Municipality of Northern Bruce Peninsula Council Meeting Minutes No. 22-09 March 14, 2022

507

Members Present: Mayor – Milt McIver, Deputy Mayor – Debbie Myles, Councillor – Laurie (Smokey) Golden, Councillor – James Mielhausen, Councillor – Megan Myles 

Staff Present: Chief Administrative Officer – Peggy Van Mierlo-West, Clerk – Cathy Addison, Deputy Clerk – Tessa Swanton, Committee/Licensing Coordinator – Lindsay Forbes, Treasurer – Teresa Shearer, Public Works Manager – Troy Cameron, GIS/IT Coordinator – Kara Smith, Manager of Community Services – Ryan Deska, Bylaw Enforcement Officer – Carol Hopkins, Fire Chief – Jack Burt

Others Present: Becky Smith, Municipal Innovation Council Representative. Griffin Salen, Tobermory Chamber of Commerce, Kent Wilkens, Tobermory Chamber of Commerce

Note: Members of Council and staff were present in the Municipal Office Council Chamber and the meeting was held via zoom, an electronic platform, for members of the public to attend.

Call to Order and Disclosure of Pecuniary Interest and the General Nature Thereof

Mayor McIver called the meeting to order at 1:00 p.m. and Council members were reminded to disclose any pecuniary interest and the general nature thereof that may arise during the meeting.

 Councillor Mielhasuen declared a conflict of interest on Agenda Item #17: Clerk Report No. C-22-13 “Letter of the Integrity Commissioner dated March 7, 2022 In the matter of the anonymous complaints against Councillor Mielhausen as it is about me”.

Councillor Myles declared a conflict of interest on “Delegation #2 Re: Municipal Accommodation Tax Because I own/ operate tourism accommodations within the Municipality”.

Approval of the Agenda

#09-1-2022

Moved by Councillor James Mielhausen, Seconded by Councillor Laurie (Smokey) Golden

That the content of the agenda be approved as presented.

Carried

Adoption of the Minutes

Re: Special Council Meeting No. 22-06, February 28, 2022; Council Meeting No. 22-07, February 28, 2022; and Special Council Meeting No. 22-08, March 7, 2022

It was noted that the minutes from Council meeting No. 22-07, dated February 28, 2022 contained an error regarding the location of a comment made by Deputy Mayor Myles. Staff was advised of the error contained on page 15 and were directed to relocate the comment to By-law 2022-05 with a note that the comment was made from a planning perspective.

#09-2-2022

Moved by Deputy Mayor Debbie Myles, Seconded by Councillor Megan Myles

That the minutes of Special Council Meeting No. 22-06, February 28, 2022; Council Meeting No. 22-07, February 28, 2022; and Special Council Meeting No. 22-08, March 7, 2022 be approved as amended.

Carried

Public Meeting

Treasurer Report TR22-05

Re: 2022 Budget Presentation

Mayor McIver opened the meeting to questions from the public at this time. 

No public comments were received at this time.

Council members engaged in discussion regarding the proposed allocation of $40,000 to the Lion’s Head Harbour regarding the implementation of infrastructure to facilitate electrical access for D Dock.

Clarification was provided by Community Services Manager, Ryan Deska, regarding the specifications of the current Lion’s Head Harbour RFP, as it relates to the facilitation of electrical access to C Dock. 

CAO, Peggy Van Mierlo-West, indicated that the proposed allocation of funds for the project would be put into a public tender and would need approval from Council. She informed Council that the approval of the 2022 Budget would stimulate the development of the project; however, no funds would be released until Council approves the associated RFP. 

Community Services Manager, Ryan Deska, informed Council that the creation of infrastructure to facilitate the docks access to electricity is necessary due to the growing demand for hydro within the harbour. He further stated that the current system at the Lion’s Head Harbour does not provide a sufficient supply of electricity to the docks. 

Council was informed that the proposed funds are intended to be allocated for upgrading the service from the Hydro pole to D Dock. 

#09-3-2022

Moved by Councillor James Mielhausen, Seconded by Councillor Megan Myles

That Council receives the 2022 Budget for their consideration; and 

That By-law 2022-15, Being a By-law to Adopt the Estimates of All Sums Required During the Year and Set The 2022 Tax Rates, be presented and considered for passage at today’s meeting. 

Carried

Parking By-law 2022-02

Re: Public Meeting Discussion and Review of Two Written Comments

Mayor McIver Mayor McIver opened the meeting to questions from the public at this time. 

No public Comments were received at this time.

Councillor Golden expressed to Council members that she did not make or support the comments contained within the first correspondence letter submitted to Council for the Public Meeting.

Municipal Law Enforcement Officer, Carol Hopkins, joined the pubic meeting via Zoom to answer the questions contained within the second correspondence letter submitted to Council.

1. How will we make the process of getting parking passes easier for visitors, as the Kiosks were difficult being on Wi-Fi. Will we be looking at supplying Wi-Fi downtown, phone in options for people, or QR codes to pay for parking?

· Municipal Law enforcement Officer, Carol Hopkins, indicated that, upon the approval of By-law 2022-02, more signage would be ordered containing the necessary QR code. Council was informed that phone call verification would be available for obtaining parking passes within the Municipality. 

2. Is resident parking in the new revised “free parking” area enough time for locals to come to town and enjoy all the amenities that we have to offer (shopping, groceries, restaurants, walking and the beach) if they are also held to the two hour maximum parking? In other locations around town, is there a maximum of 3 hour parking for residents? Still some clarification needed for people with parking passes.

· Council members indicated that the 2 hour parking areas would be sufficient for residents to partake in the amenities offered by the Village of Lion’s Head. 

· Municipal Law Enforcement Officer, Carol Hopkins, also indicated that the revised parking plan has increased the allocation of all day parking areas to accommodate individuals wanting to remain in town longer than the 2 hour parking areas would permit.

3. Do residents of the Municipality of Northern Bruce Peninsula need to register their vehicles every year for the parking passes?

· Municipal Law Enforcement Officer, Carol Hopkins, informed Council that parking passes previously issued for vehicles do not need to renew their registration annually. However, if a new licence plate has been obtained for the vehicle, then a renewal must occur.

Discussion ensued amongst Council members regarding the anticipated influx of vehicles to free parking areas located around the Village of Lion’s Head. It was proposed that the allocation of parking will be reviewed after the 2022 season to determine if alterations need to be made to the Municipal Parking Plan.

Council members discussed the proposed parking area for the Tamarac Causeway. Public Works Manager, Troy Cameron, informed Council that a proposed location on the North-West side of the Causeway could accommodate parking for approximately 2-3 vehicles. He also indicated that work could begin on the proposed parking area once the snow melts. Council members indicated that signage of the area should be postponed until the parking spaces have been developed.

Delegation

Delegation #1 Becky Smith, Municipal Innovation Council 

Re: Municipal Innovation Council Initiatives Update 

Municipal Innovation Council (MIC) representative Becky Smith provided an update to Council on the initiatives and objectives of the MIC within Bruce County. 

Becky Smith stated that the Centre for Municipal Innovation works with lower- and upper-tier municipalities in Bruce County to collectively develop solutions to shared problems with the goal of building smart, stronger, more resilient communities. She further indicated that the areas of focus contained within the MIC are Construction and Infrastructure, IT and Digital Services, Municipal Sustainability, and Livable Communities.

Council was informed of the completion of a Joint IT Business Analysis completed by the MIC. Becky Smith further elaborated to state that as a result of the analysis, a 5 year road map has been generated regarding the objectives of the MIC as it relates to digital modernization of Bruce County. The Joint IT Business Analysis Report will be submitted to Council within the coming weeks.

An overview of ongoing projects was provided to Council. The projects comprised within this overview included Mapping our Future, Smart Beach Project, and Workshop and Training Opportunities provided by the MIC.

Council was informed by CAO, Peggy Van Mierlo-West, that efforts of the MIC are proving to be beneficial to all stakeholder municipalities, as the crossover of projects promote cost-saving opportunities and provide access to unique resources. 

Discussion ensued regarding the involvement of conservation authorities within Bruce County with respect to the mapping of areas within the stakeholder municipalities. Becky Smith informed Council that multiple conservation authorities have been informed of the project and are enthusiastic to see the results.

Discussion ensued regarding the accessibility of the portal to staff. Becky Smith informed Council that municipal CAOs are the only municipal staff with access to the portal at this time. She further elaborated to state that with the continued development of the project, certain departments would have access to the portal in the future.

Council members inquired regarding the MICs anticipation of projects regarding affordable housing within Bruce County. Becky Smith informed members of Council that although no current projects have been developed, the topic is intended to be revisited within the next year.

Mayor McIver recommended to have municipal insight into affordable housing from all stakeholder municipalities, as housing is a significant issue across Bruce County.

Mayor McIver thanked Becky Smith for the presentation.

Delegation #2 Tobermory Chamber of Commerce

Re: Municipal Accommodation Tax

Having declared a conflict of interest, Councillor Myles did not participate in this portion of the meeting.

A presentation was circulated to Council members via email prior to the meeting. 

Tobermory Chamber of Commerce representatives, Griffin Salen and Kent Wilkens, informed Council of the objectives of the Tobermory Chamber of Commerce as it relates to Municipal Accommodation Tax (MAT).

The Tobermory Chamber of Commerce intends to act as a legal entity for the Municipal Accommodation Tax and establish a committee to determine the proposed allocation of funds received from the tax. 

Council members were informed that the committee established by the Tobermory Chamber of Commerce would be comprised of key stakeholders within the Municipality and would advise on the allocation of funds throughout the community, regarding the establishment of projects and hiring of staff.

Council members were informed that the Tobermory Chamber of Commerce has submitted a name change request to the provincial government and intends to be recognized as the “Tobermory and Northern Bruce Peninsula Chamber of Commerce”. The proposed name change would facilitate public understanding that the Chamber intends to distribute the funds received from the Municipal Accommodation Tax throughout the Municipality, not just within Tobermory.

The next steps of the Tobermory Chamber of Commerce were discussed and Council was informed by CAO, Peggy Van Mierlo-West that a draft agreement has been created by the Municipal solicitor and will be included on the agenda for the Council meeting on Monday, March 28, 2022. 

CAO, Peggy Van Mierlo-West, indicated that a written agreement will provide clarification for both parties and clearly outline the intentions of the strategic plan associated with the funds.

Mayor McIver thanked Griffin Salen and Kent Wilkens for their presentation. 

Consideration of Agenda Items

1. GIS/ IT Coordinator Report GIS/IT 22-02

Re: Digital Open House

Councillor Myles resumed participation in the meeting at this time. 

GIS/IT Coordinator, Kara Smith, and Community Services Manager, Ryan Deska, provided a presentation on the Digital Open House Story Map.

Community Services Manager, Ryan Deska, informed Council of the objectives associated with the Digital Open House. He further stated that the open house provides an overview of all projects being completed within the Municipality, facilitating public awareness, and displaying Municipal strategies in an accessible platform. 

GIS/IT Coordinator, Kara Smith, provided a walk through of the website, indicating that the website encompasses all relevant information pertaining to Municipal projects in a single location. She further indicated that a friendly URL has been created for the website and it will be included within the April 2022 issue of the Bruce Peninsula Press, as well as posted on the Municipality of Northern Bruce Peninsula’s multi-media platforms.

Council members discussed the importance of public outreach regarding the website, stating that outreach must be conducted effectively across media platforms to ensure that members of the public are aware of the website.

Community Services Manager, Ryan Deska, provided an overview of various sections contained within the website, including Strategic Planning, Roads Needs Studies, Paid Parking Zones, Short-term Accommodations, and Capital Projects.

GIS/IT Coordinator, Kara Smith, informed Council that the website will be updated throughout the year to ensure transparency with the public regarding Municipal projects. 

#09-4-2022

Moved by Councillor James Mielhausen, Seconded by Councillor Megan Myles

That Council receives report GIS/IT 22-02 regarding the Digital Open House Website as information.

Carried

2. Community Services Manager Report CS 22-03

Re: Lion’s Head Harbour Office Roof Replacement

Deputy Mayor Myles declared a conflict of interest on Agenda Item #2 “LH Harbour Roof Replacement as “my son in-law works for one of the contractors”.

#09-5-2022

Moved by Councillor Megan Myles, Seconded by Councillor James Mielhausen

That Council awards the contract for Lion’s Head Harbour Office Roof Replacement in the amount of $47,865.67, including HST to A+ Roofing Canada, and;

That Council allocate $7,865.67 from the Lion’s Head Harbour Reserve to the project.

Carried

3. Municipal Law Enforcement Officer Report MLEO 22-02

Re: Parking By-law 2022-02

Deputy Mayor Myles resumed participation in the meeting at this time.

#09-6-2022

Moved by Councillor Laurie (Smokey) Golden. Seconded by Deputy Mayor Debbie Myles

That Council receives and approves MLEO Report # 22-02 Report as it relates to the By-law to Regulate Paid Parking and the Control of Traffic and More Particularly the Parking, Stopping or Standing of Vehicles and the Use of the Municipal Parking Lots within the Municipality of Northern Bruce Peninsula; and

That Council will consider the passage of By-law No. 2022-02 being a By-law to Regulate Paid Parking and Control Traffic and More Particularly the Parking, Stopping or Standing of Vehicles and the Use of Municipal Parking Lots Within the Municipality of Northern Bruce Peninsula at its regular Council meeting on March 28, 2022

Carried

4. Public Works Manager Report PW 22-07

Re: Roadway and Turn Around Paving in the area of the Parks Canada operated Emmett Lake Road Gatehouse Agreement

Council members discussed the Parks Canada operated Emmett Lake Road Gatehouse Agreement as it pertains to a temporary structure, stating that the proposed paving of the area would add a permanency to the structure itself.

Council members requested more information be presented regarding the site specific details and background for the requested area.

Public Works Manager, Troy Cameron, provided an overview of the information requested by Council. He indicated that the request from Parks Canada encompasses the roads need to facilitate high vehicle traffic during peak seasons. Further elaboration was provided regarding the high vehicle turn away rates associated with the Emmett Lake gate house, demonstrating a need for the installation of a proper turn around area, as opposed to the gravel currently located at the site. Public Works Manager, Troy Cameron, informed Council that paving the requested area would facilitate effective traffic control and dust mitigation for the area. 

Council was informed that the Municipality would be fully reimbursed for the project as per the terms of the agreement with Parks Canada. Public Works Manager, Troy Cameron, indicated that Parks Canada has requested that the Municipality facilitate the administrative work associated with the project, as the paving request could be added to ongoing Municipal tenders.

It was noted that Council members would like more communication from Staff regarding proposed projects within the Municipality.

#09-7-2022

Moved by Councillor James Mielhausen, Seconded by Councillor Megan Myles

THAT Council receives Public Works Department Report PW 22-07 titled Roadway and Turn Around Paving in the area of the Parks Canada operated Emmett Lake Road Gatehouse Agreement, as information; 

AND THAT Council supports passage of By-law 2022-26 being a by-law to authorize an agreement between Parks Canada Agency and the Municipality of Northern Bruce Peninsula as it relates to Paving the Turnaround Area and Roadway at the Parks Canada operated Emmett Lake Gatehouse, at its regular meeting of April 25, 2022.

Carried

5. Public Works Manager Report PW 22-14

Re: 2021 Lion’s Head Drinking Water System Summary Report 

#09-8-2022

Moved by Councillor Laurie (Smokey) Golden, Seconded by Councillor Megan Myles

THAT Council receives Public Works Department Report PW 22-14 titled 2021 Lion’s Head Drinking Water System Summary Report, as information; 

AND THAT Council directs Staff to place a notice in the Municipal Ad in the Bruce Peninsula Press indicating that the Summary Report is available for viewing at the Municipal Office;

AND THAT Council directs Staff to notify the Ontario Clean Water Agency (OCWA) that Council has accepted the Schedule 22 Summary Report and that the resolution of acceptance be posted on the Municipal website. 

Carried

6. Public Works Manager Report PW 22-15

Re: 2021 Lion’s Head Drinking Water System and Tobermory Primary Place Daycare Centre Drinking Water System Annual Reports

Public Works Manager, Troy Cameron, was asked to provide clarification regarding the heightened lead levels in one of the Tobermory Primary Place Daycare Centre’s sink.

#09-9-2022

Moved by Councillor Megan Myles, Seconded by Councillor James Mielhausen

THAT Council receives Public Works Department Report PW 22-15 titled 2021 Lion’s Head Drinking Water System and Tobermory Primary Place Daycare Centre Drinking Water System Annual Reports, as information; 

AND THAT Council directs Staff to place notice in the Municipal Ad in the Bruce Peninsula Press indicating that the Annual Reports are available for viewing at the Municipal Office.

Carried

7. Public Works Manager Report PW 22-16

Re: Request for Winter Maintenance on Dunn Street 

Public Works Manager, Troy Cameron, provided clarification regarding the integration of additional roads into existing snow removal routes within the Municipality. 

#09-10-2022

Moved by Councillor Laurie (Smokey) Golden, Seconded by Deputy Mayor Debbie Myles

THAT Council receives Public Works Department Report PW 22-16 titled Request for Winter Maintenance on Dunn Street, as information; 

AND THAT Council supports the additions of Dunn Street to the winter maintenance program commencing in the 2022/2023 winter season.

Carried

8. Treasurer Report TR 22-04

Re: 2022 Interim Tax Levy 

#09-11-2022

Moved by Councillor Megan Myles, Seconded by Councillor Laurie (Smokey) Golden

That Council receives Treasurer’s Report TR22-04 regarding the 2022 Interim Tax Levy; and

That By-law 2022-24 be presented and considered for passage at today’s meeting.

Carried

9. Treasurer Report No. TR 22-06

Re: 2021 Cash-In-Lieu of Parkland Reserve

#09-12-2022

Moved by Councillor James Mielhausen, Seconded by Deputy Mayor Debbie Myles

THAT Council receives Treasurer’s Report TR22-06 as information regarding the 2021 Cash-in-Lieu of Parkland as information; and

THAT Council approves the 2021 Statement of Cash- in-Lieu of Parkland as presented. 

Carried

10. Treasurer Report No. TR 22-07

Re: 2021 Investment Reporting

#09-13-2022

Moved by Councillor Laurie (Smokey) Golden, Seconded by Councillor James Mielhausen

THAT Council receives Treasurer’s report TR22-07 as information regarding Municipal Investments in 2021.

Carried

11. Treasurer Report No. TR 22-08

Re: 2021 By-law Department Allocations

#09-14-2022

Moved by Councillor James Mielhausen, Seconded by Councillor Megan Myles

THAT Council receives Treasurer’s Report TR22-08 regarding 2021 By-Law Department revenue and expenses and allocation of surplus funds to reserves as information.

Carried

12. Treasurer Report No. TR 22-09

Re: 2021 Council Remuneration

#09-15-2022

Moved by Councillor Laurie (Smokey) Golden, Seconded by Deputy Mayor Debbie Myles

That Council receives Treasurer’s Report TR 22-09 as information regarding Council Remuneration for 2021.

Carried

13. Treasurer Report No. TR 22-10

Re: 2021 Audit Planning Letter

#09-16-2022

Moved by Deputy Mayor Debbie Myles, Seconded by Councillor James Mielhausen

That Council receives the Audit Planning Report from BDO Canada LLP that contains their engagement letter and outlines their plans for completing the 2021 external audit.

Carried

14. Clerk Report No. C 22-09

Re: Owner: Joanne & Frank Hofer

File No: B-2021-133, B-2021-134, B-2021-135, B-2021-136 and B-2021-137 (Consent)

Legal Description: No civic address Plan 397 Block B (Eastnor Township) Municipality of Northern Bruce Peninsula 

Roll Number: 410962000101801

Clerk, Cathy Addison, provided a brief overview of the report and provided clarification on the original creation of the Water Lot.

#09-17-2022

Moved by Councillor Megan Myles, Seconded by Councillor James Mielhausen

THAT Council directs staff to submit to the County of Bruce Planning and Economic Development Department, the Municipality’s position of no objection to a severance to convey existing water lot into five parcels, submitted by the owners, Joanne and Frank Hofer, property legally described Part 1 of Block B convey to 193 Widgeon Cove Road Part 2 of Block B convey to 191 Widgeon Cove Road Part 3 of Block B convey to 6 Aberdeen Avenue Part 4 of Block B convey to 8 Aberdeen Avenue Part 5 of Block B convey to 20 Aberdeen Avenue Part 6 of Block B convey to 14 Aberdeen Avenue, (Eastnor) Municipality of Northern Bruce Peninsula; 

THAT Council approves the imposition of conditions of granting of consent as follows:

1. That the owner enter into an Agreement with the Municipality, if deemed necessary by the Municipality of Northern Bruce Peninsula to satisfy all the requirements, financial or otherwise of the Municipality, which may include, but shall not be limited to, the provision of parkland (or cash-in-lieu of land), roads, installation of services, facilities, drainage and the timing and payment of a development charge.

2. That a Reference Plan (survey that is registered) be completed and a copy filed with the Municipal Clerk and a digital copy and hard copy be filed with the Approval Authority, or an exemption from the Reference Plan be received from the Approval Authority.

3. That the Municipality provide written confirmation to the Approval Authority that the municipal conditions as imposed herein have been fulfilled.

4. That, pursuant to Section 53(42) of the Planning Act, the ‘Certificate of Consent’ be affixed to the deed within two years of the giving of the Notice of Decision. (Note: Section 53(43) of the Planning Act requires that the transaction approved by this consent must be carried out within two years of the issuance of the certificate (i.e., Stamping of the deed)).

5. That the applicant pays the applicable County of Bruce consent certification fee at the time of certification of the deeds.

6. That the application is for a lot addition only; and, that the lands to be severed be merged under the same ownership as the abutting lands (LEGAL DESCRIPTION, [MUNICIPAL ADDRESS]), as shown on the attached Schedule and that Subsection (3) or (5) of Section 50 of the Planning Act, apply to any subsequent conveyance.

a. A copy of the Registered Deed to the abutting lands (LEGAL DESCRIPTION, [MUNICIPAL ADDRESS]) shall be filed with the Approval Authority for the County of Bruce; and

b. The lawyer shall provide an undertaking to consolidate the pins for the property upon registration of the consent.

Carried

15. Clerk Report No. C 22-11

Re: FILE NUMBER: B/R/2021-2022/762

APPLICANT: Bruce Trail Conservancy

AGENT: Brian Popelier, Bruce Trail Conservancy

OWNER: Ontario Heritage Trust

LOCATION: Part Lots 26, 27, 28, & 29, Concession 8 EBR Municipality of Northern Bruce Peninsula (Lindsay)

Roll #: 41-09-660-003-17000

RELATED FILES: B/R/1987-1988/9133; B/R/1988-1989/9295; B/L/1988-1989/9295; B/L/2005-2006/9134

Council discussed the Municipal comments associated with Clerk Report No. C 22-11, as it pertains to the turnaround area at Devil’s Monument.

It was noted that large equipment is required to use the turn around to conduct road maintenance. 

Public Works Manager, Troy Cameron, indicated to Council that turn arounds should be evaluated to see if the establishment of parking areas are able to accommodate the continued utilization of turn arounds by the required equipment. 

It was noted that an assessment of the site will be conducted to evaluate the parking allocations associated with the Devil’s Monument Parking area. 

#09-18-2022

Moved by Councillor Laurie (Smokey) Golden, Seconded by Deputy Mayor Debbie Myles

That Council directs staff to submit the Municipality’s comments to the Niagara Escarpment Commission (NEC), regarding the Development Permit application submitted by the applicant/agent, Bruce Trail Conservancy on behalf of the owner, Ontario Heritage Trust, for the property known as Part Lots 26, 27, 28, & 29, Concession 8 EBR, Municipality of Northern Bruce Peninsula (Lindsay), who is seeking approval to undertake improvements to the Bruce Trail structures, to increase public safety on the existing 25.6 ha (63.25 ac) lot, to perform the following work:

• Construct a new ± 31.2 m2 (± 336 ft2) wooden viewing platform with railing having a maximum height of ± 4.8 m (± 15.8 ft).

• Construct a new wooden staircase approximately 12 m long on a concrete pier base from the top of the Escarpment to the shoreline to access the geological flowerpot feature known as the Devil’s Monument

• Install a new interpretive sign at the top of the Escarpment and remove the old one.

• Install new interpretive/instructional sign and kiosk in the existing parking lot at the end of Borchardt Road.

And That Senior Management reviewed the request for comments and noted the following:

· It was noted that the report referred to an “existing parking lot at the end of Borchardt Road’, it is actually a municipal turn around for snowplow and emergency vehicles, not a designed parking lot;

· This turn around area is not sufficient enough to accommodate the volume of vehicles using this area;

· A building permit for the proposed structures will be obtained from the Municipal Building Department.

Carried

16. Clerk Report No. C 22-12

Re: Cancellation of Regular Council Meeting – Monday, April 11, 2022

#09-19-2022

Moved by Councillor Laurie (Smokey) Golden, Seconded by Councillor James Mielhausen

That Council authorizes the cancellation of its first regular Council meeting scheduled to be held Monday, April 11, 2022, at 1:00 p.m. as Council members will be attending a conference and the possibility exists that a quorum cannot be constituted.

Carried

17. Clerk Report No. C 22-13

Re: Letter of the Integrity Commissioner dated March 7, 2022

 In the matter of the anonymous complaints against Councillor Mielhausen

Having declared a conflict of interest, Councillor Mielhausen did not participate in this portion of the meeting.

Discussion ensued amongst Council members regarding the details surrounding the signage posted at public areas throughout the Municipality of Northern Bruce Peninsula.

Municipal Law Enforcement Office, Carol Hopkins, informed Council that the signs were approved by Council in 2021. She also indicated that the signage of areas was conducted at locations where complaints had been filed by members of the public regarding neglect, noise complaints, or other factors.

Municipal Law Enforcement Office, Carol Hopkins, was directed to provide clarification on the timelines associated with placement of the signage.

Clerk, Cathy Addison, was asked to forward past Council correspondence items regarding the Burma Road Boat Launch to members of Council.

#09-20-2022

Moved by Deputy Mayor Debbie Myles, Seconded by Councillor Laurie (Smokey) Golden

That Council receives the letter from the Integrity Commissioner dated March 7, 2022, as it relates to the matter of two anonymous complaints lodged against Councillor Mielhausen, dated December 21, 2021, and March 2022: and

That Council be aware that both anonymous complaints were dismissed by the Integrity Commissioner regarding the Burma Road Boat Launch, possible conflict of interest lodged against Councillor Mielhausen.

Carried

18. Attainable Housing Task Force Minutes

Re: Meeting No. 22-02, February 3, 2022

Councillor Mielhausen resumed participation in the meeting at this time.

Councillor Golden and Community Services Manager, Ryan Deska, provided a brief update on the next steps of the Attainable Housing Task Force. 

Council was informed that due to scheduling conflicts, the Attainable Housing Task Force is recommending to push back the proposed dates for the Attainable Housing Focus Groups. 

Discussion ensued amongst Council members regarding the proposed completion of the Attainable Housing Strategy. Council was informed that the report is currently anticipated to be completed by the end of April.

#09-21-2022

Moved by Councillor Laurie (Smokey) Golden, Seconded by Councillor James Mielhausen

That Council approves Attainable Housing Task Force minutes dated February 3, 2022 and approves all actions contained therein.

Carried

19. Climate Action Committee Minutes

Re: Meeting No. 22-02, February 8, 2022

Councillor Myles provided a brief overview of the Climate Action Plan to Council.

#09-22-2022

Moved by Councillor Megan Myles, Seconded by Councillor James Mielhausen

That Council approves Climate Action Committee minutes dated February 8, 2022 and approves all actions contained therein.

Carried

20. Chi-Cheemaun Festival Committee Minutes

Re: Meeting No. 22-01, March 9, 2022

Clerk, Cathy Addison, provided clarification and confirmation on the recommendations presented to Council.

#09-23-2022

Moved by Councillor James Mielhausen, Seconded by Deputy Mayor Debbie Myles

That Council approves Chi-Cheemaun minutes dated March 9, 2022 and approves all actions contained therein; and

That Tom McAfee be appointed as the Chair of the Chi Cheemaun Festival Committee commencing March 9, 2022; and

That Dan Forbes be appointed as the Vice Chair of the Chi Cheemaun Festival Committee commencing March 9, 2022; and

That the Chi Cheemaun Festival Committee accepts the resignation of Committee member Sheila Buckingham; and

That a letter of appreciation be send to Ms. Buckingham’s for her contributions to the Committee over the past years; and

That Council support the 2022 Chi Cheemaun Festival event that is scheduled to commence on Friday, June 17 to Sunday, June 19, 2022.

Carried

21. Accounts Payable Voucher

Re: February 2022

#09-24-2022

Moved by Councillor Megan Myles, Seconded by Councillor James Mielhausen

That Council receives approved Accounts Payable Voucher, February 2022, in the amount of $463,289.78.

Carried

22. Resolution – Town of South Bruce Peninsula

Re: Municipal Accommodation Tax and Crown Campgrounds

#09-25-2022

Moved by Deputy Mayor Debbie Myles, Seconded by Councillor Laurie (Smokey) Golden

That Council supports a resolution from the Town of South Bruce Peninsula regarding Municipal Accommodation Tax and Crown Campgrounds.

Carried

Other Business

Councillor Golden expressed to Council members that she did not make or support the comments contained within the first correspondence letter submitted to Council for the Public Meeting Re: Parking By-law 2022-02. Councillor Golden questioned what recourse could be taken to deal with this concern. The CAO, Peggy Van Mierlo-West, will investigate this issue. 

Correspondence

1. electHer Now Planning (Information)

2. Public Health – Media Release – Provincial Mask Mandate (Information)

3. Ministry of Northern Development, Mines, Natural Resources and Forestry – Utilization of Floating Accommodations on Waterways (Information)

4. 2022 Farmland Forum (Information)

5. Bruce County – Community Safety and Well-Being Plan (Information)

6. Grey Sauble Conservation Authority – Board Meeting Highlights (Information)

7. Ministry of Infrastructure – Getting Ontario Connected Act, 2022 (Information)

8. Grey Bruce Public Health – 2021 West Nile Virus Year End Report (Information)

9. Municipal Engineers Association – Bursary Awards Program (Information)

10. Ned and Mary Crawford – Cabot Head Road Management (Information)

11. Lynn Tackaberry – Emergency Response Remittance (Information)

12. Lina Nada – Ontario Trillium Foundation Funding (Information)

13. Chi Cheemaun Festival Committee (Information)

14. Deb Sturdevant – Archives and Bruce County Museum & Cultural Center Tour (Direction)

Council members were advised that the deadline to register for the event is March 28, 2022. 

Council was directed to contact Clerk, Cathy Addison, prior to the deadline, if they wish to attend the event.

#09-26-2022

Moved by Councillor Laurie (Smokey) Golden, Seconded by Deputy Mayor Debbie Myles

That the correspondence be received as information as printed and circulated.

Carried

Reading of By-laws

By-law No. 2022-15 Being a By-Law to Adopt the Estimates of All Sums Required During the Year and Set The 2022 Tax Rates

By-law No. 2022-19

Being a By-law to Authorize an Agreement Between Parks Canada Agency and the Municipality of Northern Bruce Peninsula as it Relates to the Acceptance of Hauled Sewage

By-law No. 2022-20

Being a By-law to Authorize a Winter Service Agreement to Provide Winter Maintenance for Bruce Peninsula National Park at Cyprus Lake

By-law No. 2022-24

BEING A BY-LAW TO PROVIDE FOR THE LEVY AND COLLECTION OF AN INTERIM TAX FOR THE YEAR 2022

By-law No. 2022-27

Being A By-Law to Confirm the Proceedings of the Council Meeting of The Corporation of The Municipality of Northern Bruce Peninsula Held Monday, March 14, 2022

#09-27-2022

Moved by Councillor James Mielhausen, Seconded by Councillor Megan Myles

That the listed by-law(s) be given 1st, 2nd, and 3rd reading, and enacted.

Carried

Closed Session

#09-28-2022

Moved by Councillor Laurie (Smokey) Golden, Seconded by Deputy Mayor Debbie Myles

That Council moves into closed meeting at 2:59 p.m. pursuant to Section 239 (2) of The Municipal Act, 2001, as amended, for the following reasons: f) advice that is subject to solicitor client privilege including communications necessary for that purpose (Native Land Claim).

Carried

Reconvene from Closed Session to Resume Council Meeting

#09-29-2022

Moved by Councillor James Mielhausen, Seconded by Councillor Laurie (Smokey) Golden

That Council reconvenes from Closed Session at 3:19 p.m. and resumes the Council meeting.

Carried

Following a closed session meeting, Mayor McIver advised that Council received an update from the CAO regarding the Native Land Claim and gave direction to the CAO.

Adjournment

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#09-30-2022

Moved by Councillor Laurie (Smokey) Golden, Seconded by Councillor Megan Myles

That the meeting adjourns at 3:20 p.m.

Carried