Members Present: Mayor Milt McIver, Deputy Mayor Debbie Myles (via Zoom), Councillor Laurie (Smokey) Golden (via Zoom), Councillor James Mielhausen, Councillor Megan Myles
Staff Present: Cathy Addison, Clerk, Tessa Swanton, Deputy Clerk, Peggy Van Mierlo-West, Chief Administrative Officer, Carol Hopkins, Bylaw Enforcement Officer (via Zoom), Teresa Shearer, Treasurer (via Zoom), Ryan Deska, Community Services Manager (via Zoom)
Others Present: Tim Matheson, Celtic Sports and Arts Centre Inc. (via Zoom)
Note: Some members of Council and staff were present in the Municipal Office Council Chamber and the meeting was held via zoom, an electronic platform, for members of the public to attend.
Note: In the absence of the ability to vote by a show of hands, in accordance with By-law No. 2021-08, Section 3- 64.3, Council votes will be recorded for resolutions presented at electronic Council meetings.
Disclosure of Pecuniary Interest and General Nature Thereof
Mayor McIver called the meeting to order at 9:04 a.m. and Council members were reminded to disclose any pecuniary interest and the general nature thereof that may arise during the meeting.
Approval of the Agenda
Resolution #17-01-2021, Moved by L. Golden, Seconded by M. Myles
THAT the content of the agenda be approved as printed.
The Clerk proceeded to call and record the votes of Council:
Councillor Golden: Yes
Councillor Mielhausen: Yes
Councillor Myles: Yes
Deputy Mayor Myles: Yes
Mayor McIver: Yes
The Clerk announced that the motion was carried. Carried
Consideration of Agenda Items
1. Chief Administrative Officer Report No. CAO 21-13
Re: Appoint Municipal Law Enforcement Officers
Resolution #17-02-2021, Moved by J. Mielhausen, Seconded by D. Myles
THAT Council approves the appointment of Municipal Staff as Municipal Law Enforcement Officers and James Special Services Inc. as Municipal Enforcement Officers for the Municipality of Northern Bruce Peninsula as follows:
By-law Department: Carol Hopkins, Tim Ainslie, Geoffrey Smethurst
Building Department: Wendy Elliott, Emily McDougall
Public Works Department: Troy Cameron, Jeff Mielhausen
Fire Department: Jack Burt, Brian Finger, Krista Tiernan
James Special Services Enforcement Officers: Montana Dvernychuk, William Kazarian-Hodder, Cassie Robinson, Hunter Rusk, Steenika Gilbert, Kailey Wheeler, Ryan Preece, Jerry Fluney, Andrew Wilson, Justin Bobet, Stephen Sadlon, Greta Gilbert, Eric Andres, Nicole Lond, Ryan Jones-Wright and Kyle Vivian.
THAT Council will consider the passage of By-law No. 2021-43 appointing said individuals as Municipal Law Enforcement Officers at today’s Special Council meeting.
The Clerk proceeded to call and record the votes of Council:
Councillor Golden: Yes
Councillor Mielhausen: Yes
Councillor Myles: Yes
Deputy Mayor Myles: Yes
Mayor McIver: Yes
The Clerk announced that the motion was carried. Carried
2. Chief Administrative Officer Report No. CAO 21-14
Re: Appoint a Fire Chief
Resolution #17-03-2021, Moved by M. Myles, Seconded by J. Mielhausen
THAT Council approves the appointment of Jack Burt as Fire Chief, for the Municipality of Northern Bruce Peninsula.
THAT Council will consider the passage of By-law No. 2021-41 appointing Jack Burt as Fire Chief for the Municipality of Northern Bruce Peninsula at today’s Special Council meeting.
The Clerk proceeded to call and record the votes of Council:
Councillor Golden: Yes
Councillor Mielhausen: Yes
Councillor Myles: Yes
Deputy Mayor Myles: Yes
Mayor McIver: Yes
The Clerk announced that the motion was carried. Carried
3. Chief Administrative Officer Report No. CAO 21-15
Re: Appoint a Community Emergency Management Coordinator (CEMC) and Alternate for the Municipality of Northern Bruce Peninsula
Resolution #17-04-2021, Moved by L. Golden, Seconded by D. Myles
That Council receives the report with regards to the appointment of a Community Emergency Management Coordinator (CEMC) and Alternate be approved;
And further that Council approve a corresponding by-law to confirm the appointments of Fire Chief Jack Burt as Community Emergency Management Coordinator (CEMC) and Tessa Swanton as CEMC alternate for the Municipality of Northern Bruce Peninsula, as required by provincial legislation.
Councillor Golden: Yes
Councillor Mielhausen: Yes
Councillor Myles: Yes
Deputy Mayor Myles: Yes
Mayor McIver: Yes
The Clerk announced that the motion was carried. Carried
4. Chief Administrative Officer Report No. CAO 21-18
Re: Shuttle System Proposed Agreement
Lengthy discussion ensued with respect to the proposed Shuttle Service Agreement.
The CAO confirmed that shuttle stops have yet to be approved and Council will be presented with Schedule A to the Agreement outlining the shuttle stops in the future.
Tim Matheson, Celtic Sports and Arts Centre Inc. indicated that 15% of the Lion’s Head Arena and Community Centre parking lot will be dedicated for facility users and 85% of the parking lot will be used as parking for shuttle service users.
Council discussed trail capacity and etiquette being under the jurisdiction of Ontario Parks.
Peggy Van Mierlo-West, CAO, advised that traffic on Moore Street will continue to be monitored. She further informed that the Municipality received funding for wayfinding signage.
Tim Matheson indicated that he is supportive of Ontario Parks implementing capacity limits on trails.
Councillor Myles commented on issues surrounding the requirement for vehicles to have vacated the parking lot by 9:00 p.m. as some hikers may be hiking overnight. She also suggested a fee per vehicle be implemented by Celtic Sports and Arts Centre Inc.
The CAO clarified that cyber liability insurance indemnifies the Municipality from cyber-attacks on technology utilized by Celtic Sport and Arts Centre Inc.
Peggy Van Mierlo-West stated that the amount of garbage being dumped in the garbage bins in the Arena parking lot by the contractor will be monitored and renegotiated if additional tipping fees become apparent for garbage removal; the contractor is also able to dispose of garbage at the waste disposal sites. In addition, the CAO recommended that the contractor assume responsibility for portable washrooms in the parking lot.
The CAO confirmed that the private shuttle service could commence operations following the Provincial Stay-at-Home Order.
Council discussed the name of the shuttle service, the 2-year term, termination clause, and the reputable shuttle service owner/operator.
The Mayor recommended a review of the Shuttle Service Agreement in the fall of 2021.
Peggy Van Mierlo-West summarized amendments to the Agreement as follows:
• Request a 2-year contract
• Increase liability insurance to 8 million dollars
• Payment of $4,000 per month will be paid to the Municipality at 4 months per year
• The Arena parking lot will be used at 85% capacity for shuttle service parking
• The Municipality will investigate an area for trailer parking
• Parking at the Arena will be dedicated for Arena staff/resident parking
It was noted that Celtic Sport and Arts Centre Inc. will record vehicle license plates and vehicle owner cellphone numbers so they are able to communicate via text message if vehicle owners have not vacated the parking lot by 9:00 p.m. Concerns regarding the 9:00 p.m. limit will be brought to the Municipality’s attention by the contractor and by-law enforcement may assist when required.
Resolution #17-05-2021, Moved by J. Mielhausen, Seconded by M. Myles
THAT Council receives the report titled Shuttle System Proposed Agreement for information;
AND THAT Council enters into an agreement for the Provision of Shuttle Services within the Village of Lions Head as amended.
The Clerk proceeded to call and record the votes of Council:
Councillor Golden: Yes
Councillor Mielhausen: Yes
Councillor Myles: Yes
Deputy Mayor Myles: Yes
Mayor McIver: Yes
The Clerk announced that the motion was carried. Carried
Other Business
There was no Other Business for Special Council Meeting No. 21-17, May 19, 2021.
Reading of By-Laws
Resolution #17-06-2021, Moved by L. Golden, Seconded by M. Myles
By-law No. 2021-41
Being a By-law to Appoint a Fire Chief for the Municipality of Northern Bruce Peninsula
By-law No. 2021-42
Being A By-Law to Appoint a Community Emergency Management Coordinator (CEMC) and Alternate for the Corporation of The Municipality of Northern Bruce Peninsula
By-law No. 2021-43
Being a By-law to Appoint Municipal Law Enforcement Officers and Property Standards Officers for the Municipality of Northern Bruce Peninsula
By-law No. 2021-55
Being a By-law to Confirm the Proceedings of the Special Council Meeting of The Corporation of the Municipality of Northern Bruce Peninsula Held Wednesday, May 19, 2021.
That the listed by-law(s) be given 1st, 2nd, and 3rd reading, and enacted.
The Clerk proceeded to call and record the votes of Council:
Councillor Golden: Yes
Councillor Mielhausen: Yes
Councillor Myles: Yes
Deputy Mayor Myles: Yes
Mayor McIver: Yes
The Clerk announced that the motion was carried. Carried
Adjournment
Resolution #17-07-2021, Moved by M. Myles, Seconded by J. Mielhausen
THAT the meeting adjourns at 9:59 a.m.
The Clerk proceeded to call and record the votes of Council:
Councillor Golden: Yes
Councillor Mielhausen: Yes
Councillor Myles: Yes
Deputy Mayor Myles: Yes
Mayor McIver: Yes
The Clerk announced that the motion was carried. Carried
