MEMBERS PRESENT: Mayor Milt McIver, Deputy Mayor Debbie Myles, Councillor Laurie (Smokey) Golden, Councillor James Mielhausen, Councillor Megan Myles
STAFF PRESENT: Peggy Van Mierlo-West, Chief Administrative Officer, Cathy Addison, Clerk, Tessa Swanton, Administrative Assistant, Jeff Mielhausen, Operations Supervisor, Ryan Deska, Manager of Community Services, Teresa Shearer, Treasurer, Wendy Elliott, Chief Building Official, Carol Hopkins, By-law Enforcement Officer
OTHERS PRESENT: Nick Larson, Ontario Clean Water Agency, John Haselmayer, Brian McHattie and Ethan Meleg, Parks Canada, Neda Sarbakhsh, Tobermory and District Chamber of Commerce
NOTE: All members of Council were present in the council chamber and the meeting was held via zoom, an electronic platform, for members of the public to attend.
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
Mayor McIver called the meeting to order at 1:38 p.m. following the Committee of Adjustment Meeting No. 20-02 and Council members were reminded to disclose any pecuniary interest and the general nature thereof that may arise during the course of the meeting.
Councillor Myles declared a conflict of interest with respect to Agenda Item #15, Chief Administrative Officer Report No. CAO 20-33 RE: Short Term Accommodation Workplan as “I own/operate a tourist accommodation in the Municipality”.
APPROVAL OF THE AGENDA
Moved by D. Myles Resolution #33-01-2020 Seconded by L. Golden
THAT the content of the agenda be approved as presented.
ADOPTION OF THE MINUTES
RE: Special Council Meeting No. 20-31, August 7, 2020 and Council Meeting No. 20-32, August 10, 2020
In response to a request from Councillor Golden, the following sentence is to be omitted from page 9 of the minutes of Council Meeting No. 20-32, August 10, 2020:
“She said that it was her hope that this news would not become public until members of the Tobermory and District Chamber of Commerce were notified.”
Moved by M. Myles Resolution #33-02-2020 Seconded by J. Mielhausen
THAT the minutes of Special Council Meeting No. 20-31, August 7, 2020 and Council Meeting No. 20-32, August 10, 2020 be approved, as amended.
There is no Public Meeting for Council Meeting No. 20-33, August 24, 2020.
Ontario Clean Water Agency, Nick Larson
RE: Asset Management Plan Summary
Mayor McIver welcomed Nick Larson from the Ontario Clean Water Agency (OCWA). Nick Larson proceeded to present a summary of the Asset Management Plan (AMP) for the Municipality of Northern Bruce Peninsula (MNBP).
Nick Larson defined an AMP as a corporate management system rather than a plan or outcome. He said that the AMP was developed on behalf of the MNBP and can be amended as required. He noted that the plan addresses current performance, spending, lifecycle activities, performance applications and ultimately creates an asset spending to asset performance relationship. Nick Larson advised that the AMP is comprehensive, which means that the plan prepared is ahead of provincial regulations and includes an asset hierarchy.
A graph titled “2020 Asset Portfolio” was presented that displayed asset replacement values across various service categories. Nick Larsen elaborated on defining current asset performance. He explained that there are three performance categories: very good/good, fair/poor and very poor. He mentioned that each asset is assigned a performance category that describes whether the asset’s objectives/requirements are being fulfilled. Nick Larson advised that the performance analysis is not solely age-based, but takes into account all information available.
The “Current Asset Performance” graph was then displayed. Nick Larson stated that there is a lot of municipal infrastructure placed in the good or very good category. The “Performance Indicators Trending” table was then shown.
Nick Larson informed that asset performance is expected to decline if past spending levels are sustained. He mentioned that a Water and Wastewater Master Servicing Plan and Facilities Master Plan are needed for potential future projects. Nick Larson commented that the roads in MNBP are in better shape than most other small municipalities.
Infrastructure findings gaps were then addressed. The average annual funding gap was presented at $165,000 and the average annual funding gap at $100,000. Nick Larson stated that there are three different financial strategies that can be used by MNBP as follows: Option 1- reallocation of money between asset groups; Option 2- increase net spending; and Option 3- adjust asset performance expectations.
Nick Larson said that MNBP can either continue existing efforts to manage asset performance or initiate new processes to establish asset performance expectations. New processes include the creation of master plans and studying the concept of implementing development charges to fund new infrastructure.
Mayor McIver opened the floor to comments and questions from Council.
Councillor Myles spoke on the financial strategy options and asked Nick Larson how the Municipality could determine if Option 3- adjust asset performance expectations, is of any interest to the community. Nick Larson recommended a community consultation process to determine top priorities and recreational spaces. He noted that the Accessibility for Ontarians with Disabilities Act (AODA) is mandatory in terms of compliance and needs versus wants should be reviewed. Councillor Myles mentioned that the strategic planning survey included a question regarding service delivery.
CAO, Peggy Van Mierlo-West, listed the following next steps for the AMP: the Treasurer will present a staff report at the September 14, 2020 Council Meeting to approve the AMP; the strategic planning survey recently closed and some trends have been determined; the Recreation Master Plan requires updating next year; a Water and Waste Waster Master Plan needs to be developed; review the concept of development charges; and review servicing levels and affects on development.
Mayor McIver thanked Nick Larson for his AMP presentation.
Moved by M. Myles Resolution #33-03-2020 Seconded by D. Myles
THAT Council receive the asset management presentation, AND
THAT, Staff provide Council with a follow up report regarding implementation.
Parks Canada, John Haselmayer, Brian McHattie and Ethan Meleg
RE: Information regarding Request for Proposals being developed for business opportunities in Fathom Five National Marine Park
Bruce Peninsula and Fathom Five National Marine Park Superintendent John Haselmayer, appeared before Council along with Brian McHattie and Ethan Meleg. He said that the purpose of the presentation is to receive feedback from Council regarding changes to the business environment in the Fathom Five National Marine Park (the Park).
A graph was presented by John Haselmayer depicting the exponential visitation growth on Flowerpot Island. He commented on the impact this has on the visitor experience and said that the whole region is experiencing similar growth. He stated that the number of front-line employees has doubled and 24 million dollars of new infrastructure has been developed in order to accommodate the visitor increase. John Haselmayer indicated that collaborating with Municipal staff to find solutions has been successful.
A timeline was shown that demonstrated the state of visitation prior to 2016 and its transition to the future including a new request for proposals (RFP) process. He informed that documents relating to past meetings in regard to the RFP process amendments are all posted on the Park’s website.
Key strategies and decisions were then addressed. John Haselmayer advised that a competitive process will allow everyone an opportunity to do business in the Park; 2 operators will be allowed to operate shuttles to Flowerpot Island; the maximum number of visitors permitted on Flowerpot Island at one time has been reduced to 650 from 1000; and there will be no small motorized tours over the Sweepstakes.
John Haselmayer went into further detail regarding the new maximum number of visitors at Flowerpot Island. He explained that the maximum number of visitors (650) was determined to be the point where the island becomes full and visitors begin spilling into other areas, damage occurs and safety becomes an issue. He commented that the maximum visitor reduction does not necessarily limit the number of people visiting the island, but rather is a method of flattening the busiest times (weekends).
Changes to the Flowerpot Island and Big Tub Harbour Schedules were described by John Haselmayer. The Flowerpot Island schedule highlighted changes including the addition of a time slot for small groups and guided tours and a transition period. The Big Tub Harbour schedule now includes an opportunity for “dive, paddle, snorkel and swim” activities in certain hours of the morning and night occuring on all days of the week and slight changes in hours relating to commercial access (now closing to commercial traffic at 8:00 p.m. as opposed to 10:00 p.m.).
The RFP timeline was presented and suggested that bidders will begin responding to the RFP in December 2020 with implementation taking place in May, 2022. John Haselmayer recommended that next steps include receiving feedback from Council in September, 2020, finalizing the RFP package in October/November, 2020, launching the RFP in December, 2020 and awarding the RFP in July, 2021.
Deputy Mayor Myles questioned John Haselmayer’s comment regarding flattening the busy times and sending visitors to places with room for growth as that may cause a problem for the Municipality. John Haselmayer clarified that he meant to say that they will find ways to take the excess demand during the peak times and move visitors to different times and places where there is room. He said that staff do not send visitors to Lion’s Head and other areas when the Park is full, as they are aware of the strain that may cause. John Haselmayer stated that shifting away from peak times is the goal.
Deputy Mayor Myles said that the reduction of visitors to Flowerpot Island will likely result in visitors overwhelming Municipal areas. Haselmayer said that the Deputy Mayor’s comment appears to be true and the Park will work with regional partners to develop broader strategies for the whole region.
Councillor Golden said that training tourists has not been successful in Tobermory and the reduction in visitors permitted on Flowerpot Island will result in an issue in Tobermory, especially when international tourism is permitted again. She said that small group tours will not solve the problem and she has not seen any comprehensive studies of the destruction of Flowerpot Island, but she has seen evidence of it in the community. She stated that the Municipality is struggling to deal with parking, garbage, service and more, plus the associated costs.
Councillor Golden expressed concern with the RFP process and stated that she has yet to see the RFP form. She said that commercial vessels can operate businesses that do not own municipal infrastructure or pay municipal taxes and it may be difficult for commercial vessel businesses based in the Municipality to compete. She asked what requirements will be listed in the RFP. John Haselmayer agreed that it is challenging to train tourists, but not impossible. He referenced the implementation of the parking system at the Park and said that by 2019 visitors were aware of the new system. John Haselmayer recommended that the Park and Municipality work together and protect the lands for future generations by setting limits.
Councillor Golden referred to John Haselmayer’s comment with respect to allowing everyone the opportunity to do business in the Park. She questioned what is in place supporting the principles outlined in the Park Establishment Agreement placing local businesses as a priority. John Haselmayer indicated that the Establishment Agreement is not specific to favouring local businesses through a public solicitation process. He explained that he cannot describe the RFP criteria, but did note that established local businesses should do well in the process.
Councillor Myles inquired on the term of the RFP once it is awarded. John Haselmayer stated that the term will be made public in advance and the term must be an important balance.
Councillor Myles stated that the Municipality needs to take some responsibility for accommodating visitors, such as providing parking and washrooms. She mentioned that other municipalities have a business licencing process in place and the Municipality cannot place all responsibility on the Park to ensure that the Municipality is protected. Councillor Myles noted that tax payers should not be paying the burden of visitors and tourism. In regard to feedback, she questioned how Council will arrive on a stance given the controversial nature of the topic.
John Haselmayer requested feedback from Council by the end of September 2020.
Mayor McIver thanked John Haselmayer for his presentation and noted that Council would formalize their feedback in September.
Tobermory and District Chamber of Commerce, Neda Sarbakhsh
RE: Direction on if the TDCC should continue managing the Information Centre or the Municipality
Neda Sarbakhsh appeared virtually before Council on behalf of the Tobermory and District Chamber of Commerce (TDCC). She indicated that the TDCC has been having difficulty hiring students and the Board of Directors thinks that other options should be explored. She stated that the Information Centre could be operated by another organization other than the TDCC and emphasized that online platforms are becoming more popular.
Neda Sarbakhsh said that the Board of Directors wants to focus on growing memberships. She mentioned that the 2020 funding grant from the Municipality was received 3-4 months later than usual and made the TDCC question their traditional methods of operation. She advised that the office will remain open until Thanksgiving in order to avoid any negative effects on downtown businesses.
Neda Sarbakhsh then clarified some misinformation that was circulated in the past week. She said that the TDCC is not closing, only discontinuing operation of the Tobermory Information Centre (TIC).; the closure of the TIC will de determined by a vote at the annual general meeting; closing the TIC is a financial choice as the TIC is not self-sustainable; other options will be presented to members for consideration; it is time for change; the COVID-19 pandemic forced the TDCC to review and question operations; accounts have not been mismanaged as a certified accountant has signed off on the finances each year; and the TDCC is not in a good financial position. Neda Sarbakhsh informed that a 6-week termination letter has been provided to employees.
Sandi Holst presented a financial synopsis. She informed that there has been no membership related growth. She advised that 86% of members are in the tourism industry and 14% in other sectors; 87% of members are located in Tobermory and 13% elsewhere. She indicated that if 2020 was a regular year, then they were projecting a $5,500 loss, therefore they believe it is time to restructure. Sandi Holst said that being self-sufficient should be a priority. Neda Sarbakhsh mentioned that online searches are shocking and it is unlikely that businesses rely on the TDCC for advertisement.
Councillor Golden apologized for any problems that she may have contributed to the Board of Directors. She said that she understands the TDCC is its own entity and had hoped that the Information Centre could remain open. She explained that she was initially concerned that the impression was given that the Municipality was partially responsible for financial shortfall of the TDCC resulting in the termination of employees.
Neda Sarbakhsh confirmed that the letter was not meant to blame the Municipality in any way. She mentioned that they contacted an employment lawyer for guidance and advice.
Sandi Holst stated that it is imperative that funding arrives early if approved and there is the opportunity for money to be made while operating a non-profit organization. She noted that the TDCC should not be dependent on the Municipality, membership needs to grow outside of Tobermory and the process for the Information Centre needs to be revisited. Neda Sarbakhsh indicated that the TDCC is losing members with the rise of Airbnb.
Councillor Myles recognized that decisions are tough and change is hard and commended the TDCC on making a decision based on key information, trends and long-term sustainability. She said that local residents do not want to be subsidizing tourism and long-term sustainability should not rely on grants from the Municipality. She suggested they consult with people affected by the decision and consider delivering tourism services collaboratively.
Mayor McIver thanked Neda Sarbakhsh and Sandi Holst for their presentation.
There was a break in the meeting at 3:16 p.m.
The meeting reconvened at 3:21 p.m.
CONSIDERATION OF AGENDA ITEMS
1. Notice of Motion- Councillor Myles
RE: Implementing Paid Parking at McCurdy Drive, Lion’s Head Beach and Black Creek Provincial Park to generate funds for sustainable tourism management
Mayor McIver recommended that the notice of motion be deferred until the September 16, 2020 Special Council Meeting regarding parking.
Councillor Myles said that the motion is general in nature and it is right direction for the Municipality. She noted that she has yet to hear any opposition and funding needs to be generated by those using the area. She stated that the resolution would provide staff some support from Council to move forward.
Mayor McIver stressed the importance of looking at parking issues throughout the entire Municipality, not just certain areas, and further that the notice of motion should reflect the whole Municipality.
Councillor Golden said that she supports the idea as it is needed for sustainable tourism management.
Councillor Myles stated that there are other areas that also require attention and there is no tourism specific revenue stream existing to pay for other areas of the Municipality.
Peggy Van Mierlo-West noted that locations of potential parking lots should be discussed along with sustainable tourism and proposed revenue. She indicated that the goal is to avoid the tax levy being used to pay for tourism and instead use grants and revenue generation. She confirmed that parking in Tobermory will also be included in the future business plan.
Councillor Myles commented that the Municipality has millions of dollars invested in roads and due to increased visitation, even gravel roads are experiencing more traffic than ever before. She said that increased traffic on roads should be considered as roads are expensive to replace and long-term investments are important.
Deputy Mayor Myles recommended that this report be discussed during the Special Council Meeting on September 16, 2020 regarding parking.
Council discussed the benefits of passing a resolution regarding implementing paid parking in the Municipality. The CAO explained that resolutions allow staff to proceed accordingly and the resolution is inputted into the Action Tracker table for staff’s review.
Moved by J. Mielhausen Resolution #33-04-2020 Seconded by M. Myles
WHEREAS the dramatic increase in tourism brought economic benefits, but also social and environmental costs to the community (i.e. garbage, congestion, unsafe highway conditions, noise);
WHEREAS these issues are negatively impacting local quality of life, visitor safety and experience and overburdening local infrastructure and services beyond what local taxation can sustainably support;
WHEREAS paid parking has successfully generated significant revenue in Tobermory and many other destinations that the municipality can re-invest back into the necessary infrastructure and services;
WHEREAS securing stable tourism funding was one of four main recommendations in 2018 Northern Bruce Peninsula Sustainable Tourism Management Plan;
WHEREAS a user-pay system is the most fair way to generate revenue, and pricing and time slots can manage visitor demand and behaviour (i.e. 3-hour time slots in high demand locations, free or cheaper full-day parking further away);
THEREFORE, BE IT RESOLVED THAT Council support development of a parking strategy and implementation of paid parking in the Municipality.
*Note: Similar to Tobermory, all property owners (and possibly boat slip holders) would receive a parking pass.
For more information on the 2018 NBP Sustainable Tourism Plan, visit: https://rto7.ca/Public/Resources/Municipality-of-Northern-Bruce Peninsula
2. Public Works Manager Report No. PW 20-39
RE: Rear Mount Crane Mower
Councillor Mielhausen asked if the Municipality paid a base rent fee on the machine during the summer months. The CAO advised that rent was not paid as of yet, but will be incorporated into the overall cost of the mower.
Councillor Mielhausen questioned what the rental cost would equal for its use in the summer months. Jeff Mielhausen indicated that the rental cost for one month was $9,500 and 80% of the rental fee is being applied toward to the purchase of the mower.
Moved by L. Golden Resolution #33-05-2020 Seconded by D. Myles
THAT Council authorizes the purchase of a Spectra 7000 Rear Mount Crane Mower and branch cutter from Cubex Limited for the cost of $81,706.25, excluding HST.
3. Public Works Manager Report No. PW 20-40
RE: 2012 CAT 12M2 AWD Grader
Councillor Mielhausen questioned if transmission issues are common in other graders of this type.
Jeff Mielhausen, Operations Supervisor, informed that the transmissions are problematic in this model of grader, however they were not aware these issues at the time of purchase. He said that the grader has low hours and they are receiving a discount on labour services.
Councillor Myles inquired on the average maintenance costs on the grader per year. Jeff Mielhausen said that they estimate costs to be around $5,000 annually. He predicted that the new transmission will add an additional 3-5 years of life to the grader.
In response to a question from Councillor Myles, Peggy Van Mierlo-West indicated that there is only one grader repair company in the Province for this specific model, therefore the company was sole-sourced and presented to Council for approval.
Moved by L. Golden Resolution #33-06-2020 Seconded by J. Mielhausen
THAT Council authorizes Toromont CAT to install a Toromont exchange transmission in the 2012 CAT 12M2 AWD grader for a cost of $52,029.22, excluding HST and environmental fees.
4. Public Works Manager Report No. PW 20-41
RE: South Bruce Peninsula ATV Club Request for Use of The Bury Road
After some brief discussion, Council decided to defer the request until the Lindsay Road 20 Ratepayers Association is consulted.
Moved by J. Mielhausen Resolution #33-07-2020 Seconded by D. Myles
THAT, Council receives the report titled South Bruce Peninsula ATV Club Request for Use of The Bury Road;
AND THAT Council authorizes the South Bruce Peninsula ATV Club to integrate an approximate four kilometre section of The Bury Road road allowance into its trail system.
5. Public Works Manager Report No. PW 20-42
RE: Cabot Head Road – Temporary Access
Moved by M. Myles Resolution #33-08-2020 Seconded by J. Mielhausen
THAT Council receives Public Works Department Report PW 20-42 titled Cabot Head Road – Temporary Access;
AND THAT Council authorizes staff to work with The Bruce Peninsula Bird Observatory to create a temporary access road to the requirement of the Bruce Peninsula Bird Observatory to conduct maintenance.
6. Chief Building Official Report No. BD 20-23
RE: Lift Holding (H) Zone
Allison Michelle Kelly
Robert James Kelly
Eastnor Concession 3 EBR Part Lot 24 RP 3R8439 Part 2
Unnumbered Highway 6
Assessment Roll No. 4109 620 007 05203
Moved by D. Myles Resolution #33-09-2020 Seconded by M. Myles
THAT Council supports the removal of the Holding “H” zone requested by Allison Michelle Kelly and Robert James Kelly, owners of the property legally described as Eastnor Concession 3 EBR Part Lot 24 RP 3R8439 Part 2 and located at Unnumbered Highway 6, Municipality of Northern Bruce Peninsula;
AND THAT Council will consider entertaining the passage of By-law No. 2020-80, being a by-law to lift the Holding “H” zone symbol, at its regular Council meeting on Monday, September 14, 2020.
7. Chief Building Official Report No. BD 20-24
RE: Lift Holding (H) Zone
Tulia Morja Hewlett
Charles Edward Hewlett
Town Plot Bury EBR Lot 48 Front N/S Parts 2, 3 & 6 RP 3R474
4 Front Street
Assessment Roll No. 4109 680 005 36000
Moved by L. Golden Resolution #33-10-2020 Seconded by J. Mielhausen
THAT Council supports the removal of the Holding “H” zone requested by Tulia Morja Hewlett and Charles Edward Hewlett, owners of the property legally described as Town Plot Bury EBR Lot 48 Front N/S Parts 2, 3 & 6 RP 3R474 and located at 4 Front Street, Municipality of Northern Bruce Peninsula;
AND THAT Council will consider entertaining the passage of By-law No. 2020-81, being a by-law to lift the Holding “H” zone symbol, at its regular Council meeting on Monday, September 14, 2020.
8. Treasurer Report No. TR 20-15
RE: 2020 Reserve and Reserve Fund Policy
Councillor Myles questioned how the policy is evaluated and suggested that reserves be restructured to algin with asset management categories.
Peggy Van Mierlo-West noted that specific projects will be connected to specific reserves for easier monitoring. She stated that there will be a report prepared by the Treasurer regarding the Asset Management Plan at the upcoming Council meeting. She informed that the Gas Tax Fund can be used for transportation projects, such as roads, bridges and infrastructure.
Moved by J. Mielhausen Resolution #33-11-2020 Seconded by M. Myles
THAT Council receives Treasurer’s Report TR20-15 as information regarding a Reserve and Reserve Fund policy; and
THAT By-law 2020-76, being a by-law to adopt a reserve and reserve fund policy, be presented and considered for passage on September 14, 2020.
9. Treasurer Report No. TR 20-16
RE: Financial Impact of COVID-19
Council discussed the reduction in fuel sales and it was determined that the reduction was $71,000 is gross sales.
Peggy Van Mierlo-West said that the decrease may be the result of a lack of American boats. She also mentioned that she wanted Council to be aware of the Municipality’s position.
Moved by M. Myles Resolution #33-12-2020 Seconded by L. Golden
That Council receives Treasurer’s Report TR20-16 as information regarding the financial impact of COVID-19. This report covers the period ending July 31, 2020.
10. Treasurer Report No. TR 20-17
RE: Provincial Funding for COVID-19 Costs
Moved by D. Myles Resolution #33-13-2020 Seconded by L. Golden
THAT Council receives Treasurer’s Report TR20-17 as information regarding the federal-provincial Safe Restart Agreement and the allocation of $319,700 in funding for Northern Bruce Peninsula to assist with COVID-19 costs and pressures.
11. Clerk Report No. C 20-33
RE: Procedural By-law update – Bill 197
Clerk, Cathy Addison, explained that the current Procedural By-law does not allow for electronic participation in Council meetings once the state of emergency declaration is lifted. She said that the revision would permit electronic participation even if the emergency declaration is lifted by lower-tier municipalities. She stated that Council can consider the concept of a proxy vote in the future, if they wish.
Councillor Myles questioned the section of the by-law stating that a two thirds majority is required to call a special council meeting. Peggy Van Mierlo-West informed that the two thirds majority phrase is an excerpt from Robert’s Rules of Order.
Moved by J. Mielhausen Resolution #33-14-2020 Seconded by M. Myles
THAT Council approves changes to the Procedural By-law, being a by-law to govern the calling, place and proceedings of Municipal Council;
AND THAT Council endorses the amendments to the Procedural By-law to allow for ongoing electronic participation in meeting of Council and Committee meetings, if deemed appropriate;
AND THAT Council will consider passage of By-law No. 2020-79 at its regular meeting on Monday, September 14, 2020.
12. Clerk Report No. C 20-34
RE: Council Appointment Amendment
Cathy Addision indicated that the resolution is a housekeeping update.
Moved by L. Golden Resolution #33-15-2020 Seconded by M. Myles
THAT Council appoint by resolution, Council representatives to the following Committees:
1. Parks Advisory Committee (Councillor Golden appointed as Council representative)
2. Tobermory Chamber of Commerce (Councillor Myles appointed as Council representative)
3. Multi-Municipal Wind Turbine Working group (Deputy Mayor Myles and Councillor Mielhausen appointed as Council representatives and Mayor McIver as alternate)
4. Regional Source Protection Management Committee (Mayor McIver and Councillor Myles appointed as Council representatives)
5. Bruce Peninsula Safe Communities Committee (Councillor Golden appointed as Council representative)
13. Clerk Report No. C 20-35
RE: COVID-19 Updates
Moved by D. Myles Resolution #33-16-2020 Seconded by J. Mielhausen
THAT Council receives Deputy Clerk Report C 20- 35 as information with respect to the Covid-19 updates.
14. Chief Administrative Officer Report No. CAO 20-32
RE: Ferndale Visitor Centre Rental Renewal
Councillor Myles asked how the rental fee was established and if it was compared to other market rentals. She said that the fee should at least be increasing with the price of inflation. Peggy Van Mierlo-West stated that smaller areas generally have lower rental fees and there is a 90-day escape clause in the agreement.
Moved by L. Golden Resolution #33-17-2020 Seconded by J. Mielhausen
THAT Council receives CAO Report CAO 20-23, Ferndale Visitor Centre Rental Renewal, AND;
THAT, Council approves the recommendation to renew the CBRE Ltd Brokerage rental agreement for the Ferndale Visitor Centre for the next five 5 years.
Having declared a conflict of interest, Councillor Myles did not participate in the following portion of the meeting.
15. Chief Administrative Officer Report No. CAO 20-33
RE: Short Term Accommodation Workplan
Council conversed over if bed and breakfast establishments are to be included in the definition of a short term accommodation. The CAO said that bed and breakfast establishments do not need to be included but will require a business licence to operate.
Moved by D. Myles Resolution #33-18-2020 Seconded by L. Golden
THAT Council receives CAO Report CAO 20-33, Short Term Accommodation Workplan, AND;
THAT Council approves the Implementation Plan provided by Skelton Brumwell and Associates; AND;
THAT Council approves the cost of the implementation plan in the amount of $32,035.50.
Councillor Myles resumed participation in the meeting at this time.
16. Chief Administrative Officer Report No. CAO 20-34
RE: Organizational Review
Moved by M. Myles Resolution #33-19-2020 Seconded by J. Mielhausen
THAT Council receives CAO Report CAO 20-34, Organizational Review, AND;
THAT, Council approves Ward and Uptigrove to complete an Organizational Review, AND;
THAT, the amount of $19,535.00 be allocated from the Municipal Modernization and Efficiency Fund.
17. Resolution- City of St. Catharines
RE: Support to the City of Toronto in their Legal Challenge of the Amendments made under Bill 184, Section 83
Moved by M. Myles Resolution #33-20-2020 Seconded by L. Golden
THAT Council receives the attached resolution, as information.
18. Resolution- Municipality of West Grey
RE: Anti-racism resolution
Moved by M. Myles Resolution #33-21-2020 Seconded by J. Mielhausen
THAT Council supports a resolution from the Municipality of West Grey regarding anti-racism.
Councillor Golden requested that issues on Grant Watson Drive regarding speed and parking be addressed at the September 16, 2020 Special Council Meeting.
In response to an inquiry from Councillor Myles, the CAO advised that the Special Council Meeting will include a spreadsheet/map depicting areas for which complaints were received. She mentioned that she is attempting to secure a facilitator for the meeting and the meeting will act as a workshop. Councillor Myles asked for the CAO to invite Regional Tourism Organization 7 (RT07) and Bruce County in addition to Ontario Parks, Parks Canada and the Bruce Trail. The CAO asked for Council to email her groups and organizations that they would like to see attend the meeting. Peggy Van Mierlo-West stated that once an idea is in place, a draft action plan can be presented for inclusion in the 2021 budget.
Councillor Golden referred to the strategic plan survey and said that the public wants to be involved in finding solutions to problems within the Municipality. Peggy Van Mierlo-West stated that the survey will highlight trends and topics that can be brought forward to further sessions and there will be a report regarding the strategic survey presented at the next Council meeting. Councillor Myles said that it is useful for the public to read one another’s comments in the format of a forum, or similar. She also mentioned the option of utilizing the Gas Tax Fund for a shuttle service. Deputy Mayor Myles stated that overcapacity issues need to be discussed and commended staff on their work with respect to addressing parking issues on Warner Bay Road.
1. Rich and Sandra Moccia- Commentary regarding the public and fire access on Carter Road at Cape Chin South- Receive as information
2. Zachary Mansfield- Speeding on Isthmus Bay Road- Receive as information
3. Lousie Hull and Ian Chin-Yee – Misuse of Carter Road public access- Receive as information
4. Robert A. Spearing- Request for Whippoorwill Road to be designated as no parking and posted no Bruce Trail access- Forward to CAO for inclusion in traffic management discussion report to be presented at the September 16, 2020 Special Council Meeting
5. Roger Stiller- Support of Robert Spearing’s request regarding Whippoorwill Road- Forward to CAO for inclusion in traffic management discussion report to be presented at the September 16, 2020 Special Council Meeting
6. Mary Dale Ashcroft- Request for Council’s support in changing the regulations regarding Covid-19 restrictions in long-term care facilities for family visits
Moved by J. Mielhausen Resolution #33-22-2020 Seconded by M. Myles
THAT Council receives and supports a letter from Mary Dale Ashcroft with respect to changing the regulations regarding Covid-19 restrictions in long-term care facilities for family visits.
7. Derek Bentall- Parking on Warner Bay Road- Forward to CAO for inclusion in traffic management discussion report to be presented at the September 16, 2020 Special Council Meeting
8. Helen McFarlane- The Sweet Shop- Concern regarding the Tobermory and District Chamber of Commerce- Receive as information
9. Mike Campbell- Cabot Head Lighthouse dying of neglect- Forward to the Department of Fisheries and Oceans (DFO) and Municipality to provide a letter of support
10. Alan Atkins- Public access on Carter Road, Cape Chin South- Receive as information
11. Peter Barr- Ferndale Road access to the Lion’s Head Provincial Nature Reserve- Encourage the development of a long-term plan to implement a managed solution to access the Provincial Park- Forward to CAO for inclusion in traffic management discussion report to be presented at the September 16, 2020 Special Council Meeting
12. Graham and Deryn Harkness- Big Tub Road Lighthouse/the Gap traffic congestion and parking issues- Forward to CAO for inclusion in traffic management discussion report to be presented at the September 16, 2020 Special Council Meeting
13. Alison Hunter Stewart and Jonathon Stewart- Request that Council consider managing sites for disturbances at night as they do during the day and request for signage at the Gap- Receive as information
14. Jonathon Stewart- Managing public use areas in Northern Bruce Peninsula isn’t a gordian knot, it just takes commitment from the Municipality to take responsibility- Forward to CAO for inclusion in traffic management discussion report to be presented at the September 16, 2020 Special Council Meeting
15. County of Bruce- Notice of Study Commencement and Public Information Centre Master Transportation Plan- Noted and filed
16. Ministry of Transportation- As of September 1, 2020 the Province will be introducing a new regulatory framework which sets out evidentiary rules to govern school bus stop arm camera programs- Noted and filed
17. Bill Walker Media Release- MPP Walker announces $9,388,730 in emergency funding for Bruce Grey Owen Sound municipalities- Noted and filed
18. Public Health Grey Bruce- Media Release- 2 Bats found in Grey Bruce have tested positive for rabies- Noted and filed
19. Public Health Grey Bruce- Media Release- Medical Officer of Health Renews Order- Face Coverings in Indoor Public Places in Grey Bruce- Noted and filed
20. Public Health Grey Bruce- Covid-19 Contact Tracing- More than a Phone Call- Noted and filed
21. Public Health Grey Bruce- Medical Officer of Health Open Letter to Parents and Guardians of School-Aged Children- Noted and filed
22. Public Health Grey Bruce- Media Release- Grey Bruce Top Doctor Facebook Live with Parents and Guardians of School-Aged Children- Noted and filed
23. AMO Communications- AMO Policy Update- Municipal Emergency Fiscal Relief, Quarter 1 Fiscal and Covid-19 Action Plan Updates- Noted and filed
24. AMO Communications- AMO Policy Update- Child Care Funding and Community Safety Initiatives- Noted and filed
Moved by J. Mielhausen Resolution #33-23-2020 Seconded by M. Myles
THAT the correspondence items be received for information, as printed and circulated.
READING OF BY-LAWS
Moved by J. Mielhausen Resolution #33-24-2020 Seconded by D. Myles
THAT the following listed by-law be given 1st, 2nd and 3rd reading and enacted:
2020-70 A BY-LAW TO ESTABLISH POLICIES AND PROCEDURES FOR THE PROCUREMENT OF GOODS AND SERVICES AND THE DISPOSAL OF SURPLUS OR OBSOLETE GOODS
2020-71 BEING A BY-LAW TO REGULATE PAID PARKING AND CONTROL TRAFFIC AND MORE PARTICULARLY THE PARKING, STOPPING
OR STANDING OF VEHICLES AND THE USE OF MUNICIPAL PARKING LOTS WITHIN THE MUNICIPALITY OF NORTHERN BRUCE PENINSULA
2020-73 A BY-LAW TO ESTABLISH POLICIES AND PROCEDURES FOR THE PROCUREMENT OF GOODS AND SERVICES AND THE DISPOSAL OF SURPLUS OR OBSOLETE GOODS
2020-82 BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF NORTHERN BRUCE PENINSULA HELD MONDAY, AUGUST 24, 2020
There is no Closed Session for Council Meeting No. 20-33, August 24, 2020.
RECONVENE FROM “CLOSED SESSION” TO RESUME COUNCIL MEETING
There is no Closed Session for Council Meeting No. 20-33, August 24, 2020.
Moved by L. Golden Resolution #33-25-2020 Seconded by M. Myles
THAT the meeting adjourns at 4:36 p.m.