Members Present: Mayor – Milt McIver, Deputy Mayor – Rod Anderson (Zoom), Councillor – Todd Dowd, Councillor -Laurie (Smokey) Golden, Councillor – Aman Sohrab (Arrived to the meeting at 9:06 a.m.)
Staff Present: Chief Administrative Officer – Peggy Van Mierlo-West, Clerk – Cathy Addison, Committee/Licensing Coordinator – Lindsay Forbes, Treasurer – Teresa Shearer, Public Works Manager – Troy Cameron, Parks and Facilities Manager – Mark Coleman
Others Present: Intern Architect, Salter Pilon – Kirstin Tuckey (Zoom), Principal, Salter Pilon – Ryan Stitt, Vice President – Estimating Manager, Ball Construction – Gary Hauck, Senior Estimator, Ball Construction – Brendon Aitken
Note: Members of Council and staff were present in the Municipal Office Council Chamber and the meeting was held via zoom, an electronic platform, for members of the public to view.
Note: In the absence of the ability to vote by a show of hands, in accordance with By-law No. 2023-89, Part III – Meetings, Section 64.3, Committee votes will be recorded for resolutions presented at electronic Committee meetings.
Call to Order and Disclosure of Pecuniary Interest and the General Nature Thereof
Mayor McIver called the meeting to order at 9:05 a.m. and Council members were reminded to disclose any pecuniary interest and the general nature thereof that may arise during the meeting.
Approval of the Agenda
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Moved by Councillor Todd Dowd, Seconded by Councillor Laurie (Smokey) Golden
That the content of the agenda be approved as presented.
The Clerk proceeded to call the vote.
Councillor Dowd – Yes
Councillor Golden – Yes
Councillor Sohrab – Yes
Deputy Mayor Anderson – Yes
Mayor McIver – Yes
The Clerk announced that the Motion was carried.
Carried
Consideration of Agenda Items
1. Ball Construction
Re: Lion’s Head Community Centre Redevelopment Project
Ryan Stitt, Gary Hauck and Brendon Aitken appeared in person and Kirstin Tuckey appeared online via Zoom for the January 17, 2024, Special Council Meeting
Mayor McIver welcomed Ryan Stitt, Kirstin Tuckey, Gary Hauck and Brendon Aitken to the Special Council Meeting.
The Lion’s Head Community Centre Redevelopment Project PowerPoint Presentation, which is referred to by Principal, Ryan Stitt, in the following minutes was provided to the Clerk prior to the commencement of the January 17, 2024 Special Council Meeting. The presentation was therefore not included within the public agenda.
The Lion’s Head Community Centre Redevelopment Project Presentation has been attached to the minutes of the January 17, 2024 Special Council Meeting.
Ryan Stitt, noted that the presentation would encompass the following areas;
– Project Overview
– Project Design
· Design Considerations
· Site Work
· Program
· Existing Building
– Proposed Area Reduction
It was noted that the redevelopment of the Lion’s Head Community Centre has been a collaborative effort, incorporating stakeholder input and past community feedback to improve the current Arena design.
An overview of the proposed site plan was presented to Council.
An overview of design considerations with respect to site work, program, and the existing building was presented to Council.
It was noted that Salter Pilon is proposing that the Hydro lines be buried to allow for a larger building footprint and construction flexibility.
It was noted that an increased septic system is required due to daily peak flow calculations.
A review of the elements required within the redevelopment of the Lion’s Head Community Centre was presented to Council. It was noted that certain program spaces are required within the redevelopment of the Lion’s Head Community Centre due to the scope of the RFP as well as the stipulations on the grant.
It was noted that the following two modifications would be made to enhance the connection with the proposed addition:
– Install a curtain wall at the lower level for arena viewing
– Introduce accessible passenger lift for
It was noted that the ice plant utility room is an existing constraint as the room must stay in its current location to ensure a convenient and cost effective project development of the existing and proposed buildings.
The following was noted regarding proposed area reductions by Salter Pilon;
– Recognizing the significance of cost in a community building, Salter Pilon is exploring various approaches to maintaining a purposeful space while safeguarding the project’s integrity. The below space reductions are proposed to assist in a reduced overall cost:
· The Friendship Club – Would reduce approximately 2,500 sqft in the building.
· Gymnasium – Understanding that the primary request for the gymnasium was to accommodate Pickleball – Salter Pilon could reduce approximately 1,100 sqft in the building
· Library – Following conversations with key stakeholders, additional space was added to the library that was not originally included within the RFP. Salter Pilon could reduce approximately 1,200 sqft in the building.
An overview of the plan changes associated with the proposed area reductions was presented to Council.
It was noted that the original intent of the grant was for a fitness centre and not a gymnasium. It was further noted that the gymnasium was incorporated within the scope of the RFP following the results of the Recreational Master Plan.
Discussion ensued regarding the sizes and compositions of the proposed dressing rooms.
Discussions ensued regarding the width of the hallways.
It was indicated that a lobby would be required within the new Lion’s Head Community Centre to facilitate an area to gather during events such as hockey tournaments.
It was noted that alternations to the draft plans can be made to facilitate a lobby area.
Discussions ensued regarding rooms for officials during hockey games/tournaments.
Vice President – Estimating Manager, Gary Hauck, and Senior Estimator, Brendon Aitken, of Ball Construction, presented the Lion’s Head Community Centre Cost Summary to Council.
It was noted that the items highlighted in yellow are tied to grant money.
Discussion ensued regarding the contingency associated with the project.
It was noted that once the design for the project becomes finalized, the contingency would go down.
Discussion ensued regarding drainage concerns for the site.
It was noted that storage tanks would be placed under the parking lot, which will temporarily store excess water and release it at a controlled rate.
It was noted that Ball Construction has recently installed similar drainage systems in Peterborough and Caledon. It was further noted that the estimated lifespan of such a system exceeds 30 years.
It was noted that addressing issues with the existing roof, as well as the installation of an AC system within the existing building would be extra as they are not included within the scope of the RFP.
Discussion ensued regarding proposals to increase accessibility within the building.
Discussion ensued regarding washroom facilities proposed within the redevelopment project.
It was noted that GM Blueplan has designed the proposed water storage system under the parking lot in relation to the 100-year storm.
Discussion ensued regarding drainage concerns off of Tackabury Street.
It was noted that designs can be made to ensure that storm water management for the Community Centre can be tied into stormwater management infrastructure associated with Tackabury Street.
Discussion ensued regarding estimated costs for a new rink and the potential relocation of the utility room.
Discussion ensued regarding the possible reconfiguration of areas into multi-use areas.
Discussion ensued regarding estimated costs for a new build.
Discussion ensued regarding cost estimates for labour.
Discussion ensued regarding potential area reductions for the gymnasium.
It was noted that further discussions regarding the Lion’s Head Community Centre Redevelopment Project will be held at the January 29, 2024, Special Council Meeting. It was suggested that the Treasurer investigate financial options and bring a report back to Council.
It was noted that the Municipality of Northern Bruce Peninsula will provide further clarification regarding the Lion’s Head Community Centre Redevelopment Project to Salter Pilon Architecture and Ball Construction as soon as possible.
Mayor McIver thanked Ryan Stitt, Kirstin Tuckey, Gary Hauck and Brendon Aitken for their presentations.
Other Business – Nil.
Reading of By-laws
By-law 2024-09
Being A By-Law to Confirm the Proceedings of the Special Council Meeting of The Corporation of The Municipality of Northern Bruce Peninsula Held Wednesday, January 17, 2024
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Moved by Councillor Aman Sohrab, Seconded by Councillor Laurie (Smokey) Golden
That the listed by-law be given 1st, 2nd, and 3rd reading, and enacted.
The Clerk proceeded to call the vote.
Councillor Dowd – Yes
Councillor Golden – Yes
Councillor Sohrab – Yes
Deputy Mayor Anderson – Yes
Mayor McIver – Yes
The Clerk announced that the Motion was carried.
Carried
Closed Session – Nil
Adjournment
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Moved by Councillor Todd Dowd, Seconded by Councillor Laurie (Smokey) Golden
That the meeting adjourns at 10:27 a.m.
The Clerk proceeded to call the vote.
Councillor Dowd – Yes
Councillor Golden – Yes
Councillor Sohrab – Yes
Deputy Mayor Anderson – Yes
Mayor McIver – Yes
The Clerk announced that the Motion was carried.
Carried
