MNBP Special Council Meeting Minutes September 2, 2020: Trillium Grant Applications

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MEMBERS PRESENT: Mayor Milt McIver, Deputy Mayor Debbie Myles, Councillor James Mielhausen, Councillor Megan Myles, Councillor Laurie (Smokey) Golden

STAFF PRESENT: Peggy Van Mierlo-West, Chief Administrative Officer, Cathy Addison, Clerk, Tessa Swanton, Administrative Assistant, Wendy Elliott, Chief Building Official, Troy Cameron, Public Works Manager 

OTHERS PRESENT: Nil 

All members of Council were present in the council chamber and the meeting was held via zoom, an electronic platform, for members of the public to attend. 

DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

Mayor McIver called the meeting to order at 9:01 a.m. and Council members were reminded to disclose any pecuniary interest and the general nature thereof that may arise during the course of the meeting.

APPROVAL OF THE AGENDA

Moved by L. Golden Resolution #34-01-2020 Seconded by D. Myles

THAT the content of the agenda be approved as presented.

Carried 

ADOPTION OF THE MINUTES

There are no minutes to adopt for Special Council Meeting No. 20-34, September 2, 2020.

PUBLIC MEETING

There is no Public Meeting for Special Council Meeting No. 20-34, September 2, 2020.

DELEGATION

There is no Delegation for Special Council Meeting No. 20-34, September 2, 2020.

CONSIDERATION OF AGENDA ITEMS

1. Chief Administrative Officer Report No. CAO 20-36

RE: Building and Planning Administrative Assistant Job Description

Councillor Myles inquired on the status of the Organizational Review process being conducted by Ward & Uptigrove and if they have any comments regarding the position.

CAO, Peggy Van Mierlo-West, advised that the Organizational Review begins next Tuesday. With respect to the position, the CAO indicated that she reviewed the structure of neighbouring municipalities and an exit interview was completed with the previous employee performing the duties outlined in the position. She noted that the exit interview suggested that workload is the main issue and there is insufficient time to concentrate on one specific item. Peggy Van Mierlo-West also stated that she had a conversation with the Clerk and Chief Building Official regarding changes to the position and they were pleased with the proposed changes. 

Mayor McIver said that vast knowledge is required for this position. Councillor Golden agreed and commented that both building related knowledge and administrative skills will be needed.

Moved by J. Mielhausen Resolution #34-02-2020 Seconded by M. Myles

THAT, Council receives the Building and Planning Administrative Assistant, AND;

THAT, the job description titled Building and Planning Administrative Assistant be approved and that this position be posted.

Carried

2. Chief Administrative Officer Report No. CAO 20-37

RE: Trillium Grant Application – St. Edmunds Bruce Peninsula Museum

Mayor McIver asked the CAO the number of applications that Council is able to support. The CAO informed that only one application is allowed to be submitted each year and mentioned that there is a separate committee also requesting support.

Peggy Van Mierlo-West said that the funding would provide the St. Edmunds Bruce Peninsula Museum with additional scheduling software and personal protective equipment (PPE) for staff. She stated that this is a good project to support.

Moved by D. Myles Resolution #34-03-2020 Seconded by L. Golden

THAT, Council receives Trillium Grant Application – St. Edmunds Bruce Peninsula Museum, AND;

THAT, Council supports the St. Edmunds Bruce Peninsula Museum Trillium Grant Application under the Resilient Communities Fund. 

Carried

3. Chief Administrative Officer Report No. CAO 20-38

RE: Trillium Grant Application – Cabot Head Road Lighthouse

Peggy Van Mierlo-West advised that a title search was completed to confirm ownership of the lands. She said that if the road is changed to a multi-use path then agreements will need to be in place. She noted that a letter of support from Ontario Parks was received by the groups and they have yet to receive a support letter from the Department of Fisheries and Oceans (DFO), but DFO has been contacted with an update. The CAO said that this multi-use path proposal has been reviewed by municipal staff and they support the change. She mentioned that the design aspect is uncertain at the moment.

Councillor Golden questioned if there are any other applicable rules relating to access. Peggy Van Mierlo-West said that the construction project would require an agreement by Council regarding access to Municipally-owned lands. Private lands would be subject to the individual agreements with property owners. The CAO mentioned that a discussion has yet to occur in regard to Council’s vision for the road and if a multi-use path is something that Council may favour. 

Councillor Myles said that it is good to have organizations in the area to steward and monitor as the Municipality does not have enough bylaw enforcement officers on staff. She stated that a plan should be determined regarding garbage and washroom facilities, it appears like support has been given by adjacent land owners for a cycling path and local Dyers Bay residents may also be supportive of the project.

Moved by J. Mielhausen Resolution #34-04-2020 Seconded by D. Myles

THAT, Council receives report titled Trillium Grant Application – Cabot Head Road Lighthouse, AND;

THAT, Council supports in principle the collaborative submission of an Ontario Trillium Fund application submitted by the Bruce Peninsula Bird Observatory, Friends of Cabot Head Lighthouse and Bruce Peninsula Biosphere Association pending conversations and further information being brought back to Council. 

Carried

OTHER BUSINESS

Councillor Mielhausen referred to the job posting for the Waste Management Equipment Operator – Lever 1 and questioned if the job needs to be filled. Peggy Van Mierlo-West said that the position is filling a vacancy and the department is finding it difficult to maintain customer service and regular duties. She commented that it is a union position and specific amounts of staffing are required.

CORRESPONDENCE

There is no Correspondence for Special Council Meeting No. 20-34, September 2, 2020.

READING OF BY-LAWS

Moved by J. Mielhausen Resolution #34-04-2020 Seconded by L. Golden

THAT the following listed by-laws be given 1st, 2nd and 3rd reading and enacted:

2020-85 BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE SPECIAL COUNCIL MEETING OF THE CORPORATION OF THE MUNICIPALITY OF NORTHERN BRUCE PENINSULA HELD WEDNESDAY, SEPTEMBER 2, 2020

Carried

CLOSED SESSION

There is no Closed Session for Special Council Meeting No. 20-34, September 2, 2020.

RECONVENE FROM “CLOSED SESSION” TO RESUME COUNCIL MEETING

There is no Closed Session for Special Council Meeting No. 20-34, September 2, 2020.

ADJOURNMENT 

Moved by D. Myles Resolution #34-05-2020 Seconded by L. Golden

THAT the meeting adjourns at 9:14 a.m. 

Carried