhausen, Councillor – Megan Myles
Members Absent: Bylaw Enforcement Officer – Carol Hopkins, Chief Building Official – Wendy Elliott
Staff Present: Chief Administrative Officer – Peggy Van Mierlo-West, Clerk – Cathy Addison, Deputy Clerk – Tessa Swanton, GIS/IT Coordinator – Kara Smith, Manager of Community Services – Ryan Deska, Treasurer – Teresa Shearer, Public Works Manager – Troy Cameron, Fire Chief – Jack Burt, Committee/Licensing Coordinator – Lindsay Forbes
Others Present: Nil
Note: Members of Council and staff were present in the Municipal Office Council Chamber and the meeting was held via zoom, an electronic platform, for members of the public to attend.
Note: In the absence of the ability to vote by a show of hands, in accordance with By-law No. 2021-08 Section 3-64.3, Council votes will be recorded for resolutions presented at electronic Council meetings. Voting took place by way of roll call by the Clerk to ensure that Council members and the public were aware of how each Council member voted.
Call to Order and Disclosure of Pecuniary Interest and the General Nature Thereof
Mayor McIver called the meeting to order at 1:01 p.m. and Council members were reminded to disclose any pecuniary interest and the general nature thereof that may arise during the meeting.
Councillor James Mielhausen declared a conflict of interest on “Agenda Item #8, Correspondence Item #1, regarding commercial boat tour operation as my daughter works for a tour boat company”.
Approval of the Agenda
#01-01-2022
Moved by Councillor James Mielhausen, Seconded by Deputy Mayor Debbie Myles
Yes: Mayor Milt McIver, Deputy Mayor Debbie Myles, Councillor Laurie (Smokey) Golden, Councillor James Mielhausen, and Councillor Megan Myles.
No: None.
That the content of the agenda be approved as presented.
Carried
Adoption of the Minutes
Re: Council Meeting No. 21-38, January 10, 2022
#01-02-2022
Moved by Councillor Megan Myles, Seconded by Councillor Laurie (Smokey) Golden
Yes: Mayor Milt McIver, Deputy Mayor Debbie Myles, Councillor Laurie (Smokey) Golden, Councillor James Mielhausen, and Councillor Megan Myles.
No: None.
That the minutes of Council Meeting No. 21-38, January 10, 2022 be approved as printed and circulated.
Carried
Public Meeting – Nil
Delegation – Nil
Consideration of Agenda Items
1. Treasurer Report No. TR 22-01
Re: 2022 Budget – Draft #1
Council discussed when the 2021 actual figures will be incorporated into the 2022 Budget. The Treasurer, Teresa Shearer, explained that these figures may not be updated until the end of February 2022 as staff are still waiting to receive some 2021 invoices.
It was recommended that Council and staff review the Municipality of Kincardine’s budget documents in terms of presentation and formatting.
Councillor Golden was directed to contact the Treasurer with any budget questions prior to the next Council meeting.
CAO, Peggy Van Mierlo-West clarified the budget for flags and flag poles as being connected to the purchasing of new Canada flags and installation of an additional flag pole at the Municipal Office to allow for flag raising events.
The Treasurer was directed to investigate obtaining 2021 actuals; however, it was noted that some of the actual figures will not be available until later this spring.
#01-03-2022
Moved by Councillor Megan Myles, Seconded by Councillor James Mielhausen
Yes: Councillor James Mielhausen, Councillor Megan Myles, Mayor Milt McIver, Deputy Mayor Debbie Myles, and Councillor Laurie (Smokey) Golden.
No: None.
THAT Council receives Draft #1 of the 2022 Budget for their consideration; and
THAT budget deliberations will begin on January 24, 2022.
Carried
2. Accounts Payable Voucher
Re: December 2021
Councillor Mielhausen questioned the purchase of an item relating to a part for a piece of machinery in the Public Works Department. Public Works Manager, Troy Cameron, provided clarification.
#01-04-2022
Moved by Councillor James Mielhausen, Seconded by Councillor Laurie (Smokey) Golden
Yes: Councillor Laurie (Smokey) Golden, Councillor James Mielhausen, Mayor Milt McIver, Deputy Mayor Debbie Myles, and Councillor Megan Myles.
No: None.
That Council receives approved Accounts Payable Voucher in the amount of $3,975,579.99 as information.
Carried
3. Attainable Housing Task Force Minutes
Re: December 2, 2021
Community Services Manager, Ryan Deska, confirmed that no budgetary items are necessary to be incorporated into the 2022 Budget. He advised that options/projects will be identified once the Attainable Housing Task Force receives the Housing Strategy prepared by the consultant.
The CAO noted that staff are waiting on information from the Bruce County Planning Department regarding additional dwelling units and other important planning updates. This information will be forwarded to Council once received by staff.
#01-05-2022
Moved by Deputy Mayor Debbie Myles, Seconded by Councillor Megan Myles
Yes: Mayor Milt McIver, Deputy Mayor Debbie Myles, Councillor Laurie (Smokey) Golden, Councillor James Mielhausen, and Councillor Megan Myles.
No: None.
That the minutes of Attainable Housing Task Force Meeting No. 21-07, December 2, 2021 be approved as printed and circulated.
Carried
Other Business – Nil
Correspondence
1. Siskinds The Law Firm- Zoning By-law Amendment, Addition of Commercial Tour Boat Operation to C1 Zone-Information
Councillor Mielhausen declared conflict of interest on this item and did not participate in this portion of the meeting.
Deputy Mayor Myles questioned why the letter was not forwarded to Council prior to the December 20, 2021 Council meeting. The CAO, Peggy Van Mierlo-West, referred to the Council Correspondence Policy and explained that the policy does not include emails to Council as all pertinent Council information is distributed through the public Council agenda process. The CAO noted that the email would have been forwarded to Council; however, there was insufficient time before the meeting for the email to be forwarded.
Council continued to discuss the letter from Siskinds The Law Firm and it was noted that no final decision on the matter has been made by Council and all information that is discussed during Council meetings must be posted on a public agenda by the agenda deadline.
Following the vote, Councillor Mielhausen resumed participation in the meeting.
#01-06-2022
Moved by Councillor Laurie (Smokey) Golden, Seconded by Councillor Megan Myles
Yes: Mayor Milt McIver, Councillor Laurie (Smokey) Golden, and Councillor Megan Myles.
No: Deputy Mayor Debbie Myles.
That the correspondence item #1 be received as information as printed and circulated.
Carried
2. Grey Bruce Sustainability Network- The Sustainability Project- Information
3. ROMA- Highlights from ROMA’s December Board Meeting- Information
4. Municipality of South Bruce- Nuclear Waste Management Organization Project- Information
5. Grey Bruce Public Health Media Release- Ontario Temporarily Moving to Modified Step Two of the Roadmap to Reopen- Information
6. Grey Bruce Public Health Media Release- Dose Intervals and Information- COVID-19 Vaccine for those 5-17 years of age- Information
#01-07-2022
Moved by Councillor James Mielhausen, Seconded by Councillor Laurie (Smokey) Golden
Yes: Councillor Laurie (Smokey) Golden, Councillor Megan Myles, Mayor Milt McIver, Deputy Mayor Debbie Myles, and Councillor James Mielhausen.
No: None.
That the correspondence items #2-6 be received as information as printed and circulated.
Carried
Reading of By-laws
By-law No. 2022-07
Being a By-Law to Confirm the Proceedings of the Council Meeting of The Corporation of The Municipality of Northern Bruce Peninsula Held Monday, January 10, 2022
#01-08-2022
Moved by Councillor Laurie (Smokey) Golden, Seconded by Deputy Mayor Debbie Myles
Yes: Mayor Milt McIver, Deputy Mayor Debbie Myles, Councillor Laurie (Smokey) Golden, Councillor James Mielhausen, and Councillor Megan Myles.
No: None.
That the listed by-law(s) be given 1st, 2nd, and 3rd reading, and enacted.
Carried
Closed Session
#01-09-2022
Moved by Councillor James Mielhausen, Seconded by Councillor Megan Myles
Yes: Mayor Milt McIver, Deputy Mayor Debbie Myles, Councillor Laurie (Smokey) Golden, Councillor James Mielhausen, and Councillor Megan Myles.
No: None.
That Council move into closed meeting at 1:48 p.m. pursuant to Section 239 (2) of The Municipal Act, 2001, as amended, for the following reasons: b) personal matters about an identifiable individual including municipal or local board members (Fire Department).
Carried
Reconvene from Closed Session to Resume Council Meeting
#01-10-2022
Moved by Councillor James Mielhausen, Seconded by Councillor Megan Myles
Yes: Mayor Milt McIver, Deputy Mayor Debbie Myles, Councillor Laurie (Smokey) Golden, Councillor James Mielhausen, and Councillor Megan Myles.
No: None.
That Council reconvenes from Closed Session at 2:08 p.m. and resumes the Council meeting.
Carried
Mayor McIver advised that the CAO had provided an update regarding personnel within the Fire Department to Council.
Adjournment
We are attempting to make every document accessible but there may still be difficulty in recognizing all the information. Please contact the Accessibility Coordinator if you require assistance and we will make every attempt to provide this information in an alternate format.
Please note that third party sourced documents found within this package will not be converted to an accessible format by the Municipality of Northern Bruce Peninsula; however, upon request, we will attempt to obtain these documents in an appropriate accessible format.
#01-11-2022
Moved by Councillor James Mielhausen, Seconded by Councillor Megan Myles
Yes: Mayor Milt McIver, Deputy Mayor Debbie Myles, Councillor Laurie (Smokey) Golden, Councillor James Mielhausen, and Councillor Megan Myles.
No: None.
That the meeting adjourns at 2:10 p.m.
Carried
